Loading...
HomeMy WebLinkAboutEmergency Management and Communication 08-18-05 AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETIN TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: August 18, 2005 TIME: 9:00 a.m. LOCATION: Government Center, Community Room CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING Open ACTION ON PREVIOUS MINUTES NEW BUSINESS: 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department C. Municipal Law Enforcement B. Fire Services D. EMS Services 2. Sheriff - Apple River Communications 3. NIMS Resolution 4. APCO 25 Digital Radios Resolution 5. Glenwood City Tower Access 6. Communication Consultant Services 7. Budget Proposals and Review 8. Public Health Representation 9. Director's Report — Emergency Management A. Exercise emphasis changing to non - emergency response agencies/departments 10. Director's Report - Emergency Communications A. COP Amendment E. Cellular E911 Letter and Update B. OT Cancellation Policy F. Government Center Pay Phones C. Temp at Baldwin AG Center G. Interoperability D. Radio Survey Letter POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/3864718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 8/8/2005 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site MINUTES EMERGENCY MANAGEMENT /COMMUNICATIONS AUGUST 19, 2005 PRESENT: Chuck Mehls, Art Jacobson, Charles Struemke - County Board; Gary Kollman; Casey Swetlik — Emergency Communications; Jack Colvard, Pam Engen - Emergency Management; Craig Nelson, EMS Representative; Bob Klanderman, Sheriffs Dept.; Doug Briggs, Law Enforcement Representative; Julie Speer — County Board; Barbara Nelson, Public Health; Dennis Hillstead, Sheriff. Clarence Malick and Charles Grant were excused. Chairman Mehls called the meeting to order at 9:oo a.m. A Jacobson / Mehls MOTION approved the adoption of the Agenda. The July 18, 2005 EM /EC Committee Minutes were approved on a Jacobson / Mehls MOTION. DATE OF NEXT MEETING: September 22, 2005 — 9:00 a.m. Woodville Village Hall Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. — See Apple River Communications. B. Fire Services- Not in attendance C. Municipal Law Enforcement- Nothing D. EMS Services- Nothing APPLE RIVER COMMUNICATIONS Hillstead explained the history of the River Raids on the Apple River in 2004. He stated that he decided to take a different approach in 2005. Rattler than place a large number of deputies on the river on a few occasions (like last year), he would deploy fewer deputies more often. This could result in up to 29 dates for 2005 although this was later reduced. He acknowledged that the Communication Dept. was not notified of this change in a timely manner. Hillstead took issue with statements made a the last meeting that no driver license or motor vehicle checks were run by deputies assigned to River Patrol on August 15 and 16, 2005, even though there had been arrests made. He provided evidence that there had been some and asked if previous statements were made with the intent of discrediting himself or the Sheriffs Dept. Kollman stated that the previous statements were made based upon an oral report from the telecommunicator who was assigned to work in the Communication Center for that purpose. Kollman stated that since then, he found out that there had indeed been activity run through the Communications Center, but it was processed by other telecommunicators on duty at the time. Hillstead took issue with statements made previously by Kollman and some Committee members that he was arrogant and may be playing cat and mouse games on this issue. Kollman stated that considering the verbal report received from his telecommunicator, the drastic reduction in arrests and information requests from one raid to another and the flippant or arrogant response Emergency Management/Communications Committee - August 19, 2005 Page 3 of 4 from the Sheriff to a request for more information on the series or River Patrol details, the entire process looked suspicious. Kollman stated that the reasons that he brought this issue to the Committee last month were two -fold: i. Make the Committee aware that it is sometimes difficult to obtain cooperation from the Sheriffs Dept. with the hope that someone would influence the Sheriff to increase cooperation and 2. To garner support from the Committee to agree that whenever Kollman does not receive sufficient notice of a planned event that the requestor can be to]d that the Communications Dept. cannot support the request. Hillstead noted that the Communications Dept. accesses the TIME System under the sponsorship of the Sheriff's Dept. and as such he is required to have management control over the equipment which accesses the TIME System and is responsible for the screening of potential telecommunicators. He stated that he has not exercised these responsibilities since Kollman became Director. Struemke personally knows that the Sheriff has been involved in the operations of the TIME System. Kollman stated that the Sheriff runs a fine Department. He stated that the actions of the Sheriffs Dept. could easily overwhelm the Communications Center. Kollman stated that it was his hope that this issue (however painful) would result in better cooperation between the two departments and an awareness of the impact that the Sheriffs Dept, actions have on the Communications Department. Hillstead noted that he tends to look at whatever needs to be done and does it. He said the nature of the River Raids does not always lend itself to lengthy notice but would do what he could next year. The subject of the Communications Van came up — The old van needed replacement. A lot of paperwork was done to get this replaced. It was supposed to be covered by the EM /EC /Sheriffs Dept. When it came down to it, it was actually a two dept. effort (EM /EC). Mehls stated he understood that the Sheriffs Dept. budget is large and probably the Sheriffs Dept. could not assist at the time but EM /EC needed his support for this endeavor. Replacing the van did become a reality. It was also proposed that civilians operate the Communications Center and they also would need to be TIME certified. Mehls stated that during his five terms on the Public Protection Committee, he fully supported Law Enforcement operations by the Sheriff's Dept. and his main issues were health and safety. The Sheriff explained that when the Van issue came up in February of 1999, one month after he joined the Dept., the matter was discussed and approved. In July, iggg, the Public Protection Committee learned it was put into EM /EC's budgets. The Sheriff stated that tax levy money paid for the van. The Sheriff was asked to pay for graphics, and other things out of his Drug Fund Account. The Sheriff balked at that, as it seemed unfair. Mehls at that time asked for $4,800 and did not realize it would be coming out of the Drug Fund Account. The Sheriffs Dept. can make use of the van when available, with permission from EC and if they need to use a dispatcher. Chief Briggs suggested that an organizational meeting be held before bringing in the Somerset establishments. NIMS RESOLUTION Corporation Counsel reviewed the NIMS Resolution. A Jacobson / Struemke MOTION was made to approve this Resolution. The resolution was approved. This resolution will be forwarded to the County Board for approval. APCO 25 DIGITAL RADIOS RESOLUTION A Mehls /Jacobson MOTION was made to approve this resolution. The resolution was approved. This resolution will be presented to the County Board for approval. GLENWOOD CITY TOWER ACCESS This matter will be discussed at a later date when details are available for the County's option of which way to proceed. COMMUNICATION CONSULTANT SERVICES Kollman explained that a meeting of the Pierce and St. Croix County Board Chairs and interested persons was held to discuss this issue. It was determined that Kollman, Lt. Mike Knoll of Pierce County and Al Murray of UWRF would draft and RFP for approval by both Counties. BUDGET PROPOSALS AND REVIEW Kollman explained his Budget Proposal for 2oo6 along with a COP handout. A Mehls / Struemke MOTION was made to accept the Budget as adjusted by the Committee. A Struemke /Jacobson MOTION was made to accept the established priorities 1 through 5 for the COP handout. Colvard explained his Budget Proposal for 2oo6. A Struemke /Jacobson MOTION was made to accept the Budget as adjusted by the Committee. PUBLIC HEALTH REPRESENTATION Nelson explained that preparedness has expanded in the last three years. There will be a Functional Bio- Exercise 2005 on September 9, 2005 at the Government Center. Nelson explained that St. Croix County and Pierce County are included with Minneapolis, MN in the Cities Readiness Initiative (CRI). Nelson will report on this Program at a later date. Director's Report — Emergency Management http:/ /l72.17.128.87 /Committee/Minutes /2005 /EmergGov /emgO81905.htm 3/23/2011 Emergency Management/Communications Committee - August 19, 2005 Page 4 of 4 Colvard identified the changing participation emphasis being placed on exercises. Exercises should include more agencies than just law enforcement, fire and EMS, as they have been in the past. Agencies such as public works, street departments, Public Health, and water departments are becoming more important as partners in an emergency, especially involving terrorism. Colvard, in collaboration with Public Health, addressed the need to have a Memorandum of Understanding with all of the bus companies and providers, such as school districts, in the event that a major emergency or disaster should occur and a large number of people need to be transported from one location to another. A Struemke /Jacobson MOTION was made to draft a County-Wide Memorandum of Understanding (MOU) for school /private bus companies for transportation services in the event of a mass casualty situation. Director's Report — Emergency Communications OT Cancellation Policy — Kollman has talked with D. Kathan. Compensation will be included in the contract language negotiations. The temperature problem at the Baldwin AG Center has been resolved. Kollman has sent a second letter to those agencies who have not responded to the Radio Survey and also a letter was sent to Public Works and Village Presidents. Cellular E9tt — Kollman has not been informed yet of when this grant will be disbursed. Committee Chair Mehls has signed a letter urging the Public Service Commission to follow the published guidelines of the Grant. It has been sent. A decision is expected this month. The Government Center Pay Phones matter will be on the September's Committee Agenda. Kollman learned that our PRI telephone contract has expired. The Ti telephone contract has not expired yet. SBC has suggested that we void the Ti contract and start each PRI and Ti contract at the same time; therefore each will expire at the same time. A Mehls / Struemke MOTION was made to sign a five -year contract leasing the Ti and PRI systems. Kollman informed the Committee of a new technology for our telephone system; it is called VOIP. This will benefit the Government Center and Health and Human Services. It will allow four -digit dialing between both locations with no LD charges. This will be discussed at a later date with the involved parties. Adjournment: The meeting was adjourned at 1:40 p.m. Respectfully submitted, Pam Engen, Administrative Secretary uui CAILUICHA -.L ROAD' I ItIDSON W1, -,s86 46o LAS r l`PD. \ "I'R: Ort DISCI..UMI R http: // 172.17.128.87/ Committee / Minutes /2005/EmergGov /emgO8l 9O5 .htm 3/23/2011 AMENDED AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehis, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: August 18, 2005 TIME: 9:00 a.m. LOCATION: Government Center, Community Room CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING Open ACTION ON PREVIOUS MINUTES NEW BUSINESS: 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department C. Municipal Law Enforcement B. Fire Services D. EMS Services 2. Sheriff - Apple River Communications 3. NIMS Resolution 4. APCO 25 Digital Radios Resolution 5. Glenwood City Tower Access 6. Communication Consultant Services 7. Budget Proposals and Review 8. Public Health Representation 9. Director's Report — Emergency Management A. Exercise emphasis changing to non - emergency response agencies/departments B. MOU with school/private bus companies in the county 10. Director's Report - Emergency Communications A. COP Amendment E. Cellular E911 Letter and Update B. OT Cancellation Policy F. Government Center Pay Phones C. Temp at Baldwin AG Center G. Interoperability D. Radio Survey Letter POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #3864719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 8/8/2005 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site \ , MINUTES - OFFICIAL Emergency Management/Emergency Communications Committee August 18, 2005 PRESENT: Chuck Mehls, Art Jacobson, Charles Struemke - County Board; Gary Kollman; Casey Swetlik — Emergency Communications; Jack Colvard, Pam Engen - Emergency Management; Craig Nelson, EMS Representative; Bob Klanderman, Sheriff's Dept.; Doug Briggs, Law Enforcement Representative; Julie Speer — County Board; Barbara Nelson, Public Health; Dennis Hillstead, Sheriff. Clarence Malick and Charles Grant were excused. Chairman Mehls called the meeting to order at 9:00 a.m. A Jacobson/Mehls MOTION approved the adoption of the Agenda. The July 18, 2005 EM /EC Committee Minutes were approved on a Jacobson/Mehls MOTION. DATE OF NEXT MEETING: September 22, 2005 — 9:00 a.m. Woodville Village Hall Emergency Service Agency Representative's Concerns and Issues A. Sheriff's Dept. — See Apple River Communications. B. Fire Services- Not in attendance C. Municipal Law Enforcement- Nothing D. EMS Services- Nothing APPLE RIVER COMMUNICATIONS Hillstead explained the history of the River Raids on the Apple River in 2004. He stated that he decided to take a different approach in 2005. Rather than place a large number of deputies on the river on a few occasions (like last year), he would deploy fewer deputies more often. This could result in up to 29 dates for 2005 although this was later reduced. He acknowledged that the Communication Dept. was not notified of this change in a timely manner. Hillstead took issue with statements made a the last meeting that no driver license or motor vehicle checks were run by deputies assigned to River Patrol on August 15 and 16, 2005, even though there had been arrests made. He provided evidence that there had been some and asked if previous statements were made with the intent of discrediting himself or the Sheriff's Dept. Kollman stated that the previous statements were made based upon an oral report from the telecommunicator who was assigned to work in the Communication Center for that purpose. Kollman stated that since then, he found out that there had indeed been activity run through the Communications Center, but it was processed by other telecommunicators on duty at the time. Hillstead took issue with statements made previously by Kollman and some Committee members that he was arrogant and may be playing cat and mouse games on this issue. Kollman stated that considering the verbal report received from his telecommunicator, the drastic reduction in arrests and information requests from one raid to another and the flippant or arrogant response from the Sheriff to a request for more information on the series or River Patrol details, the entire process looked suspicious. Kollman stated that the reasons that he brought this issue to the Committee last month were two -fold: 1. Make the Committee aware that it is sometimes difficult to obtain cooperation from the Sheriff's Dept. with the hope that someone would influence the Sheriff to increase cooperation and 2. To garner support from the Committee to agree that whenever Kollman does not ` receive sufficient notice of a planned event that the requestor can be told that the Communications Dept. cannot support the request. Hillstead noted that the Communications Dept. accesses the TIME System under the sponsorship of the Sheriff s Dept. and as such he is required to have management control over the equipment which accesses the TIME System and is responsible for the screening of potential telecommunicators. He stated that he has not exercised these responsibilities since Kollman became Director. Struemke personally knows that the Sheriff has been involved in the operations of the TIME System. Kollman stated that the Sheriff runs a fine Department. He stated that the actions of the Sheriff's Dept. could easily overwhelm the Communications Center. Kollman stated that it was his hope that this issue (however painful) would result in better cooperation between the two departments and an awareness of the impact that the Sheriffs Dept. actions have on the Communications Department. Hillstead noted that he tends to look at whatever needs to be done and does it. He said the nature of the River Raids does not always lend itself to lengthy notice but would do what he could next year. The subject of the Communications Van came up — The old van needed replacement. A lot of paperwork was done to get this replaced. It was supposed to be covered by the EM/EC /Sheriffs Dept. When it came down to it, it was actually a two dept. effort (EM/EC). Mehls stated he understood that the Sheriff s Dept. budget is large and probably the Sheriff s Dept. could not assist at the time but EM/EC needed his support for this endeavor. Replacing the van did become a reality. It was also proposed that civilians operate the Communications Center and they also would need to be TIME certified. Mehls stated that during his five terms on the Public Protection Committee, he fully supported Law Enforcement operations by the Sheriff s Dept. and his main issues were health and safety. The Sheriff explained that when the Van issue came up in February of 1999, one month after he joined the Dept., the matter was discussed and approved. In July, 1999, the Public Protection Committee learned it was put into EM/EC's budgets. The Sheriff stated that tax levy money paid for the van. The Sheriff was asked to pay for graphics, and other things out of his Drug Fund Account. The Sheriff balked at that, as it seemed unfair. Mehls at that time asked for $4,800 and did not realize it would be coming out of the Drug Fund Account. The Sheriffs Dept. can make use of the van when available, with permission from EC and if they need to use a dispatcher. Chief Briggs suggested that an organizational meeting be held before bringing in the Somerset establishments. NIMS RESOLUTION Corporation Counsel reviewed the NIMS Resolution. A Jacobson/Struemke MOTION was made to approve this Resolution. The resolution was approved. This resolution will be forwarded to the County Board for approval. APCO 25 DIGITAL RADIOS RESOLUTION A Mehls /Jacobson MOTION was made to approve this resolution. The resolution was approved. This resolution will be presented to the County Board for approval. GLENWOOD CITY TOWER ACCESS This matter will be discussed at a later date when details are available for the County's option of which way to proceed. COMMUNICATION CONSULTANT SERVICES Kollman explained that a meeting of the Pierce and St. Croix County Board Chairs and interested persons was held to discuss this issue. It was determined that Kollman, Lt. Mike Knoll of Pierce County and Al Murray of UWRF would draft and RFP for approval by both Counties. Y BUDGET PROPOSALS AND REVIEW Kollman explained his Budget Proposal for 2006 along with a COP handout. A Mehls / Struemke MOTION was made to accept the Budget as adjusted by the Committee. A Struemke /Jacobson MOTION was made to accept the established priorities 1 through 5 for the COP handout. Colvard explained his Budget Proposal for 2006. A Struemke /Jacobson MOTION was made to accept the Budget as adjusted by the Committee. PUBLIC HEALTH REPRESENTATION Nelson explained that preparedness has expanded in the last three years. There will be a Functional Bio- Exercise 2005 on September 9, 2005 at the Government Center. Nelson explained that St. Croix County and Pierce County are included with Minneapolis, MN in the Cities Readiness Initiative (CRI). Nelson will report on this Program at a later date. Director's Report — Emergency Management Colvard identified the changing participation emphasis being placed on exercises. Exercises should include more agencies than just law enforcement, fire and EMS, as they have been in the past. Agencies such as public works, street departments, Public Health, and water departments are becoming more important as partners in an emergency, especially involving terrorism. Colvard, in collaboration with Public Health, addressed the need to have a Memorandum of Understanding with all of the bus companies and providers, such as school districts, in the event that a major emergency or disaster should occur and a large number of people need to be transported from one location to another. A Struemke /Jacobson MOTION was made to draft a County -Wide Memorandum of Understanding (MOU) for school /private bus companies for transportation services in the event of a mass casualty situation. Director's Report — Emergency Communications OT Cancellation Policy — Kollman has talked with D. Kathan. Compensation will be included in the contract language negotiations. The temperature problem at the Baldwin AG Center has been resolved. Kollman has sent a second letter to those agencies who have not responded to the Radio Survey and also a letter was sent to Public Works and Village Presidents. Cellular E911— Kollman has not been informed yet of when this grant will be disbursed. Committee Chair Mehls has signed a letter urging the Public Service Commission to follow the published guidelines of the Grant. It has been sent. A decision is expected this month. The Government Center Pay Phones matter will be on the September's Committee Agenda. Kollman learned that our PRI telephone contract has expired. The T 1 telephone contract has not expired yet. SBC has suggested that we void the T 1 contract and start each PRI and T 1 contract at the same time; therefore each will expire at the same time. A Mehls / Struemke MOTION was made to sign a five -year contract leasing the T 1 and PRI systems. Y BUDGET PROPOSALS AND REVIEW Kollman explained his Budget Proposal for 2006 along with a COP handout. A Mehls / Struemke MOTION was made to accept the Budget as adjusted by the Committee. A Struemke /Jacobson MOTION was made to accept the established priorities 1 through 5 for the COP handout. Colvard explained his Budget Proposal for 2006. A Struemke /Jacobson MOTION was made to accept the Budget as adjusted by the Committee. PUBLIC HEALTH REPRESENTATION Nelson explained that preparedness has expanded in the last three years. There will be a Functional Bio- Exercise 2005 on September 9, 2005 at the Government Center. Nelson explained that St. Croix County and Pierce County are included with Minneapolis, MN in the Cities Readiness Initiative (CRI). Nelson will report on this Program at a later date. Director's Report — Emergency Management Colvard identified the changing participation emphasis being placed on exercises. Exercises should include more agencies than just law enforcement, fire and EMS, as they have been in the past. Agencies such as public works, street departments, Public Health, and water departments are becoming more important as partners in an emergency, especially involving terrorism. Colvard, in collaboration with Public Health, addressed the need to have a Memorandum of Understanding with all of the bus companies and providers, such as school districts, in the event that a major emergency or disaster should occur and a large number of people need to be transported from one location to another. A Struemke /Jacobson MOTION was made to draft a County -Wide Memorandum of Understanding (MOU) for school /private bus companies for transportation services in the event of a mass casualty situation. Director's Report — Emergency Communications OT Cancellation Policy — Kollman has talked with D. Kathan. Compensation will be included in the contract language negotiations. The temperature problem at the Baldwin AG Center has been resolved. Kollman has sent a second letter to those agencies who have not responded to the Radio Survey and also a letter was sent to Public Works and Village Presidents. Cellular E911— Kollman has not been informed yet of when this grant will be disbursed. Committee Chair Mehls has signed a letter urging the Public Service Commission to follow the published guidelines of the Grant. It has been sent. A decision is expected this month. The Government Center Pay Phones matter will be on the September's Committee Agenda. Kollman learned that our PRI telephone contract has expired. The T 1 telephone contract has not expired yet. SBC has suggested that we void the T 1 contract and start each PRI and T 1 contract at the same time; therefore each will expire at the same time. A Mehls / Struemke MOTION was made to sign a five -year contract leasing the T 1 and PRI systems. Kollman informed the Committee of a new technology for our telephone system; it is called VOID. This will benefit the Government Center and Health and Human Services. It will allow four -digit dialing between both locations with no LD charges. This will be discussed at a later date with the involved parties. Adjournment: The meeting was adjourned at 1:40 p.m. Respectfully submitted, Pam Engen, Administrative Secretary