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HomeMy WebLinkAboutTransportation Committee 08-09-06 I v NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE August 9, 2006 - 9:00 A.M. St. Croix County Highway Department Office, 920 -3' Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT REVIEW FUND BALANCES REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consideration of Extension of 4 X 10 Work Schedule 2. Machinery Management Considerations 3. Consideration of Office Re -Work 4. Review/Discuss August County Board Reports 5. Deer Park Shop Site Plan Considerations 6. Stillwater Bridge /Crossing Update 7. Consider Village of Somerset Highway Shop/Pit Inquiry 8. Consider Chloride Proposals Received for 2006 -2007 Winter Maintenance Season 9. Consider Crosswalk Request on CTH "A" near Hudson city limits 10. Consider Transportation Trust Fund Resolution 11. 2007 Budget Discussions ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — August 3, 2006 ** Additions /Changes /Corrections I I I Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 8/3/2006 11:09 AM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of August 9, 2006 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in attendance. Others present for all or parts of the meeting include Tim Ramberg, Rich Loney, Jane Bond, Kevin Brown, Jim Harer and Brian Halling. A motion was made and seconded (Hurtgen /Grant) to adopt the agenda as published. Motion carried. A motion was made and seconded (Grant /Rebholz) to approve the minutes of the July 7, 2006 meeting. Motion carried. A motion was made and seconded (Peterson /King) to set the next meeting for September 7, 2006 at 8:30 a.m. with King and. Peterson reviewing vendors prior to the meeting. Motion carried. King and Hurtgen reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King /Hurtgen) to approve the vouchers for payment. Motion carried. Bond distributed and reviewed the July 15, 2006 fund balance comparing them to the previous year's balances. Bond and Grant reviewed the July 18, 2006 Highway Department Safety Committee Minutes. Bond reviewed several items regarding the October safety meeting. The Committee concurred on the meal and the safety achievement awards. A motion was made and seconded (Peterson /Hurtgen.) to hire Skip Olson of Ergo Options to conduct a back safety seminar on October 10 2006. The fee will be split with Risk Management, totaling five hundred dollars ($500.00). Motion carried. Ramberg discussed the 2007 Wisconsin Council on Safety dues, and recommended that the County as a whole look into joining, as a cost savings measure, instead of individual departments joining on their own. A motion was made and seconded (King /Rebholz) to approve renewal of the Wisconsin Council on Safety membership, after exploring other membership options, which may include a County -wide membership. Motion Carried. There were no seminar attendance requests to present this month. There were no state project requests to present this month. Ramberg reviewed the following announcements and correspondence with the Committee. • Utility permit tracking system. • Patrol Superintendent's "Compass" certification. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 August 9, 2006 • A "Thank You" note was reviewed referring to Highway Department work. • Correspondence with the County Board Chair regarding the Highway Departments energy conservation efforts. • A request from Parks Department to join them in looking into a County -wide comprehensive Parks and Recreation Bike Path Plan. Consideration of Extension of 4 X 10 Work Schedule: Ramberg reviewed data on projected cost savings by extending the 2006 4 X 10 work schedule through September. A motion was made and seconded (King /Peterson) to offer an extension of the 2006 4 X 10 work schedule through the end of September to the union employees for consideration. Motion Carried. Consider Chloride Proposals Received for the 2006 -2007 Winter Maintenance Season: Loney reviewed the chloride proposals received. A motion was made and seconded (Peterson /Rebholz) to accept the following proposals received: Sodium chloride from Morton Salt of Chicago Illinois for forty -one dollars and ninety cents ($41.90) per ton picked up at the St. Paul Minnesota terminal; Calcium Chloride from Standard Tar Products of Milwaukee Wisconsin for eight dollars and fifty cents($8.50) per bag, truckload delivery; Liquid Calcium Chloride from, Univar of St. Paul Minnesota for .556 cents ($.556) per gallon delivered; Magnesium Chloride with corrosion inhibitor for ninety -five cents ($.95) per gallon delivered. Motion Carried. Machinery Management Update: Loney distributed and reviewed the 2006 updated equipment needs list, noting items previously approved for purchase and the effect on the machinery budget. Deer Park Shop Site Plan Update: Loney updated the Committee on the progress of the Deer Park shop site plan. Consideration of Office Re -work: Ramberg and Loney gave a general overview of ideas and preliminary plans for a re -work of the office space at the Highway Department. No immediate plans are being made to proceed with the re -work of space. Stillwater Bridge /Crossing Update: Ramberg and Loney updated the Committee with the current proposed timeline of events for the Stillwater Bridge /Crossing. The Committee also discussed and recommended membership for St. Croix County's involvement on future sub- committees through the mitigation process. Review /Discuss August County Board Reports: Ramberg and Halling gave a pre -view of the Highway Department and County Surveyor reports scheduled to be presented at the August County Board meeting. 2007 Budget Discussion: The group discussed upcoming items to be included in the 2007 Highway Department budget. :Ramberg reviewed the current budget draft to be presented to Finance Committee in September, with the understanding that calculations may change as additional ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 August 9, 2006 information regarding material costs, insurance, town bridge petitions, etc. are brought forward. Consider Village of Somerset Highway Shop /Pit In quiry: Ramberg noted that the Village of Somerset expressed continued interest in acquisition of land from the Highway Department at our Somerset shop site. The Committee tabled this discussion for a future meeting. Consider Crosswalk Request on CTH "A" near Hudson city limits: A request from the Town of Hudson for a crosswalk on CTH "A" between the City of Hudson limits and Martin Road was discussed. The Committee tabled this item for further information. Consider Transportation Trust Fund Resolution: A motion was made and seconded (Peterson /Rebholz) to take to the County Board for consideration a Transportation Trust Fund resolution. Motion Carried. Other Business: There was no other business to come before the Committee this month. Possible Agenda Items for Next Meeting: Peterson requested that a review of a wheel tax concept be discussed at a future meeting. Continue moving forward on a request for a Wisconsin Department of Transportation discussion with the Transportation Committee on the future of light rail in Western Wisconsin. Adjournment: A motion was made and seconded (King /Grant) to adjourn at 12:50 P.M. Motion carried. ----------------------------- SECRETARY