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HomeMy WebLinkAboutPersonnel 08-05-05 " a ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Personnel Committee Chairman COMMITTEE TITLE: PERSONNEL DATE: August 5, 2005 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from July 1, 2005 DATE OF NEXT MEETING: September 2, 2005 UNFINISHED BUSINESS: Termination and Last Day Worked Policy Update on Springsted job description plan Closed session per WI Stat. 19.85 (1) c for the purpose of determining bargaining strategy for AFSCME contract negotiations. Reconvene into open session to complete other agenda items. NEW BUSINESS: New and Updated Position Requests for 2006 budget 9:00 Dept. on Aging Benefit Specialist 9:20 HHS/Public Health Public Health Nurse (part-time to full -time) 9:40 Drug Court Drug Court Coordinator (Bd. Chairman), Chemical Dependency Counselor (HHS/MH -AODA) 10:15 Sheriff Corporals, Law Enforcement Clerk 10:40 D. A. Restitution Specialist, Office Aide 11:00 Planning and Zoning Intern 11:15 Human Resources Classification/Compensation Specialist, HR Specialist (part-time to full -time) Temporary Help Requests for 2006 budget 2006 Wage and Benefit rate proposals 2006 Human Resources Department Budget ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING Reclassification Requests Handbook policy regarding job descriptions ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: August 1, 2005 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members /// n cl v PERSONNEL COMMITTEE MEETING Official Date: August 5, 2005 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Daryl Standafer. Members present: Standafer, Esther Wentz, Dick King, and Lori Bernard. Excused absence: Cindy Leonard. Also present: Debra Kathan, HR Director and Buck Malick, County Board Chairman. Moved (Wentz, King) and approved to adopt the agenda as presented. Moved (Bernard, Wentz) and approved to accept the minutes from the July 1, 2005 meeting. The next regularly scheduled meeting was set for September 2, 2005. The Personnel Committee reviewed the termination policy revisions reflecting their desire to require employees to remain on the job through their date of termination with the county. Moved (Bernard, Wentz) and approved to accept the changes to the County's termination policy as reflected in the updated Personnel Handbook, Article 11, Separation from Employment Vote: unanimous. Kathan updated the Committee on the review of the Springsted job descriptions and indicated that significant work needed to be completed on the point assessments of the positions. A review of the descriptions will be available at the next committee meeting. In anticipation of cost modeling for the 2006 budget plan, the Committee reviewed the costing model prepared by the HR Director. Moved (King, Wentz) and approved that for planning purposing in the building of the 2006 County budget, the Personnel Committee recommends that two percent (2 %) be used for anticipated wage increases. Vote: unanimous. Kjersti Duncan, Director of the Department on Aging, appeared before the Committee on behalf of her request for a Benefit Specialist position that would be a county employee in 2006. In prior years, the position served the population of the County, but was not an employee; rather a grant- funded contract service. Anticipated additional money needed in 2006 for making the switch to a county employee -- $6,596. Wendy Kramer, Lead PHN and Fred Johnson, HHS Director appeared before the Committee requesting that a permanent half -time Public Health Nurse be increased to full -time. They cited increased needs in the areas of communicable disease investigation and control, increased birth numbers, and homeland security preparedness efforts. Anticipated cost to the County for the position request -- $35,650. Appearing before the Committee to discuss the Drug Court proposal were Fred Johnson; Ron Kiesler, MH/AODA Coordinator, and Buck Malick. The concept of a Coordinator to organize and manage a Drug Court has been withdrawn for consideration at this time, however, a new model for the drug program is under consideration. The request to the Personnel Committee is to hold open the Chemical Dependency Counselor request for 2006. It is thought that a contracted "tracker" service would be used for on- going monitoring of participants in the program. A new position of Chemical Dependency Counselor would provide on -going services to program participants and supplemental time in j ail counseling services. The Drug Court concept will be reviewed and refined over the next three years with the goal of formalizing the program once a fourth judge is seated in the County. Sheriff Dennis Hillstead appeared before the Committee on behalf of three position requests from his department. The Sheriff noted that :his 2005 budget contains $50,000 for the purchase of nursing services in the jail. He would like to replace the contract nurse with a regular county nurse employee. The contracted services over the last three years have not proved satisfactory. The request to establish the position as a full -time county employee would be at a cost (in excess of the already budgeted service cost) of $24,680. The Sheriff requests that the 3 /4 -time temporary Office Aide be increased to a permanent full -time Law Enforcement Clerk. This position has existed in temporary, part-time form for more than three years. Furthermore, he is requesting that the position be established as permanent in September rather than 01 -01 -2006 as the department is experiencing a serious clerical support staff shortage. Citing an effort to increase supervision and develop leadership within the ranks, the Sheriff requests that five patrol corporals and five jail corporals be placed in the operation as unionized "lead workers" on the various shifts. Ann Gustafson, Victim/Witness Coordinator and Cathy Halverson, Office Manager appeared before the Committee on behalf of position requests in the District Attorney's Office. A half -time temporary help position is requested to assist with the Restitution Program in the Victim/Witness operation. State money is not available for the position, however it is hoped that a state reimbursement program will be in place for partial matching money in 2007. Restitution issues are currently handled by the existing three staff members or an intern or volunteer. The half -time Restitution Specialist would come at a cost of $19,719. The D. A.'s Office requested a new temporary position, Office Aide, to be used for up to 400 hours per year to fill in during staff absences and periods of heavy workload. Human Resources presented two positions for consideration: an increase from part-time to full time for the HR Specialist, and a Classification/Compensation Specialist first approved by the Finance Committee and discussed in a joint meeting with Finance and Personnel Committees as a progression to the Springsted Organizational Study. The Committee reviewed all the position requests presented to them in written and oral form. Standafer directed that the committee members consider these staff requests to determine if they had sufficient merit to be included in the budget planning process. He noted that financial viability was to be determined by the Finance Committee, however issues of cost could not be ignored by the Personnel Committee in light of the tight budget year that was being predicted for 2006. Moved (King, Wentz) and approved to recommend for inclusion in the 2006 budget the position of Benefit Specialist with the Department on Aging. Vote: unanimous. Moved (Wentz, King) and approved to recommend for inclusion in the 2006 budget the increase in hours from part-time to full -time for the position of Public Health Nurse with the Department of Health and Human Services. Vote: 3 -1, Bernard in the negative. Moved (Bernard, Wentz) and approved to recommend for inclusion in the 2006 budget that a "placeholder" position of Chemical Dependency Counselor be approved pending revisions to the job description at the next meeting which would more specifically address the focus of duties and responsibilities. Vote: unanimous. Bernard was excused from the meeting. Standafer moved to recommend the increase of hours from part-time to full -time for the HR Specialist position in the Human Resources Department. No second was presented; no motion on the floor. Moved (Wentz, Standafer) and approved to recommend for inclusion in the 2006 budget the position of Classification/Compensation Specialist with a one -year review by the Personnel Committee at budget time in 2006 to determine whether or not it would continue after the first year. Vote: 2 -1, King in the negative. Moved (Wentz, King) and approved to recommend for :inclusion in the 2006 budget the temporary help requests as noted hereafter. Vote: unanimous. *Auxilliary Deputies - -16 positions, Sheriffs Dept *Erosion Control Inspector- - 1 position, L/W conservation *Watershed Technician- - 1 position, L/W conservation *Park Worker (Technician)- - 17 positions, County Parks *Scanning Aperture Card Technician - -1 position, RoD *Data Entry - -1 position, RoD *Office Aide - -1 position, RoD *RAM Worker - -2 positions, SClndustries *OC Vehicle Driver - -3 positions, SClndustries *OC Job Coach - -2 positions, SClndustries *OC Day Program Aide - -2 positions, SClndustries *OC Production Coach - -2 positions, SClndustries *Job Coach /Cleaning Spvr. -- 1 position, SClndustries *Dispatch Reserves- - 2 positions, Emer. Comm. *Custodian (weekends- Jail) -- 1 position, Bldg. Services "Groundskeeper - -1 position Bldg. Services - -NR *Office Aide - -6 positions Treasurer's Office, tax time *Summer Highway Workers- - 15 positions, Highway Dept. *Law Intern - -1 position, D.A. *Office Aide - -1 position, D. A. *Administrative Secretary- - 2 positions, P and Z Dept. *Real Property Lister Asst -- 1 position, P and Z Department *Planning and Zoning Intern - -1 position, P and Z Department Moved (Wentz, King) and approved to recommend for inclusion in the 2006 budget the temporary half -time position of Restitution Specialist in the Victim/Witness program. Vote: 2 -1, Standafer in the negative. Bernard "rejoined" the meeting via speaker phone. Discussion regarding the upgrading of five correction officer positions and five patrol deputy positions to corporal - status. No action taken. Moved (King, Bernard) and approved to upgrade the temporary, part-time office aide position in the Sheriff's Department to permanent full -time with the stipulation that the position begin as soon as approved by the County Board (assuming a September meeting date). Vote: unanimous. This item will be placed on the September County Board agenda for action by the members. Moved (Bernard, Wentz) and approved to recommend for inclusion in the 2006 budget the establishment of a full -time jail nurse and thereby eliminate the contracted nursing services previously provided to the jail. Vote: unanimous. The Committee reviewed the operational budget prepared by the HR Director for 2006. Increases in the budget occurred in the publications area and for additional meal costs associated with the Employee Picnics and Appreciation Banquet. HR Director noted that an additional $548 would be added to the budget for the replacement costs of two office printers. Moved (King, Wentz) and approved to accept the Human Resources budget for 2006 at a projected cost of $40,043. Standafer adjourned the meeting at 1:10 p.m. Respectfully submitted, Esther Wentz Secretary