HomeMy WebLinkAboutEmergency Management and Communication 10-13-05 Amended AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: October 13, 2005
TIME: 9:00 a.m.
LOCATION: St. Croix Electric, 1925 Ridgeway, Hammond
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING Open
ACTION ON PREVIOUS MINUTES
Unfinished Business:
1. MOU with bus companies
NEW BUSINESS:
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Department C. Municipal Law Enforcement
B. Fire Services D. EMS Services
2. EOC requirements for St. Croix Electric
3. Update on Mass Vaccination Clinic
4. Public Health CRI report
5. State Borrowing Pool
6. County Mitigation Plan and Grant
7. Director's Report — Emergency Management
A. Completed FFY05 Plan of Work
B. Letter to State DHFS
6. Director's Report - Emergency Communications
A. Update —Cellular 911 Grant
B. Update - Interoperability
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: 10/12/2005
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
Di
• y
MINUTES - OFFICIAL
Emergency Management/Emergency Communications Committee
October 13, 2005
PRESENT: Chuck Mehls, Art Jacobson, Charles Grant, Charles Struemke, Lois Burri - County Board;
Gary Kollman, - Emergency Communications; Jack Colvard, Pam Engen - Emergency Management;
Craig Nelson, EMS Representative; Dee Fox, Mark Pendergast — St. Croix Electric; Dave Fodroczi —
County Planning and Zoning; Steve Findlay — Hammond/United Fire & Rescue.
Buck Malick, Doug Briggs, and Jim VanderWyst were excused.
Chairman Mehls called the meeting to order at 9:00 a.m.
A Grant / Struemke MOTION approved the adoption of the Agenda.
The September 22, 2005 EMIEC Committee Minutes were approved on a Jacobson/Struemke MOTION. .
DATE OF NEXT MEETING: NOVEMBER 17, 2005 — 9:00 a.m.
ST. CROIX COUNTY GOVERNMENT CENTER, Room #1281
MOU with Bus Companies
Mehls approached Laidlaw Transit, in New Richmond, concerning the possibility of having an MOU with
them. Laidlaw is agreeable to having a MOU (Memorandum of Understanding) in effect. Mehls will
work with Laidlaw Transit to develop one. This MOU draft will be sent to Corporation Counsel and then
back to this Committee for approval. The MOU will include costs for services and chain of command
information. The new MOU, once developed, will be provided to Safeway Bus Company and School
Districts for their adoption.
EOC Requirements for St. Croix Electric
Mr. Pendergast explained that each Coop within the Country needs to have a Business
Restoration/Recovery and Continuation Plan in place by January of 2006, per the Federal Government.
They would like to use the Ag. Center, in Baldwin, as their alternate EOC site to continue operations in
the event of a disaster situation. A Struemke /Grant MOTION was made to develop a MOU signed by St.
Croix Electric and St. Croix County ensuring the use of key access and any other equipment would be at
their disposal. A couple areas of concern when developing this MOU are key access and more telephone
lines that could be installed with a "vacation status ", until needed. Once this MOU is drawn up, all
involved parties will hold a Table -Top Exercise.
State Borrowing Pool
Fodroczi explained a capital improvement project he'd like to see implemented through the State
Borrowing Pool. Mehls made a MOTION to support the concept of borrowing from the State Borrowing
Pool; the Motion was not seconded — the Motion FAILED.
County Mitigation Plan and Grant
Colvard explained a requirement by the Federal and State Government, which is if any county wants to
participate for funds to lessen potential damages for costs, they must have a county -wide mitigation plan
in place. The deadline for application is Oct. 1, 2006. The Grant is a 75/25% cash or in -kind match.
Colvard is awaiting information from the West Central Regional Planning Office. Colvard will give a
status report at the November Committee Meeting.
1
Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Dept. — Not in Attendance
B. Fire Services- Not in Attendance
C. Municipal Law Enforcement- Not in Attendance
D. EMS Services- Nothing
Director's Report — Emergency Management
Colvard included as a handout his closing of the 2005 Plan of Work Letter to the state addressing
activities that had been completed during the 2nd half of FFY05.
Colvard is waiting for more information, from the state, before he sends a letter to the state DHFS
Office, addressing his concerns about non - association with the county in major areas of Emergency
Management activities.
Director's Report — Emergency Communications
The Cellular 911 Grant meeting has been postponed until today, Oct. 13, 2005.
Clark County is the contact for the Regional Homeland Security Grant. There is a possibility that our Fire
Base Stations could be replaced on a 75% match through left over money in the Grant. This would
require a change in the Grant and as much as $25,000 in matching funds from St. Croix County. Clark
County needs a commitment of participation by Oct. 21. A Mehls /Struemke MOTION was made to go
forward with the Interoperability Grant.
Agenda Items for the Month of November, 2005:
Update on Mass Vaccination Clinic, Public Health CRI Report
Amber Alert Procedures
Mitigation Plan and Grant
Public Health CRI Report
Updated Maps for EMS and Fire Responders
Adjournment: The meeting was adjourned at 11:45 a.m.
Respectfully submitted,
Pam Engen, Administrative Secretary