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Home My WebLink AboutEmergency Management and Communication 07-18-05 AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: July 18, 2005 TIME: 9:00 a.m. LOCATION: Government Ctr., Room #1281 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING Open ACTION ON PREVIOUS MINUTES NEW BUSINESS: 1. River Raids 2. Tow Log Requests 3. Telephone LD Contract 4. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department C. Municipal Law Enforcement B. Fire Services D. EMS Services 5. Director's Report — Emergency Management A. Review of Hammond Tornado C. Grant Revenue Y.T.D. B. 2005 Homeland Security Grant D. Resolution Adopting NIMS E. Mass Clinic Training 6. Director's Report - Emergency Communications A. Government Center Pay Phones B. Cellular E911 Grant C. Interoperability D. Future County -Wide Radio Communications POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 07/11/2005 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site MINUTES - OFFICIAL Emergency Management/Communications Committee July 18, 2005 PRESENT: Chuck Mehls, Buck Malick, Art Jacobson, Charles Grant, Charles Struemke - County Board; Gary Kollman; Casey Swetlik — Emergency Communications; Jack Colvard, Emergency Management; Craig Nelson, EMS Representative; Bob Klanderman, Sheriff's Dept.; Doug Briggs, Law Enforcement Representative; Julie Speer — County Board (10:30 a.m.) Chairman Mehls called the meeting to order at 9:00 a.m. A Grant/Jacobson MOTION approved the adoption of the Agenda. The June 20, 2005 EM/EC Committee Minutes were approved on a Malick/Struemke MOTION. DATE OF NEXT MEETING: August 18, 2005 — 9:00 a.m. St. Croix County Government Center, Community Room RIVER RAIDS Kollman went over the history of the Sheriff Department's extra patrol on the Apple River both for 2004 and 2005. He explained the impact of these raids on the Communication Dept. and how difficult it has been to obtain information and cooperation from the Sheriff s Dept. He reported that he needs as much notice of such raids as possible in order to obtain a dispatcher on an overtime basis to cope with the additional workload. Mehls asked if 7 -10 days notice was acceptable. Kollman replied that he would like more but could make the 7 -10 day notice work. In instances when a particular department does not give sufficient notice of a special event and additional dispatch staff cannot be obtained because of it, Kollman proposed that he advise that department that the Comm. Center cannot support the operation and that the Communication Center will process only calls of an emergency nature originated by that special event. The Committee believed that to be reasonable. The Committee also recommended that Kollman be included along with the Sheriff Dept. and Somerset PD in any meetings or discussions with Tubing Establishments regarding the tubing season next year. TOW LOG REQUESTS A Malick/Grant MOTION was made to allow Emergency Communications to charge $1.00 /page for printed tow request reports. TELEPHONE LD CONTRACT Kollman reported that SBC would not provide a Long Distance Contract for one year with a 17.5% reduction. They came back with an offer of a one -year contract with a 15.5% reduction. A Malick/Struemke MOTION was made to accept the one -year contract with a 15.5% reduction. Emergency Service Agency Representative's Concerns and Issues A. Sheriff's Dept.- Klanderman visited the alternate EOC location and reported that the temperature inside the site was of concern, being the temperatures have been in the 90's for at least a week straight. B. Fire Services- Not in attendance C. Municipal Law Enforcement- Somerset's frequencies when not using the Communications Van D. EMS Services- Nothing Director's Report — Emergency Management Hammond Tornado - Colvard explained a new form that needs to be filled out and sent to the State in the event of an Exercise or an actual emergency situation. When the Village of Hammond encountered the Tornado in June, 2005, this form lists the areas that need improvement and issues that went smoothly and effectively. One concern and a solution are to issue wristbands to people and vehicles that may enter the perimeter, and a log will be maintained. Also the residences that have been checked for gas, electrical hazards, etc., would be flagged so no duplication would occur. 2005 Homeland Security Grant — St. Croix County is allocated $43,691.00. A handout showed all monies to each agency /municipality for all grants from 2001 -2004. S a Grant Revenue YTD — Colvard explained and showed a handout as to the amount of revenue received ($123,084.95). Resolution Adopting NIMS — The National Incident Management System (NIMS) needs to be adopted by all municipalities by September 30, 2005. Also each Incident Command personnel (Supervisory Personnel) and Elected Officials for each municipality needs to complete IS 700, IS 200, and IS 100 in order to receive Homeland Security Funding through various grants for 2006 and beyond. A Sample Resolution #070501 from New Richmond was passed around. A Malick/Struemke MOTION was made for the County Board to accept this Resolution with the change to be St. Croix County. Colvard will bring this Resolution along with a written explanation as to what NIMS details to Corporation Counsel to review and approve. This Resolution will then be brought back to the Committee for approval and signatures. Mass Clinic Training — Chairman Mehls explained that the County would need to plan for security for pick up of the vaccination. Director's Report — Emergency Communications Government Center Pay Phones — Kollman reported that of the three existing pay phones in the Government Center, only one was generating sufficient revenue for SBC to keep us from receiving a monthly bill from SBC. We receive no revenue from SBC for any of them, and we are being billed monthly for one of them. The Committee directed Kollman to query SBC in regard to actual usage of each phone in order to decide if one of them should be removed. Cellular E911 Grant — The awards will be given in August. In December, the usage charge will be applied to each telephone user. Kollman will draft a letter for the Committee's signature urging the Public Service Commission to follow the published guidelines of the grant. Interoperability — The Governor created a State Interoperability Executive Committee consisting of 14 appointed members which conducted a series of "listening" sessions throughout the State to gather information on interoperability. Kollman attended the session in Eau Claire. Only two of the appointed members attended the meeting. Kollman made mention of the fact that OJA had funded a Statewide Interoperability Study which recommended that all Wisconsin Counties, with the exception of those already on 800 MHz Systems, convert to a trunked VHF System. He also noted that OJA was funding Regional Interoperability initiatives that were not lending themselves to the statewide recommendation. He asked the SIEC if we could be wasting the money. Kollman reported that over half of the agencies in St. Croix County which received the radio equipment questionnaire have not responded. Kollman was directed to mail a second request to those agencies along with copies to local Public Works and Village Presidents. Malick brought forward a Resolution against OJA requiring Fire /EMS agencies to purchase APCO Project 25 compatible radios when much cheaper narrow band radios would suffice. Through discussion, the Resolution was changed to include those purchased for Law Enforcement and Public Works as well. A Malick/Jacobson MOTION passed unanimously. Future County -Wide Radio Communications — Kollman has received two estimates for a Study to be conducted regarding the feasibility to convert to Narrowband, Simulcast, VHF, or 800. Kollman will ask for other estimates from both businesses, which will be an estimate to study the counties of St. Croix and Pierce together, as both have common issues. A Malick/Jacobson MOTION was made to amend the COP Line Item for 2006 to read Not to Exceed $30,000 for purposes to study the future radio system. Public Protection Committee Chair, Julie Speer brought up an issue regarding the Village of Wilson. All residences must have their House Numbers at their primary entrance point for emergency responders. This is up to the Village President to have in order. Adjournment: The meeting was adjourned at 12:25 p.m. Respectfully submitted, Pam Engen, Administrative Secretary