HomeMy WebLinkAboutPersonnel 12-16-05 Y REVISED
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING AND AGENDA
TO: C. W. Malick, St. Croix County Board Chairman
FROM: Daryl Standafer, Personnel Committee Chairman
COMMITTEE TITLE: PERSONNEL
DATE: December 16, 2005
TIME: 8:30 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF THE AGENDA
ACTION ON PREVIOUS MINUTES from November 8, 2005
DATE OF NEXT MEETING January 6, 2006
UNFINISHED BUSINESS:
Closed session per WI Stat. 19.85 (1) e for the purpose of reviewing labor negotiations
issues. Reconvene into open session to complete agenda items.
Reclassification/Job Description Review Language
NEW BUSINESS:
Flexible scheduling for hours of work
* *Review of Springsted System - Meeting with Department ]Pleads (County Board
Room) — 9:00 a.m.
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN
THIS ORDER.
SUBMITTED BY: Debra Kathan, Personnel Director
DATE: November 25, 2005
COPIES TO: County Board Office, County Clerk, News Media, Notice Board,
Committee Members
* *ADDITIONS /CHANGES /CORRECTIONS
1215/05
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PERSONNEL COMMITTEE MEETING
Official
Date: December 16, 2005 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman
Daryl Standafer. Members present: Standafer, Esther Wentz, Dick King, Cindy Leonard,
and Lori Bernard. Also present: Buck Malick, Board Chairman and Debra Kathan, HR
Director.
Moved (Wentz, King) and approved to adopt the agenda as presented. Moved
(King, Wentz) and approved to accept the minutes from the November 8, 2005 meeting.
The next regularly scheduled meeting of the Personnel Committee will be at 8:30
a.m. on January 6, 2006. The next scheduled meeting for mediation purposes was set for
9:30 a.m., January 19 at the Government Center in Hudson. A mediator will meet with
the County and representatives of the four AFSCME unions.
The Committee reviewed classification/compensation issues regarding the work
of the Springsted Group. At 9:00, the Committee met with Department Heads and staff
supervisors to review the job description - related issues and determine how to proceed
with review and implementation. Meeting with the Committee and Department Heads
were representatives from the Springsted Group —Nick Dragisich and Carolyn Holmsten.
The Springsted representatives provided information on the job description review and
pointing process. Kathan reviewed the banding process and attachment of wage rates to
the banded group.
Concerns were expressed regarding the lack of a final review for completed job
descriptions. There were concerns regarding whether or not the formatting and
streamlining of the descriptions resulted in less accurate or incomplete descriptions.
The Committee concluded its meeting with the Department Heads and returned to
its other agenda items. Meeting with the Committee at 10:45 a.m. were Carolyn
Holmsten, Nick Dragisich, and Buck Malick. The Committee discussed several aspects
of the classification/compensation system and appropriate steps to take in an
implementation process. Dragisich noted that the Springsted Group could provide a final
job description review and pointing/regression analysis plan which would include
approved changes to the job descriptions.
Moved (Bernard, Wentz) and approved unanimously that l.) the department heads
and staff supervisors review the job descriptions on the Intranet and submit any revisions
to the HR Director by January 5, 2005; 2.) Human Resources, Springsted
representatives, and Department Heads meet together during the week of January 22 to
review job changes and any point changes; 3.) a Liaison Group of department heads, as
assigned by the Personnel Committee, will meet with HR and Springsted to review the
completed process and the manner in which points were assigned, and 4.) the selection
of the Personnel Committee for group members include: Fred Johnson, Katy Kapaun,
Rich Loney, Greg Timmerman, and Dave Fodroczi. Esther Wentz will represent the
Personnel Committee.
Moved (Wentz, Bernard) and approved unanimously to authorize up to $10,000
for the purchase of Springsted services for job description and pointing services and
production of a scattergram and regression analysis for compensation purposes.
Malick asked that consideration be given to implementing an across - the -board
increase for non -union employees on January 1, 2006, with any additional compensation
to follow at the conclusion of the Springsted Study. Discussion regarding the effects of a
grid- increase on positions that may be paid at a rate higher than the final grid would
suggest. Discussion regarding the budgetary limitations on compensation for 2006. This
item will be placed on the January agenda.
Chuck Whiting arrived at the meeting after the Department Head meeting at 11:40
a.m. Leonard left the PC meeting at 11:30 a.m., Whiting at noon, King at 12:15 p.m.
The Committee reviewed the issue of flexible scheduling that would permit
working hours outside of the official county hours of 8 a.m. to 5 p.m. Katy Kapaun
appeared on behalf of her departmental request to permit three employees to use flexible
scheduling for four ten -hour days. She indicated that the department would provide
greater telephone access as an extension of their customer service and permit "protected
time" for her employees to work without client interruption. She would expect that
participating employees would schedule personal business (appointments, etc.) on days
off. Kapaun is requesting that the plan be implemented on a trial basis and assured the
committee that it is cost neutral. The Committee indicated that these requests would be
considered at the County's best interest and not the desire of the employee. Moved
(Wentz, Bernard) and approved to permit the Child Support Office to proceed on a trial
basis with a plan to implement a 4 X 10 workweek for three staff members. Passed
unanimously.
The Human Resources Department is directed to request information from any
departments that are currently using a flexible schedule for one or more of its employees,
as, per County policy, they must be reviewed and approved by their supervising
committee and the Personnel Committee.
Standafer adjourned the meeting at 12:32 p.m.
Respectfully submitted,
Esther Wentz, Secretary