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HomeMy WebLinkAboutAdministration 09-16-05 ST. CROIX COUNTY + NOTICE OF COMMITTEE MEETING TO: Buck Malick, Chairman, St. Croix County Board Chair FROM: Art Jacobson, Chair, Administration Committee COMMITTEE TITLE: Administration Committee DATE: Friday, September 16, 2005 TIME: 9:00 a.m. LOCATION: Government Center, Room 1281 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: October 12, 2005 ACTION ON PREVIOUS MINUTES: August 8, 2005 UNFINISHED BUSINESS: NEW BUSINESS: 1. Rezoning Approval Process 2. Supervisors Salary versus Per Diem 3. Follow up on Review of County Process for Appointment of Constitutional Officers Previously Elected by Statute (Surveyor, Medical Examiner., Highway Commissioner) 4. Study of Medical Examiner Position 5. Review of and Action on WCA Resolutions ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Art Jacobson DATE: August 25, 2005 COPIES TO: County Board Office County Clerk News Media/Notice Board Committee Members Chairman Malick Greg Timmerman and Lorin Sather *ADDITIONS /CHANGES /CORRECTIONS 10:10 AM 8/25/2005 OFFICIAL MINUTES ADMINISTRATION COMMITTEE SEPTEMBER 16, 2005 Meeting called to order by Chair Jacobson at 9:00a.m. Members Present: Art, Jacobson, Tom Caflisch, Jan Zoerb, Don Jordan and Cindy Leonard (Leonard arrived at 9:07am). Others Present: Clarence Malick, Julie Speer, Bob Bezek, Cindy Campbell, Amy Geurkink Adoption of Agenda: Zoerb suggested removing the words "follow -up" from item number five of the agenda. Motion by Jordan, 2 by Caflisch to adopt the agenda with the words "follow -up" removed from item number five. Carried unanimously. Date of Next Meeting: October 18, 2005 at 9:00am. NOTE DATE CHANGE. Adoption of Minutes: Motion by Jordan, 2nd by Zoerb to approve the August 8, 2005 minutes. Carried unanimously. 1. Rezoning Approval Process. Zoerb proposed that the County Board consider condensing the rezoning approval process. Bob Bezek from the Planning and Zoning Department reported they are restructuring their process and proposing all rezoning hearings to be on the first Wednesday of each month. Information/summary statements concerning the rezonings will be provided to County Board supervisors prior to the County Board meetings and placed under the consent agenda. If any disapproval, then the rezonings will be pulled from the consent agenda. Motion by Zoerb, 2 by Caflisch, to add rezonings to the consent agenda. Carried unanimously. 2. Supervisors Salary versus Per Diem. Caflisch reported on changing the method of reimbursement for County Board supervisors from per diem compensation to salary compensation. This proposal would have a minimal effect on the current budget. Discussion regarding the history of per diem compensation. Caflisch stated he feels the members are to serve the county residents and they ought not to be paid according to how many meetings they attend. Discussion regarding the number of meetings members attend, the number of committees members are asked to serve on and how this could potentially be a factor for members wanting to serve on committees. Caflisch recommended that the Administration Committee present this proposal at the November County Board meeting. Zoerb stated the per diems can be significant when asked to report to other committees and attend special meetings, etc. Motion by Caflisch, 2 by Zoerb to present to County Board at their November meeting the following proposal: For performing their duties Supervisors shall be paid a stipend of $225 for each full month of service, except that the stipend shall be $400 for the chair of the Board and the stipend shall be $300 for Supervisors who are elected vice chair of the Board or chair of one or more of these committees (Finance, Transportation, Public Protection, Agriculture- Extension -Land & Water Conservation, Administration, Personnel, Planning & Zoning, Emergency Communications- Management, Local Emergency Planning, Health & Human Services and Zoning Board of Adjustment). Reimbursement of reasonable and necessary actual expenses and mileage shall be in accordance with the Personnel Policy. This provision shall take effect May 1, 2006. Carried unanimously. 3. Review of County Process for Appointment of Constitutional Officers Previously Elected by Statute (Surveyor, Medical Examiner, Highway Commissioner). Zoerb asked for clarification of the state statute concerning certain elected officials who may be appointed rather than elected. Discussion regarding the option of appointment, length of term and what is the procedure. Malick reported that concerning the County Board, the Corporation Counsel's interpretation of the statute is if it had been past practice then a new board could reverse the decision of a prior board. Persons are appointed until removed. Discussion regarding how an appointed official differs from an elected official concerning job description, county benefits, etc. Malick reported an elected official does not have a job description other than the state statute and it is up to the voters to decide whether that person is doing an adequate job. If issues of performance of an elected official arise, the County Board may take the proper action and shift duties to county employees. 4. Study of Medical Examiner Position. Jacobson reported whenever there is a vacancy there is a need for review of the position. Malick reported that this committee should not take action until they have had other committee input. Discussion regarding elected vs. salary position. Speer reported the Medical Examiner was historically an elected position. Leonard and Jordan questioned what requirements are listed in the state statute. Malick reported that the Public Protection committee also has its regulations. Speer feels there should be no change in the Public Protection Committee requirements. Discussion regarding qualifications of the Medical Examiner. Zoerb questioned whether the nurse position could also be the part- time Medical Examiner. Jordan asked what the process entails from the appointment of an interim Medical Examiner to the appointment of a permanent Medical Examiner. Speer reported the Public Protection Committee is doing a full study and will advertise for the position once they have done a full study. Leonard prompted the discussion of how this would affect the budget. Discussion whether committee is satisfied that the issues raised by the prior Medical Examiner have been properly addressed and procedure of addressing resignation letters, and when a County Board member individually receives a letter from an employee. Jacobson summarized that views of other committees would be taken into consideration. Jacobson will contact the Emergency Management, Personnel and Finance Committees and will request a report from each of those committees. The Public Protection Committee will receive those reports. Malick recommended a motion. Motion by Jordan, 2 nd by Zoerb to review the situation and have it addressed by the Personnel, Finance and Emergency Management committees with a follow -up report from those three committees. Carried unanimously. 5. Review of and Action on WCA Resolutions. Malick reported that the Administration Committee is to authorize the County Board chairman to report to the Wisconsin Counties Association (WCA). Each individual committee should have presented their reports to the chairman and if no report is submitted, the chairman shall use his own discretion. Discussed items on the WCA agenda and those the Administration Committee asks the chairman to endorse. Motion by Caflisch, 2 nd by Zoerb that the County Board Chairman carries out the wishes as presented by the committees that have reported. If no report, then uses his discretion on decisions concerning those committees. Carried unanimously. Motion to adjourn by Zoerb, 2 nd by Leonard. Carried unanimously. Meeting adjourned at 11:15am. Motion by Zoerb, 2 nd by Caflisch to reverse the motion to adjourn. Carried unanimously. Campbell presented state statutes regarding County Board compensation. Discussion regarding setting compensation before nomination papers are taken out by candidates and dates of the County Board annual meeting. Malick will follow up with Corporation Counsel. Motion to adjourn by Caflisch, 2 nd by Zoerb. Carried unanimously. Meeting adjourned at 11:24am. Cindy Leonard, Secretary Amy Geurkink, Recording Secretary