HomeMy WebLinkAboutAdministration 11-16-05 4
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Buck Malick, Chairman, St. Croix County Board Chair
FROM: Art Jacobson, Chair, Administration Committee
COMMITTEE TITLE: Administration Committee
DATE: Wednesday November 16, 2005
TIME: 9:00 a.m.
LOCATION: Government Center, Room 1281
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: December 14, 2005
ACTION ON PREVIOUS MMUTES: October 18, 2005
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Review Supervisors Per Diem and Salary versus Per Diem
2. Review of Medical Examiner Position related to Appropriate Oversight Committee
3. Review Consent Agenda Process and Appropriate Items
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Art Jacobson
DATE: November 9, 2005
COPIES TO: County Board Office
County Clerk
News Media/Notice Board
Committee Members
Chairman Malick
Greg Timmerman and Lorin Sather
*ADDITIONS /CHANGES /CORRECTIONS
3:36 PM 11/10/2005
0/4 )I -/v -us
UNOFFICIAL MINUTES
ADMINISTRATION COMMITTEE
November 16, 2005
Meeting called to order by Chair Jacobson at 9:05 a.m.
Members Present: Art Jacobson, Tom Caflisch, Jan Zoerb, Don Jordan and
Cindy Leonard
Others Present: Chuck Whiting, Buck Malick.
Adoption of Agenda: Motion by Jordan, 2 nd by Caflisch to adopt the agenda.
Carried unanimously.
Date of Next Meeting: December 14, 2005 at 9:OOam.
Adoption of Minutes: Motion by Jordan 2 nd by Caflisch to approve the October
18 minutes. Motion carried unanimously.
NEW BUSINESS:
Review Supervisors Per Diem and Salary versus Per Diem
Discussed County Board vote, 16 for, 12 against. Question as to the accuracy of
the minutes, which said 12 against, and 16 for. Buck will check into that. Some
supervisors made comments after the County Board meeting, stating that they
thought board size should be reduced.
Page twenty of handbook was referenced in a discussion about whether
supervisors should be paid per diem if they attend additional meetings. Section
C(2) states that the Supervisor needs to have direction from Chair of their
Committee or County Board Chair. It is also possible to get committee approval
after attending the meeting. Zoerb said that it was unclear as to whether one
should get mileage for doing business as chair of their committee, and rules were
vague in that she had to pick and choose what mileage and per diem requests
she should actually turn in for reimbursement. Malick discussed other scenarios
such as coming in to sign documents, meetings to discuss issues, new personnel
interviews. It was agreed that the language in the bylaws wasn't specific to every
situation. Jordan commented that everything eventually gets to the Board Chair
for final approval, which is the final checkpoint. Buck said if it's not covered in the
Bylaws, one can appeal to the County Board. Discussed changing words in
Section C (2) as follows: "2. Other Meetings or Functions. A per diem for
attendance by a supervisor at any other meeting, function or event shall be paid
only when approved by the County Board Chair." Former wording should be
completely deleted.
Motion by Caflish and 2nd by Zoerb to modify language in Section C(2) to
eliminate confusion. Unanimous vote to approve the language in Section C(2).
Some discussion as to the clarity of the per diem language in Section C(1). Zoerb
brought out that according to Section C(1) it states "Each supervisor shall be paid
a per diem by the County for EACH County Board meeting attended and for
committee meetings attended of which he or she is a member, at the following
rates of compensation." Nowhere does it state that one person who attends two
half -day meetings in one day should only be paid at the half -day rate. It was
agreed that the language is not clear and needs to be discussed. Motion by
Zoerb, 2nd by Caflisch to discuss section C(1) in the future.
Review of Medical Examiner Position related to Appropriate Oversight
Committee
Discussed contract position. The Administration Committee unanimously agreed
that the Medical Examiner will continue to report to the Public Protection
Committee.
Discussed County Extension Agents. We are required as a County to pay 40% of
their salary. Question arose as to whether we are required to have the position
and to what extent should department heads be evaluated. When a County
Extension Agent retires, do we evaluate the vacancy as we have in other
departments?
Review Consent Agenda Process and Appropriate Items
Discussed whether we can add rezonings to the consent agenda. Corp. Counsel
advised on proper wording. Motion by Caflisch and 2nd by Jacobson to request
that Zoerb and Corp. Counsel will meet to work on wording.
Meeting adjourned by Chair Jacobson at 10:55a.m.
Respectfully submitted,
Cindy Leonard, Secretary