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HomeMy WebLinkAboutPersonnel 09-02-05 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING Revised 2 TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Personnel Committee Chairman COMMITTEE TITLE: PERSONNEL DATE: September 2, 2005 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from August 5, 2005 DATE OF NEXT MEETING: October 7, 2005 (tentative contract openings 09/27) UNFINISHED BUSINESS: Review of Jail Nurse request from Sheriff's Department Review of AODA Counselor role in "drug court" concept Closed session per WI Stat. 19.85 (1) c for the purpose of determining bargaining strategy for AFSCME contract negotiations. Reconvene into open session to complete other agenda items. Classification/Compensation Specialist review NEW BUSINESS: Health Insurance update on trends and Medicare D program - -Sara Hames 2006 Human Resources Department Budget update Reclassification and Updated Job Description requests and reviews Springsted Classification/Compensation Update Disposition of Sick Leave accumulation for County /State Extension Employee ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: August 25, 2005; August 29, 2005; August 30, 2005 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members MINUTES PERSONNEL i SEPTEMBER 2, 2oo5 The Personnel Committee meeting was called to order at 8:3o a.m. by Chairman Daryl Standafer. Members present: Standafer, Esther Wentz, Dick King, Cindy Leonard, and Lori Bernard. Also present: Debra Kathan, HR Director; Chuck Whiting, Administrative Coordinator; and Sara Hames, insurance consultant with Frank Haack and Associates. Moved (Wentz, Bernard) and approved to adopt the agenda as presented. Moved (King, Wentz) and approved to accept the minutes from the August 5, 2005 meeting. The next regularly scheduled meeting was set for October 7, 2005. A tentative meeting has been set with the AFSCME Unions for exchange of initial contract proposals, as of September 27, 2005. Sara Hames reviewed the health insurance bids for 2006 and it appears that the County will continue with the same company and re- insurer as last year. Final cost projections need to be completed before a premium rate is determined. Health insurance costing trends have been in the teen percentages for the year. Hames noted that plan design changes that could impact bottom - line costs included the elimination of specialized surgeries such as gastric bypass, placing a surcharge on smokers, providing wellness incentives, and using a three- tiered drug plan with the brand name, non - preferred formulary drugs having a significantly greater patient contribution. The new Medicare D plan provides some options for payment subsidies, however the retiree plan as offered by the County will need to be reviewed to determine the best situation for the County. Hames will review these subsidy and related care options including a regular care plan and a non - pharmaceutical care plan. Sheriff Hillstead appeared on behalf of his department request for two new positions to start in October of 2005 rather than January of 20o6. The Sheriff has money in the 2005 budget to cover the costs of a jail nurse, however the position is currently vacant. His request is to change the contracted service into a full -time county- employee slot. Hudson Clinic which provides on- going medical care services has volunteered to assist in the selection process and provide medical supervision of the position. The cost of the position for 2006 would be $72,060 of which $22,060 would be new money from the County Levy. Moved (Bernard, Wentz) and approved to recommend to the County Board that the new position of Jail Nurse be established in the County, effective on or near October 1, 2005. Motion passed unanimously. It was noted that in actions from the previous meeting, the new Law Enforcement Clerk position. was recommended for an October 1 start date also. The Sheriff and Ron Kiesler, Mental Health /AODA Coordinator, provided an update to the drug court concept. Since much of the development of the program will be in the future, the recommendation from the study team is to put a full -time Chemical Dependency Counselor into service to the Jail effective January 1, 2oo6. Kiesler noted that the primary treatment would mimic outpatient clinic treatments with a combination of group and individual therapy. He projected that 192 inmates could be served during a one -year period of time. Moved (Wentz, King) and approved to recommend to the County Board that a new, full -time Chemical Dependency Counselor position be established as of January 1, 2006) with the stipulation that the position be sunsetted after two years unless a position /program evaluation finds that the position is fiscally responsible and meeting the needs of the program. Motion. passed unanimously. Annualized cost of the position would be $58,171 with funding coming from the County levy. A presentation to the County Board regarding the new position request for the Class /Compensati Specialist in the Huma Res ource s D was requested for one of the upcoming meetings. Whiting noted that he would use his power -point presentation which previously was viewed by the Personnel Committee. Discussion on whether it should be at the September or October County Board meeting. There were indications that the October session might be more appropriate because of other new and upgraded position requests going before the Board at that time. However, the Finance Committee would be consulted before a final date is determined. Kathan presented the updated Human Resources budget to the Personnel Committee which included the costs for office operations as approved at the last meeting, plus the addition of temporary help money for clerical support services in the department. Moved (Wentz, King) and approved to accept the proposed 2006 Human Resources budget. Motion passed unanimously. Kathan noted that the re- writing of the County's job descriptions by the Springsted Group is completed and, after one more consultation with their staff, it would be available for general distribution. Included in the final documentation from Springsted were the updated job descriptions submitted to the Personnel Committee as part of the budget process or preparation for bargaining. Moved (Bernard, Leonard) and approved to adopt the new position descriptions as documented by the Springsted Group. Motion passed unanimously. Kathan noted that once the documents have been properly reviewed and formatted, she plans to place them on the Intranet. The Committee reviewed a request from an Extension Agent regarding the payment of accumulated sick leave. A document from 1987 permitted the recording of unused sick leave at the time the employee moved from county benefits to state benefits.. The "stored" sick leave was to be used if the Agent were to deplete the state - allowed accumulation. The contingency was not used and now the Agent requested consideration of an alternative use for the stored time. The Committee discussed the request, but chose to take no action. Motion (Bernard, Wentz) to go into closed session per WI Stat. 19.85 (1) c for the purpose of determining bargaining strategy for AFSCME contract negotiations. Roll call vote: all aye; moved into closed session at 11:43 a.m. Moved (Bernard, Leonard) and approved to come out of closed session at 12:20. Standafer adjourned the meeting at 12:20 P.M. Respectfully submitted, Esther Wentz Secretary