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HomeMy WebLinkAboutEmergency Management and Communication 12-15-05 AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: DECEMBER 15, 2005 TIME: 1:00 P.m. LOCATION: St. Croix County Government Center, Community Room CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING ACTION ON PREVIOUS MINUTES Unfinished Business: Update on Mass Clinic and CRI Report Laidlaw Transporation MOU Updated Maps for EMS and Fire NEW BUSINESS: 1. Public Health IPS Report 2. Emergency Service Agency Representative's Concerns and Issues A. Sheriff s Department C. Municipal Law Enforcement B. Fire Services D. EMS Services 3. Director's Report — Emergency Management A. MOU with St. Croix Electric 4. Director's Report - Emergency Communications A. Communications - Interoperability B. Cellular E911 C. New Radio Console Specifications POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) I SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 12/5/2005 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site 06 - `2 1 + yr -; MINUTES - OFFICIAL Emergency Management/Emergency Communications Committee December 15, 2005 PRESENT: Chuck Mehls, Buck Malick, Art Jacobson, Charles Grant, Chuck Struemke - County Board; Gary Kollman, - Emergency Communications; Jack Colvard - Emergency Management; Doug Briggs — Police Rep.; Craig Nelson — EMS Rep.; Barbara Nelson, Geralyn Karl — Public Health; Chuck Whiting, Administrative Coordinator sat in on the meeting for a time. Chairman Mehls called the meeting to order at 1:00 p.m. A Jacobson/Grant MOTION approved the adoption of the Agenda. The November 17, 2005 EM/EC Committee Minutes were approved on a Malick/Struemke MOTION. The December 13 (Special Meeting) Minutes were approved on a Malick/Struemke MOTION. There will be a Special Meeting f Chairman Mehls and Gary Kollman on Jan 12, 2006. DATE OF NEXT MEETING: THURSDAY, JANUARY 19, 2006 — 9:00 a.m. ST. CROIX COUNTY GOVERNMENT CENTER, Community Room Update on Mass Clinic and CRI Report: Karl reported on the Mass Clinic that took place on September 9, 2005, along with an Exercise Summary handout, which was passed around. She explained the scenario, goals, and objectives. Struemke would like to pursue the roles of constables in aiding if a mass outbreak/quarantine situation should arise. Laidlaw Transportation MOU Mehls presented a MOU between the City of New Richmond and Laidlaw Transit, Inc. This will be used as a model for the County and other bus companies and school districts with their own buses. Updated Maps for EMS and Fire C. Nelson reported that the maps are up -to -date, at this time. It took a while but they were corrected. The maps should be continuously updated and distributed annually. MOU with St. Croix Electric The Committee reviewed a draft of an MOU with St. Croix Electric. It needs to have changes that would reflect the County being advised if St. Croix Electric requests the use of the facility as an Emergency Operations Center and include that St. Croix Electric has their own cellular phone system to use and the county telephone system would not be interrupted. This MOU will be clarified and will be presented again to the Committee for approval after the Corporation Counsel and St. Croix Electric review it. Public Health IPS Report B. Nelson reported on local hospital and clinic laboratory use and delivery services based on questions from the last meeting. "Facts About the Laboratory Response Network" handout was provided and reviewed. Several websites were recommended. Nelson encouraged members to register and utilize the HAN (Health Alert Network) at www.han.wisc.edu / . Nelson reported that the CRI (Cities Readiness Initiative) is a plan in progress. The most recent meeting was with federal and MN state officials regarding dispensing of prophylaxis within 48 hours to the entire population of the CRI metro area. Plans are being based on an aerosolized anthrax event. If activated, the U.S. Postal Service states they would be able to deliver to households, via mail carriers, within 10 hours of leaving the postal service facility. The federal agreement requires one security personnel per postal staff which is estimated to be over 1650. Nelson also distributed handouts regarding the CHEMPACK Project and Pandemic Influenza Update. i r Emergency Service Agency Representative's Concerns and Issues A. Sheriff's Dept. — Not in attendance B. Fire Services- Not in attendance C. Municipal Law Enforcement- No concerns or issues at this time D. EMS Services- No concerns or issues at this time Director's Report — Emergency Management Colvard has applied for a Pre - disaster Hazard Mitigation Grant for $42,798. This is a 25 -75% competitive grant with the County's share being in -kind costs. If the County is not selected for the grant this year they may apply again next year. Colvard reported that schools are able to apply for a Homeland Security Grant for School Preparedness and Exercising of existing plans. The deadline is January 31, 2006. The Emergency Management Director should be made aware of each school opting to apply for this grant, because of training time that may be needed and the preparation of an After - Action Report for any exercise that they schedule. The Committee recommended that the Director contact OJA (Office of Justice Assistance) and request that he be made aware of any grant applications that come from schools within St. Croix County. Director's Report — Emergency Communications Kollman explained the MOU between Clark County and Counties participating in the Interoperability grant(s). Kollman explained it is a second "equipment" grant which could replace the Fire Base stations. Application deadline is January 31, 2006 and grant money needs to be spent by April 30, 2006. Kollman will get bids for consultant fees to perform an intermodulation study. Kollman and Mehls will present this to the Finance Committee on 1/12/05. Kollman was directed to discuss possible funding options with Pietrick. Kollman asked if the Committee had any changes to the Radio Console Specifications that he had prepared. There being none, Kollman was directed on a Mehls /Malick MOTION to advertise the bid for both the Radio Consoles and Cellular E911 project by the end of December, 2005. Bids must be returned by the end of March, 2006 and acted upon by the current Committee. The projects will be brought to the Board in May, 2006. Kollman outlined possible uses of the Satellite Telephone, which the Health Dept. acquired along with a proposed MOU between the Health Dept. and Emergency Communications for its use. After some discussion, it was determined that Nelson and Kollman could sign the MOU and that the use of the Telephone would be discussed again at the next meeting. Kollman reported that all of the cost of producing the Ortho's by Planning and Zoning and part of the Center Line file was paid for by "retain" fees which would make them ineligible for reimbursement through the Cellular E911 grant. Kollman was directed to discuss this with Pietrick. The Committee authorized Kollman to file an appeal with the PSC regarding its decision on mapping funding and reimbursement for the cost of hardware /software to display the map. Committee Chairman's Report - Cable TV Override Chairman Mehls again met with the Rapid Cable Company in December. As of the December test, no channels carried the emergency over -ride message. Adjournment: The meeting was adjourned at 3:45 p.m. Respectfully submitted, Pam Engen, Administrative Secretary Jack Colvard, Recording Secretary