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Home My WebLink AboutEmergency Management and Communication 09-22-05 AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: September 22, 2005 TIME: 9:00 a.m. LOCATION: Village of Woodville, Village Hall CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING Open ACTION ON PREVIOUS MINUTES Unfinished Business: 1. Government Center Pay Phones 2. Glenwood City Tower Access 3. Communication Consultant Services NEW BUSINESS: 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department C. Municipal Law Enforcement B. Fire Services D. EMS Services 2. Review of Village of Woodville's Emergency/Disaster Plan and NIMS Resolution 3. Report of Public Health Mass Immunization practice 4. Public Health CRI report 5. Discussion of RTAC and STAC 6. Director's Report — Emergency Management A. Review Emergency Management's Mission Statement and Responsibilities B. MOU with school/private bus companies in the county 7. Director's Report - Emergency Communications A. Review Emergency Communications' Mission Statement and Responsibilities B. Update — Cellular 911 Grant C. Update - Interoperability POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 09/12/2005 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site C_�q -or MINUTES - OFFICIAL Emergency Management/Emergency Communications Committee September 22, 2005 PRESENT: Chuck Mehls, Art Jacobson, Charles Grant, Charles Struemke - County Board; Gary Kollman, - Emergency Communications; Jack Colvard, Pam Engen - Emergency Management; Craig Nelson, EMS Representative; Bob Klanderman, Sheriff's Dept.; Doug Briggs, Law Enforcement Representative; Barbara Nelson, Public Health (9:45); Tammi Hovde, WC -RTAC Coordinator; Dan Peterson, Sue Lohmeier, Jan Nelson, Kevin Sheridan — Village of Woodville. Chairman Mehls called the meeting to order at 9:03 a.m. A Grant /Jacobson MOTION approved the adoption of the Agenda. The August July 18, 2005 EM/EC Committee Minutes were approved on a Grant /Jacobson MOTION with an addition of a sentence by Struemke — Under Apple River Communications — Third paragraph — "Struemke personally knows that the Sheriff has been involved in the operations of the TIME System. DATE OF NEXT MEETING: October 13 2005 — 9:00 a.m. St. Croix Electric Office, 125 Ridgeway, Hammond Government Center Pay Phones A Jacobson/Grant MOTION was made to take out the Main Floor's Pay Telephone and post a sign indicating where there is a telephone (Court Level and Jail Level). Glenwood City Tower Access Discussion was held on this subject. A Jacobson/Struemke MOTION was made to move the relocation of the road 33 feet to the East. Struemke made note of the fact that the Motion did not include paying the Highway Dept. $1,000 in Survey Costs. Communication Consultant Services Kollman informed the Committee that Pierce County and Polk County have dropped out of this Communications Survey; St. Croix County will proceed on its own. Kollman has two bids. A Struemke /Jacobson MOTION was made that The Position of this Committee is to migrate to only Narrowband communications and Kollman will send a letter to Fire, EMS, and Police personnel informing them of this position and also informing them that they may purchase in bulk through Colvard's grants or through the Western States Purchasing Alliance agency. Emergency Service Agency Representative's Concerns and Issues A. Sheriff's Dept. — Nothing B. Fire Services- Not in Attendance C. Municipal Law Enforcement- Direction of Radio Communication D. EMS Services- Nothing Review of Village of Woodville's Disaster Plan and NIMS Resolution Colvard explained that grant money would not be available to communities if they were not NIMS compliant. Thus, all municipalities should strive for NIMS compliance and incorporate it into their plans. The Village of Woodville's Disaster Plan was reviewed and suggested changes were discussed. _ io -r�Ur 1 • Report of Public Health Mass Immunization Practice The Public Health Functional Bio- Exercise 05 held on Sept. 9, 2005 was reported to have a good Scenario but the follow through actions were rated low. Colvard is awaiting an After- Action Report. A Struemke/Mehls MOTION was made for Colvard to draft a letter with concerns to Mr. Anderson, Public Health/WEM Liaison contact person and then the Committee will sign. Public Health CRI Report The U.S. Postal Service has received a directive to be involved in community emergency response planning. County Directors should consider inviting postmasters to be involved in local exercises, especially those involving the EOC. Discussion of RTAC and STAC Hovde explained the Regional Trauma Advisory Council and State Trauma Advisory Council's objectives. The Counties that participate Pierce, Polk, St. Croix, and Barron. The meetings for the Trauma Advisory Councils are on the Third Thursday of the Odd Month at 1830 hours. The meetings are held at different sites. Ms. Hovde is the West Central- Regional Trauma Advisory Council Coordinator; her telephone number is 715- 684 -4575. Director's Report — Emergency Management Colvard gave a handout pertaining to the Emergency Management Department's job description from the Springstead Study. A Struemke/Mehls MOTION was made to resubmit and approve this job description without any changes. Colvard knows of no Memorandum of Understanding (MOU) within the State for school/private bus company transportation in the event of an emergency situation. Mehls will meet with Laidlaw Transportation and discuss and get their opinion on the possibility of such a MOU. This item will be included on the next month's EM/EC Committee agenda. Colvard informed the Committee that under the EPCRA (LEPC) Grant, St. Croix County has the second highest grant award in our region for 2006, $16,693. Colvard presented a handout regarding Wisconsin's Response to Hurricane Katrina, as of September 22nd. The Village of Wilson would like to know if EM could assist in the addition on an existing structure for the housing of a Fire truck; He cannot— no funding is available for this type of project, under his grants. A suggestion was made that this may be fundable under a Community Block Grant. Director's Report — Emergency Communications Kollman's Emergency Communications Department Mission Statement and Responsibilities was reviewed. A Jacobson/Struemke MOTION to accept his Mission Statement and Responsibilities with the following changes: Under Business Responsibilities: "Provide timely dispatch of a total of 39 Law Enforcement, Fire and Emergency Medical Agencies" and under Financial Resources: Financial resources are provided ...taxes. Every Year the budget is in excess of one million dollars." Kollman updated the Committee on the Cellular 911 Grant — A decision will be made on Sept. 29 as to what will be funded with the surcharge of cellular phones and what the authorized expenditures will be. A representative will possibly be sent to attend the upcoming public meeting. Interoperability Update — A Struemke /Grant MOTION was made that this Memorandum of Understanding (MOU) leave this Committee approved and be submitted to the Finance Committee for funding, once funding is approved, this MOU will be submitted to Clark County. ♦ Agenda Item for the Month of October, 2005: MOU with school /private bus companies in the County Adjournment: The meeting was adjourned at 12:27 p.m. Respectfully submitted, Pam Engen, Administrative Secretary