HomeMy WebLinkAboutEmergency Management and Communication 11-17-05 Amended AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: November 17, 2005
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center, Room #1281
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING Open
ACTION ON PREVIOUS MINUTES
Unfinished Business:
1. Update on Mass Clinic and CRI Report
2. MOU with Bus Companies
NEW BUSINESS:
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Department C. Municipal Law Enforcement
B. Fire Services D. EMS Services
2. Public Health Satellite Cellular Phones
3. County Mitigation Plan and Grant - West Central Regional Planning
4. Updated Maps for EMS and Fire
5. Amber Alert Procedures
6. Emergency Management 2006 Budget
7. Director's Report — Emergency Management
A. School Crisis Preparedness Conference
B. 2005 Homeland Security Equipment Grant Submission
8. Director's Report - Emergency Communications
A. Communications - Interoperability
B. Cellular E911
C. 2006 Budget Matters
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718
Gary Kollman Emergency Communications — Phone #3 86 -4705
DATE: 11/7/2005
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
` S
MINUTES - OFFICIAL
Emergency Management/Emergency Communications Committee
November 17, 2005
PRESENT: Chuck Mehls, Art Jacobson, Charles Grant, - County Board; Gary Kollman, - Emergency
Communications; Jack Colvard - Emergency Management;
Excused: Jim VanderWyst - New Richmond Fire, Craig Nelson - Baldwin EMS
Absent: Chuck Struemke - County Board
Chairman Mehls called the meeting to order at 9:04 a.m.
A Grant/Jacobson MOTION approved the adoption of the Agenda.
The October 13, 2005 EM /EC Committee Minutes were approved on a Jacobson/Grant MOTION. The
October 27, 2005 Minutes were approved on a Jacobson/Mehls MOTION.
DATE OF NEXT MEETING: THURSDAY, DECEMBER 15, 2005 —1:00 p.m.
ST. CROIX COUNTY GOVERNMENT CENTER
Update on Mass Clinic and CRI Report:
Barb Nelson said that she would supply a copy of the After Action Report reviewing the BioEx 05
Exercise for the next meeting. This would identify what went well and what needs improvement and
covers some of the aspects of the Mass Clinic Training that has taken place.
Nelson informed the Committee of the Cities Readiness Initiative (CRI), which includes St. Croix
County, Pierce County and eleven counties and cities within the St. Paul/Minneapolis Metropolitan Area
of Minnesota. On December 2nd there will be a meeting of the CRI which will include an update on the
Postal System and how drugs and antibiotics could be distributed through the mail system and what the
county's role will be. She explained the IPS, Interim Pharmaceutical Stockpile Program and what it
includes and how it relates to the CRI and Public Health.
Public Health Satellite Cellular Phones
Nelson explained the handouts covering satellite telephones that the WRPPHP Consortium has purchased
for the nine - member Public Health Departments. Discussion on where to install the phone, if any extra
equipment may be added and what department(s) may share the yearly cost of the phone. Public Health
will pay the first years costs for the Basic Plan. Kollman will check with the manufacturer /supplier to
determine the answers to several questions that were raised. An MOU will be developed between Public
Health and the Emergency Communications Center for maintenance and operation of the phone.
County Mitigation Plan and Grant:
Colvard introduced Chris Straight, from West Central Regional Planning. He reviewed the grant
application for the Pre- Disaster Mitigation Grant for the County. He explained how the county could
provide its share of the 75 -25 grant by providing in -kind costs via participation in lieu of dollars. Also, he
addressed that this grant is a planning grant for a Hazard Mitigation Plan that is a requirement for other
grants that the county may apply for.
Updated Maps for EMS and Fire
Tabled till next meeting
Amber Alert Procedures:
Kollman handed out information on the Amber Alert System. The Sheriffs Department or local law
enforcement agency is the responsible party for initiating the alert. The Emergency Communications
Center will only be a receiver of information. Discussion on how the alert would be issued in St. Croix
County.
Review of EM Staffing for 2006 Budget:
The Committee discussed several options for reducing the budget by $27,000 as directed by Finance. The
consensus was that the secretary's position will have to be reduced in hours to help meet the budget
reduction. Also, there would approximately two months salary saved before the position is refilled and
there will be some savings in benefits and operating costs. Options on how and when to fill the position
were discussed. Colvard is looking at retiring the end of February, 2006.
Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Dept. — No concerns or issues at this time
B. Fire Services- Absent
C. Municipal Law Enforcement- No concerns or issues at this time
D. EMS Services- Absent
Director's Report — Emergency Management
Colvard informed the Committee that he and Chuck Mehls attended a School Crisis Preparedness
Conference in Eau Claire. Schools are being required to reevaluate, exercise and test their emergency
plans and participate in training as part of the process required by the National Incident Management
System (NIMS) that all communities, emergency service agencies, counties and states are being required
to adopt under a Presidential Order.
Colvard handed out a copy of the 2005 Homeland Security Grant that he has applied for. The grant
identifies equipment that is to be purchased for emergency service agencies and municipalities. The grant
is for $43,691 for 2005 and is 100% reimbursable grant.
Director's Report — Emergency Communications
Communications — Interoperability
Kollman advised that there would likely be money left over in the multi County Grant for other purposes.
One such purpose is to replace our 5 Simplex Fire Base stations with 5 new narrow band capable base
stations on a 75% Federal Reimbursement. The Committee directed Kollman to continue to investigate
that possibility. The consultant on this project is looking for the best place to install a Community
Repeater in each participating County for this project. Kollman reported that the Baldwin Tower would
be an excellent location for this purpose. To that end he had been in contact with Dairyland Power and
they agreed to permit installation of an antenna for this purpose at the top (230 ft) of the tower, which
greatly maximizes coverage.
Cellular E911
Kollman advised that it appears as though the PSC will only reimburse 50% of the cost of
software /hardware and maintenance of equipment necessary to display the location of a Cellular E911
call. This is contrary to guidelines previously provided and inconsistent with other PSC decisions on this
matter. Kollman has not yet received the official order from the PSC and won't know the financial
impact of this decision until he does. The Committee directed Kollman to perform a cost analysis when
he receives the official order and to have a Resolution drafted and ready for the County Board meeting in
December encouraging 100% reimbursement from the PSC for the above equipment.
2006 Budget Matters
Kollman handed out a draft copy of the Boiler Plate for the Radio Console Project and asked the
Committee members to review it prior to the next meeting so that they may be prepared to act upon it.
Adjournment: The meeting was adjourned at 12:00 Noon
Respectfully submitted,
Jack Colvard, recording secretary