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Home My WebLink AboutEmergency Management and Communication 04-20-05 AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETIN TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: April 20, 2005 TIME: 4:00 p.m. LOCATION: Baldwin Ag. Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING Open ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS None NEW BUSINESS: 1. Memorandum of Understanding with the Village of Baldwin 2. Line of Succession for Emergency Management Director for EOC Activation 3. Memorandum of Understanding with the American Red Cross 4. National Incident Management System requirements due by September 30, 2005 5. Review of Emergency Management COOP -COG Plan 6. Review of Emergency Communications COOP -COG Plan 7. Power Failure Damage 8. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department B. Municipal Law Enforcement C. Fire Services D. EMS Services 9. Director's Report — Emergency Management A. 2003 Equipment Grant Audit B. Technician Level Training Class C. Critical Incident Mgt. Class D. Pierce County Full Scale Exercise E. Public Health - Mass Casualty Exercise 10. Director's Report - Emergency Communications A. Cellular E911 Grant B. Interoperability Project 11. Tour Backup Communications and EOC facilities POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 04/08/2005 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site (o -O5' MINUTES - OFFICIAL Emergency Management/Communications Committee Meeting April 20, 2005 PRESENT: Chuck Mehls, Art Jacobson, Charles Grant, Charles Struemke - County Board; Casey Swetlik — Emergency Communications; Doug Briggs, Law Enforcement Representative; Jack Colvard, Emergency Management; Craig Nelson, EMS Representative; Bob Klanderman, Sheriff s Dept. Excused: Buck Malick - County Board; Jim VanderWyst - Fire Representative Chairman Mehls called the meeting to order at 4:00 p.m. The Agenda was adopted on a Jacobson/Grant MOTION. The Minutes of the March 9, 2005 Emergency Management/Emergency Communications Committee Meeting were approved on a Grant/Struemke MOTION. DATE OF NEXT MEETING: May 26, 2005 -• 9:00 a.m. St. Croix County Government Center, Room 1281 Line of Succession for Emergency Management Director for EOC Activation The Committee discussed this issue as it pertains to the Memorandum of Understanding that is being presented to the Village of Baldwin and all subsequent MOUs that are made with the municipalities. The line of succession to activate the EOC would be: I s '- Emergency Management Director, 2nd —Sheriffs Dept. Chief Deputy and Yd — Risk Manager, which will be discussed with the Administrative Coordinator. This was made on a Struemke /Jacobson MOTION. Memorandum of Understanding with the American Red Cross This MOU was prepared by the Red Cross, which they want with Emergency Management. It has been reviewed and modified by Corporation Counsel. A Jacobson/Grant MOTION was made to accept it and pass it onto Board Chairman Malick for his signature. Emergency Management COOP -COG PIan Colvard presented the plan to the Committee. The plan was developed for the department identifying how the department would function if there was a disaster that prevented operations in the Government Center for a period of time. A Mehls /Jacobson MOTION was made to accept the plan as written. Emergency Communications COOP -COG Plan Swetlik presented the updated Emergency Communications Plan including their policies to the Committee. A Mehls /Grant MOTION was made to accept the plan. Combined Meeting with the Village of Baldwin Village of Baldwin personnel arrived at 5:00 p.m. to participate in a joint meeting with the County. Village of Baldwin personnel included: Duane Russell, W.P. Zwenlingen, Greg Larson, Don McGee, Claire Stein, Ken Brate, Doug Newton and Cindy Deringer Memorandum of Understanding with the Village of Baldwin Colvard explained the reasoning behind the use of an MOU with municipalities that may use county equipment during an emergency. The Village approved the MOU and will sign it and return two original copies to County. National Incident Management System Requirements due by Sept. 30, 2005 The State has adopted the NIMS (National Incident Management System). Each municipality /agency will need to adopt, in resolution form, this system as the way to handle emergencies in order to participate in preparedness grant monies. The deadline for adoption is September 30, 2005. It consists of completion of an Independent Study Course #700 to be completed by Public Works, EMS, Fire, and Police personnel. This course can be taken either by computer or WITC will teach the class for a fee, or the EM Director can present the class for municipal personnel. Colvard handed out additional information identifying the five components of NIMS. He also explained in detail the elements of the NIMS. If any community or agency has any questions or concerns about NIMS, they can contact him. Tour Backup Communications and EOC Facilities Chairman Mehls provided a tour of the facility identifying the EOC and its equipment and the Backup Communications Center and its equipment, which could be used by the Village in the event of a disaster or major emergency situation. Swetlik provided a tour of the Emergency Communications back -up center as well as the Communications Van. Recommendation was made by the Village that the County put together individual boxes of equipment that could be used by a municipality in the event of a disaster. This idea was presented to help identify what costs municipalities would be liable for it they used the EOC. Also, the equipment: would be comparable with the equipment used by the County. 6:00 p.m. The Village of Baldwin personnel had to leave the combined meeting and re- adjourn at their Village Hall to continue their meeting. The Committee continued its meeting. Power Failure Damage There was a power failure in February, which resulted in an interruption of power to the Communications Center. This failure ruined two 30 -button key set phones in Communications and damaged the UPS System. This incident has been turned into the County's insurance company at the recommendation of Risk Management, and they are waiting for their reply. Communication's damages were approximately $7,100 and Computer Service's damages for the UPS was approximately $730. The majority of the costs are hoped to be covered by the insurance company. Emergency Service Agency Representative's Concerns and Issues A. Sheriff s Department — None at this time B. Municipal Law Enforcement — None at this time C. EMS — None at this time D. Fire Services — Not in Attendance Emergency Management Director's Report The Office of Justice Assistance is auditing the 2003 Equipment Grant documentation and actual purchases on April 20th and 21st. So far, the State team has complimented the Emergency Management Dept. for its accountability of the equipment. Colvard attended and completed a Hazardous Material Technician Level course at CVTC in Eau Claire. Pierce County requested that Colvard be an evaluator for their Full -Scale School Exercise in Spring Valley, on April 30th. Emergency Management is hosting a three -day Critical Incident Management Class, that is 100% funded by the state. This course was requested by a few law enforcement departments. There are 28 participants in the class. There will be a Public Health Mass Immunization Training Session at St. Croix Central High School on June 23rd. Mehls explained the concept of mass immunization and the problems associated with it. Eight to ten people from New Richmond are going to participate in the training. Emergency Communications Director's Report: The Cellular E911 Grant application has been submitted. The amount requested is in the range of $437,000. An answer is expected by the end of June, 2005. The Interoperability Grant is being managed by Technical head Telecommunicator Steve Bahneman. Steve has sent out surveys to 38 individual Police, EMS, and Fire personnel that serve St. Croix County. To this date, 17 surveys have been returned. Bahneman has compiled the information on the surveys and forwarded it to Ellert and Associates (the consulting firm awarded the contract to coordinate the interoperability study) who will assess the needs of all the counties involved. Bahneman will also be attending the upcoming Regional Meeting in Black River Falls. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Adjournment: The meeting was adjourned at 7:10 p.m. Respectfully submitted, Jack Colvard, Emergency Management Director Pam Engen, Administrative Secretary I i