HomeMy WebLinkAboutPersonnel 05-06-05 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: C. W. Malick, St. Croix County Board Chairman
FROM: Daryl Standafer, Personnel Committee Chairman
COMMITTEE TITLE: PERSONNEL
DATE: May 6, 2005
TIME: 8:30 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF THE AGENDA
ACTION ON PREVIOUS MINUTES from April 1, 2005
DATE OF NEXT MEETING: June 3, 2005
UNFINISHED BUSINESS:
Update on Springsted job description plan including departmental titling
Update on Financial planning services for employees
Hiring authority clarification in Law Enforcement
Closed session per WI Stat. 19.85 (1) c for the purpose of determining bargaining
strategy for AFSCME contract negotiations. Reconvene into open session to complete
other agenda items.
NEW BUSINESS:
New Hires report
Family and Children's Services Coordinator /job description and compensation review
COOP -COG plan authorization
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN
THIS ORDER.
SUBMITTED BY: Debra Kathan, Personnel Director
DATE: April 28, 2005
COPIES TO: County Board Office, County Clerk, News Media, Notice Board,
Committee Members
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PERSONNEL COMMITTEE MEETING
Official
Date: May 6, 2005 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 8:33 a.m. by Chairman
Daryl Standafer. Members present: Standafer, Esther Wentz, and Cindy Leonard.
Members absent: Lori Bernard, Dick King. Also present: Debra Kathan and Fred
Johnson.
Moved (Wentz, Leonard) and approved to adopt the agenda as presented. Moved
(Wentz, Leonard) and approved to accept the minutes from the April 1, 2005 meeting.
The next regularly scheduled meeting was set for June 3, 2005.
The Committee reviewed a recommendation from the Health and Human Services
Board to revise the Social Work Supervisor position in Family and Children's Services,
currently filled by Kathy Dunlap, to a Coordinator position, pay grade 10. HHS Director
Fred Johnson indicated that the Coordinator position would serve the same functions as
other unit coordinators in the HHS operation: Mental Health/AODA, Long Term
Support, and Public Health. Johnson looks to the coordinator -level positions to provide
greater and more expansive management services and does not foresee the need for a
deputy position in the near future. Moved (Wentz, Leonard) and approved unanimously
to establish the Family and Children's Services Coordinator position and job description
at a pay grade 10, to be effective immediately.
Kathan indicated that she had been in contact with the Springsted Group
regarding the job description re -writes and anticipates that they will soon start the point
evaluations for the positions. There are 267 active job titles and descriptions at present
time. Discussion regarding consolidating like jobs to reduce the number of descriptions.
No action taken.
At the PC meeting the financial firm of Waddell and Reed presented
information regarding their services to employees in need of long -range financial
planning. It was noted that this firm was endorsed by the WI Counties Association and
the National Association of Counties. The County received notice this morning that there
are questions regarding continuation of the endorsement relationship between NACo and
Waddell and Reed. The Personnel Committee deferred any program implementation
action until NACo releases information regarding their endorsement.
The Committee reviewed a written opinion regarding the hiring procedure for the
Chief Deputy in the Sheriff's Department. Timmerman concluded that County Board
Resolution 39 (83) was valid in its abolishment of the undersheriff and placement of
powers and duties in the position of Chief Deputy. The hiring process stands as executed
in February. 2005.
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In light of the job description process with Springsted, there was discussing
regarding the updating of department and job titles to reflect a more modern classification
for selected positions. Specifically, this would include the changing of department titles
and affected job titles as follows: Maintenance Department to Building Services,
Computer Services to Information Technology, and Personnel Department to Human
Resources. Moved (Wentz, Leonard) and unanimously approved to change the
Personnel- related titles to Human Resources. The Committee instructed Kathan to send a
letter to the Finance Committee asking for their concurrence on the other two title areas,
since that is the supervising committee.
Kathan reviewed the department's COOP /COG (continuity of operations and
continuity of government) plan which highlights policy and procedures to be followed in
time of crisis,'particularly addressing the scenario of records being destroyed at the
Government Center and the need to re- establish the personnel process within a short
period of time. The COOP /COG plan is updated on a bi- annual basis. The Committee
approved the plan by consensus and it will be submitted to Emergency Management.
Kathan noted that Kristen Ziliak was hired as the new Risk Manager for the
County. She will start her duties on May 26.
Motion (Leonard, Wentz) to go into closed session per WI Stat. 19.85 (1) c for the
purpose of reviewing bargaining strategy for union negotiations. Roll call vote: all aye;
moved into closed session at 9:50 a.m. Moved (Wentz, Leonard) and approved to come
out of closed session at 10:25 a.m.
Standafer adjourned the meeting at 10:25 a.m.
Respectfully submitted,
Esther Wentz
Secretary