HomeMy WebLinkAboutAdministration 08-08-05 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Buck Malick, Chairman, St. Croix County Board Chair
FROM: Art Jacobson, Chair, Administration Committee
COMMITTEE TITLE: Administration Committee
DATE: Monday, August 8, 2005
TIME: 9:00 a.m.
LOCATION: Government Center, Room 1281
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: September 14, 2005
ACTION ON PREVIOUS MINUTES: June 8, 2005
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Veterans' Services Department 2006 Proposed Budget
2. Discussion: Supervisors Salary versus Per Diem
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Art Jacobson
DATE: July 18, 2005
COPIES TO: County Board Office
County Clerk
News Media/Notice Board
Committee Members
Chairman Malick
Greg Timmerman and Lorin Sather
*ADDITIONS /CHANGES /CORRECTIONS
8:00 AM 8/8/2005
OFFICIAL MINUTES
ADMINISTRATION COMMITTEE
AUGUST 8, 2005
Meeting called to order by Chair Jacobson at 9:04 a.m.
Members Present: Art Jacobson, Tom Caflisch, Jan Zoerb, Cindy Leonard and Don Jordan.
Others Present: Clarence Malick, Lorin Sather, Amy Geurkink
Adoption of Agenda: Motion by Caflisch, 2 by Leonard to adopt the agenda. Carried unanimously.
Date of Next Meeting: September 16, 2005 at 9:OOam. Malick suggested the following items be added to
next month's agenda: WCA Resolutions and review of elected officials versus appointed officials. Malick
will consult with Corporation Counsel for legal opinion.
Adoption of Minutes: Motion by Caflisch, 2nd by Jordan to approve the June 8, 2005 minutes. Carried
unanimously.
1. Veterans Services Department: Lorin Sather, Director of Veterans Service presented a 2006
budget handout. Essentially the same standard budget as prior years. Changes include the retirement of
one of his staff in 2006, Malick suggested that there be a position description review whenever someone
retires. Sather stated that the office furniture budget for 2005 will not be utilized, also the copier budget for
2005 is not needed because they are using an old copier offered by the Register of Deeds office. Jacobson
complimented Sather on using resources to keep costs down. Sather is requesting $15,000 in the 2006
budget for contract labor to reduce paper in files thus freeing up storage space. Discussion regarding
records retention, shredding confidential documents, scanning docs, secure storage, etc. Malick stated it
could be a potential pilot program for other departments. Discussion on presenting budget at the County
Board meeting. Comments and discussion that Sather submits the budget each year and year after year he
brings in cost savings and yet each year his budget is slashed. Discussion that Sather ought to be able to
use saved monies for records retention. Discussion regarding requesting the Finance Committee to
obligate monies this year for the 2006 budget. Put on agenda for next meeting, Sather will discuss with
Finance Director in the meantime. Caflisch complimented Sather on his service to veterans and his
excellent management of the department. Motion to accept the budget by Zoerb, 2 by Caflisch. Carried
unanimously.
2. Discussion: Supervisors Salary versus Per Diem. Caflisch presented a county supervisor payroll
history report for years 2003 and 2004. Caflisch proposed that County Board members, as well as the
County Board Chairman receive a specific salary each month (with committee chairpersons receiving an
extra amount) and a three percent salary increase per year. Discussion concerning what would be the
incentive for serving on a committee and that some committees put in many more hours. Discussion
regarding each County Board member being required to serve on at least one committee, and that some
members are uniquely suited for certain committees. Discussion that salary compensation would reduce
county administration fees and the complexity of per diem compensation preparation time could be better
spent. Salary compensation would also relieve the County Board Chairman from reviewing per diem fees.
How to proceed: Further study is required. Investigate what other counties have done. Discussion that a
presentation ought to be made to the County Board soon. Caflisch stated that any proposal presented to the
County Board be subject to addendums. Caflisch will make presentation at September meeting. Jacobson
thanked Caflisch for his legwork on this.
Motion to adjourn by Jordan, 2 nd by Caflisch. Carried unanimously. Meeting adjourned at 10:33am.
Cindy Leonard, Secretary
Amy Geurkink, Recording Secretary