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HomeMy WebLinkAboutTransportation Committee 01-10-06 NOTICE OF COMMITTEE MEETING • TO: Clarence Malick, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: January 10, 2006 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: STATE PROJECT REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Stillwater Bridge /Crossing Update Highway Employee Eligibility List Status Machinery Management Update NEW BUSINESS: Update COOP /COG Plan Review and accept proposals for 2 single axle trucks Review and accept proposals for 1 -ton truck Deer Park Shop Site Plan Update Review Status of 2005 Projects Review Proposed 2006 Projects Highway Commissioner Performance Evaluation Discussions Springsted Personnel Job Description Update Discussions ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Tim Ramberg, Highway Commissioner DATE: December 28, 2005 MINUTES TRANSPORTATION JANUARY 10, 0o6 The meeting was called to order by Chairman King at 9:oo A.M. Roll call was taken with King, Grant, Jacobson, and Rebholz in attendance. Peterson was excused. Others present for all or parts of the meeting include Clarence (Buck) Malick, St. Croix County Board Chair, Sarah Malick, Tim Ramberg, Rich Loney, Kevin Brown, and Jane Bond. • motion was made and seconded (Grant/Rebholz) to adopt the agenda as published. Motion carried. • motion was made and seconded (King/Jacobson) to set the next meeting for February 9, 2006 at 9:00 a.m. with King and Peterson reviewing vendors prior to the meeting. Motion carried. A motion was made and seconded (King /Grant) to schedule a meeting to conduct interviews for the current highway laborer eligibility list for Friday February 10, 2006 at 8:30 a.m. Motion carried. In the absence of Peterson, King appointed Grant as Secretary pro term. Action on Previous Minutes: A motion was made and seconded (Jacobson/Rebholz ) to approve the minutes of the December 7, 2005 meeting. Motion carried. Approve Vouchers for Pam King and Jacobson reviewed the vouchers at 8:30 .A.M. A motion was made and seconded (King /Jacobson) to approve the vouchers for payment. Motion carried. Review Fund Balances: Ramberg reviewed the December 15, 2005 fund balances, comparing them to the same time last year. Review Highway Safety Minutes: Grant and Bond reviewed the unofficial minutes of the December 22, 2005 Highway Department Safety Committee meeting. Seminar Attendance and Requests: A motion was made and seconded (Rebholz /Jacobson) to allow up to three (3) employees to attend Surveyor's Institute January 25 -27, 2006 in Green Bay Wisconsin at a cost of two hundred eighty dollars ($280.00)per person plus accommodations. Motion carried. The Committee agreed to send one (1) employee to a seminar on Site Solutions and Storm Water Management hosted by Contech Construction Products in Eau Claire Wisconsin on January 11, 20006. There is no cost for this seminar. State Project Requests: There were no State Project Requests to discuss this month. Announcements and Correspondence: The following announcements and correspondence were reviewed with the Committee. •Signing Enhancement applications have been submitted jointly with ten Towns. •Request from WCHA to allow Ramberg to attend the TDA conference at no cost to St. Croix C o u nty. A motion was made and seconded (King/Rebholz) to permit Ramberg to attend the TDA conference March 29 & 30, 2006. Motion carried. •WisDOT public information meeting on the Hwy 65 improvement project will be held at the Roberts Park Building Wednesday January 11, 2006 at 6:30 p.m. *Note of thanks from St. Joseph Fire Department for our assistance at a November 19, 2005 barn fire. *Discussion of signing on CTH "C" at the new STH 35/64. •Update on the progress of the GPS base station. Stillwater Bridge /Crossing Update: Ramberg and Loney gave an update on the status of proposed Stillwater Bridge. Signatures are being collected for the Memorandum of Understanding. A final meeting of the stakeholders is tentatively scheduled for March 2006. Highway Employee Eligibility List Status: The applications received for the eligibility list had been reviewed and a list is being compiled of interview candidates. The date for conducting interviews had been set earlier for February 10, 2006 pending scheduling with Human Resources. Machinery Management Update: Loney distributed and reviewed the 2006 equipment needs list. Proposals for the hoist and dump bodies are being prepared for consideration at the February and March Transportation Committee meetings. Literature was circulated on a Dodge Sprinter Van for future consideration when looking into the utilization of the Highway Department's van fleet. An offer from a local dealer to test drive the van during Winter Highway Conference was relayed. The Committee agreed to accept the offer pending availability. Update COOP /COG Plan: Loney reviewed the annual COOP /COG Plan as it pertains to the Highway Department. A motion was made and seconded (Jacobson /Grant) to approve the Plan as presented for 2006. Motion carried. Review and Accept Proposals for Two Single Axle Trucks: Brown reviewed the proposals received for two (2) single axle trucks. A motion was made and seconded (Jacobson/Grant) to purchase two (2) 2007 Sterling L -8511 single axle trucks, with seven year extended warranty from LaCrosse Truck Center of LaCrosse, Wisconsin for a total price of one hundred thirty thousand fifty dollars ($130,050.00). Motion carried. Review and Accept Proposals for 1 -Ton Truck: Brown reviewed quotes for one (1) 1 -ton truck. A emotion was made and seconded (Grant/Rebholz) to purchase one (1) 2006 Chevrolet 3500 4x4 truck from Luther Chevrolet of Hudson, Wisconsin in the amount of twenty-four thousand eight hundred forty-four dollars ($24,844.00). Motion Carried. Deer Park Shop Site Plan Update: Ramberg and Loney updated the Committee on the status of the Deer Park Shop site. Material crushing and clean up are under way and a site plan is being drawn up. Review Status of 2005 Projects: Ramberg gave a brief overview of projects completed in 2005 and the status of work on the CTH "U" project to be completed in 2006. Review Proposed 2006 Projects: An overview of pr oposed p s f 2006 was given by Ramberg. Springstead Personnel Job Description Update Discussions: Ramberg notified the Committee that the Highway Department job descriptions were reviewed, edited and delivered to Springstead by the January 6` deadline date set by the Personnel Committee. Loney noted that the Springstead group would re- evaluate the job descriptions and meet with the Department Heads during the last week in (January. The liaison group will be meeting the week of January 30` to review the job description process. Highway Commissioner Performance Evaluation Discussion: King asked the performance evaluation be postponed to a later date. Adjournment: A motion was made and seconded (Jacobson /Grant) to adjourn at 11:45 A.M. M otion carrie I