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HomeMy WebLinkAboutEmergency Management and Communication 01-19-05 X AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETIN TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: January 19, 2005 TIME: 9 :00 a.m. LOCATION: Government Center, Community Room CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS: 1. Review City of Hudson's Emergency Operations Plan 2. MOU with City of Hudson for EOC Operations 3. Meeting with Village of Baldwin in March, 2005 (date to be determined) 4. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department B. Municipal Law Enforcement C. Fire Services D. EMS Services 5. Director's Report — Emergency Communications A. Backup Communications Center Testing B. Cellular E911 C. Communications Interoperability Planning Grant 6. Director's Report — Emergency Management A. Hazmat Computer Grant - 2005 B. Homeland Security Equipment Grants 2004 & 2005 7. Closed Session per WI Stat. 19.85(1)c for the purpose of conducting an employee performance evaluation; reconvene into open session to complete agenda items and/or adjourn. COMMITTEE CHAIRMAN'S CONCERNS AND SUMMARY POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 01/04/2005 Copies to: County Board Office Corrunittee Members County Clerk News Media/Notice Board Intranet Site X MINUTES - OFFICIAL Emergency Management/Communications Committee Meeting January 19, 2005 PRESENT: Chuck Mehls, Clarence Malick, Art Jacobson, Charles Grant -• County Board; Gary Kollman, — Emergency Communications; Jack Colvard - Emergency Management, Bob Klanderman - St. Croix County Sheriff's Dept.; Craig Nelson, Baldwin EMS; Doug Briggs - Somerset Police Department, Jim VanderWyst - New Richmond Fire Department, Dan Roeglin - City of Hudson, and Jim King -RACES amateur radio Absent: Charles Struemke - County Board Chairman Mehls called the meeting to order at 9:00 a.m. The Agenda was adopted on a Grant/Jacobson MOTION. The Minutes of the December 16, 2004 Emergency Management/Emergency Communications Committee Meeting were approved on a Malick/Grant MOTION. DATE OF NEXT MEETING: Wednesday, February 16, 2005 — 9:00 a.m. St. Croix County Government Center, Community Room OLD BUSINESS: None NEW BUSINESS: 1. Review City of Hudson's Emergency Operations Plan (EOP) Roeglin identified and presented changes that he is making to the plan. He is reformatting it in order to simplify and streamline it in order to make if more user friendly. Also, he is incorporating additional resources and other municipal agency plans into the overall EOP. 2. MOU with City of Hudson for Emergency Operation Center (EOC) The Committee discussed the need for an MOU to identify responsibilities and costs that may be incurred. Roeglin requested that the County develop the MOU and provide a copy to the City for review by their City Attorney. 3. Meeting with Village of Baldwin After discussion, the Committee decided that instead of a March meeting, due to conflicts, that it would prefer an April 20th meeting to be held at the Baldwin Ag, Center to show Baldwin personnel the Alternate EOC facility and the Backup 9 -1 -1 Dispatch Center. The Committee would meet at 5:00 p.m. and adjourn and then meet with the Baldwin personnel at 6:30 p.m. 4. Emergency Service Agency Representatives Concerns and Issues A. Sheriffs Department - None at this time B. Municipal Law Enforcement - None at this time C. EMS - None at this time D. Fire Services - Maps that have been provided to fire agencies are not accurate. There are roads that are not identified on the maps. Also some service areas are identified incorrectly. He suggested that planning be notified of the errors on the maps and that we discuss this with Planning. EMS Services has the same problems identified by fire. 5. Emergency Communication Director's Report: A. Backup Communications Center Testing: Kollman advised that he had activated the Backup Communications Center, at Baldwin, for training 4 times in December for two hours each time. All dispatch functions to include 911 calls were performed from the Backup Center. Some problems were encountered but all have been remedied. All staff have been trained in the operation of the Backup Center. We will activate it again in March or April. B. Cellular E911: Kollman reported that the grant request to participate in the state's Cellular E911 grant program must be submitted by April 1, 2005. He intends to have the grant request ready for presentation to the Committee in March. Kollman noted that the state would pay for roughly 50% of the costs associated with processing Cellular E911 calls and that it will cost the County money if it chooses to participate. The Committee must determine if it wants to participate and prioritize the associated costs. C. Communications Interoperability Planning Grant: Kollman reported that the bid for the project was advertised on January 14, 2005 and that all bids are due on January 28, 2005. 6. Emergency Communications Bills: The bills were approved by Committee Chairman Mehls with a list provided to Committee members. 7. Emergency Management Director's Report A. Hazmat Computer Grant - 2005 Colvard distributed a copy of the grant application summary to the Committee. This is an 80 -20 grant with a maximum reimbursement of $2,000 towards computer equipment. This will be used to purchase a computer and monitor for the Dispatch Center this year. B. Homeland Security Grants 2004 & 2005 A copy of the 2004 summary of the closeout was distributed to the Committee. This showed the total purchases for the equipment were $160,459, all of which is 100% refundable. The 2005 grant application should be available sometime in April. At this time, the amount of the award should be in the neighborhood of $100,000, to be used for the purchase of equipment for all emergency service agencies in the County. 8. Closed Session per WI Stat. 19.85(1)c for the purpose of conducting an employee performance evaluation; convene into open session to complete the agenda items and /or adjourn. A Grant/Jacobson MOTION to go into Closed Session per WI Stat. 19.85 (1) c. A Malick/Grant MOTION to end the closed session at 12:00. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Emergency Service maps created by the Planning Department Adjournment: Chairman Mehls adjourned the meeting at 12:05 p.m. Respectfully submitted, Jack Colvard, Emergency Management Director