HomeMy WebLinkAboutTransportation Committee 11-09-06 r
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY TRANSPORTATION COMMITTEE
November 8, 2006 - 8:30 A.M.
St. Croix County Highway Department Office, 920 -3 Street, Hammond, WI
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
APPROVAL OF MINUTES OF PREVIOUS MEETING
DATE OF NEXT MEETING
CONSIDER VOUCHERS FOR PAYMENT
REVIEW FUND BALANCES
REVIEW HIGHWAY SAFETY MINUTES
CONSIDER SEMINAR ATTENDANCE REQUESTS
CONSIDER STATE PROJECT REQUESTS
ANNOUNCEMENTS & CORRESPONDENCE
OLD AND NEW BUSINESS
1. Update/Discuss Long -Range Strategic Transportation Matters
2. Jurisdictional Transfer Update, Village of Hammond
3. Consider Hauling Truck Proposals
4. Consider Maintenance Truck Proposals
5. Machinery Management Consideration
6. Deer Park Shop Sight Status
7. Consider Equipment Charging Policy
8. Final 2007 Budget Discussions
9. Review and/or View 2006 Projects
ANY OTHER BUSINESS AUTHORIZED BY LAW
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURN
(Items may be taken in different order)
SUBMITTED BY - Tim Ramberg, Highway Commissioner
DATE SUBMITTED — September 26, 2006
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
10/27/2006 7:59 AM
MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meeting of November 8, 2006
The meeting was called to order by Chairman King at 8:48 A.M.
Roll call was taken with King, Grant, Peterson, Rebholz and Hurtgen in
attendance. Others present for all or parts of the meeting include Tim
Ramberg, Rich Loney, Jane Bond and Kevin Brown.
A motion was made and seconded (Peterson /Hurtgen) to adopt the agenda as
published. Motion carried.
A motion was made and seconded (Rebholz /Grant) to approve the minutes of
the October 6 th and October 27 2006 meetings. Motion carried.
A motion was made and seconded (Hurtgen /Grant) to set the next meeting
for December 7, 2006 at 8:30 a.m. with King and Grant reviewing vendors
prior to the meeting. Motion carried.
King and Rebholz reviewed the vouchers at 8:00 A..M. A motion was made
and seconded (King /Rebholz) to approve the vouchers for payment. Motion
carried.
Bond distributed and reviewed the October 31, 2006 fund balance
comparing them to the previous year's balances.
Bond and Grant reviewed the November 3, 2006 Highway Department Safety
Committee Minutes. The Committee reviewed survey responses and possible
changes for future safety meetings.
The following seminar attendance requests were considered: A motion was
made and seconded (Peterson /Rebholz) to allow up to 4 employees to
attend the Work Zone and Flagger Safety seminar in Eau Claire Wisconsin
on January 30, 2007 at a cost of forty -five dollars ($45.00) per person.
Motion carried.
A motion was made and seconded (Peterson /King) to allow one employee to
attend the Fleet Maintenance Management seminar in Madison Wisconsin on
December 4 th and 5 2006 at a cost of six hundred ninety -five dollars
($695.00) plus accommodations. Motion carried.
Ramberg distributed and reviewed the preliminary agenda for the 2007
Winter Highway Conference.
There were no state project requests to present this month. Ramberg
noted the 2007 Routine Maintenance Agreements (RMA) would be on the
December agenda for consideration.
Ramberg reviewed the following announcements and correspondence with the
Committee.
• WCHA electronic newsletter.
• Acknowledgement and thank you from a resident regarding signage on
CTH "A ".
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
November 8, 2006
• Correspondence from WisDOT regarding traffic light issues at Hwy 63
and Cedar Street in the Village of Baldwin.
• Review of liability insurance charges assessed to the Highway
Department.
• Request from WisDOT to sign off on an updated "Functional
Classification" map.
• Information regarding the "Wisconsin Safe Routes to School"
program.
Update /Discuss Long -Range Strategic Transportation Matters: Ramberg
distributed notes from the recent West Central Wisconsin Rail Coalition
meeting.
Jurisdictional Transfer Update, Village of Hammond: Ramberg reviewed
the proposed jurisdictional transfer with the Village of Hammond on CTH
"T" and CTH "J ".
Consider Hauling Truck Proposals: Brown reviewed the proposals received
for a hauling truck. A motion was made and seconded (Grant /Peterson) to
accept the proposal from Boyer Sterling Truck of Lauderdale, Minnesota
for one Sterling model LT -9513 SBA for eighty -five thousand nine hundred
eighty dollars ($85,980.00). Motion carried.
Consider Maintenance Truck Proposals: Brown reviewed the proposals
received for three maintenance trucks. A motion was made and seconded
(Peterson /Hurtgen) to accept the proposal from La Crosse Truck Center of
La Crosse, Wisconsin for three Sterling model LT -9511 trucks for a total
cost of two hundred thirty thousand two hundred eighty dollars
($230,280.00). Motion carried.
Machinery Management Consideration: Loney reported that the Machinery
Management group would meet in the near future to compile the 2007
machinery needs list.
Deer Park Shop Site Status: Loney gave an update on the status of the
Deer Park shop plans. The Highway Department is on the November 30
Board of Adjustments agenda for consideration of the special exception
permit request.
Consider Equipment Charging Policy: Ramberg informed the Committee on
the status of the equipment charging policy. It 'will be brought to the
Committee at a future meeting.
Final 2007 Budget Discussion: Ramberg distributed and reviewed the
estimated 2007 Highway Department revenue sources.
Ramberg noted that on the 2007 County Aid Road Construction and
Maintenance Resolution, the incorrect box was checked, signifying that
Brian Hurtgen "abstained" from the vote, when in fact he was "absent ".
Since it results in no change to the resolution, the Committee was
comfortable with just making a note of it.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
November 8, 2006
Review and /or View 2006 Projects: Ramberg gave an overview of the
County State and Local projects done in 2006.
Other Business: There was no other business to come before the Committee
this month.
Adjournment: A motion was made and seconded (Peterson /Hurtgen) to
adjourn at 11:53 A.M. Motion carried.
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SECRETARY