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HomeMy WebLinkAboutPersonnel 07-01-05 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Personnel Committee Chairman COMMITTEE TITLE: PERSONNEL DATE: July 1, 2005 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from June 3, 2005 DATE OF NEXT MEETING: August 5, 2005 UNFINISHED BUSINESS: Update on Springsted job description plan -10 a.m. Closed session per WI Stat. 19.85 (1) c for the purpose of determining bargaining strategy for AFSCME contract negotiations. Reconvene into open session to complete other agenda items. Termination and Last Day Worked Policy, Top -Level Recruitment Policy revision NEW BUSINESS: Joint Meeting with Finance Committee - -8:30 a.m. - -to review new position request; reconvene as Personnel Committee to complete agenda items New and Updated Position Requests for 2006 budget Drug Court Coordinator concept —Buck Malick Temporary Help Requests for 2006 budget Updated job descriptions for GGSS positions ANNOUNCEMENTS AND CORRESPONDENCE Request from AFSCME to re -open contracts for 2006 bargain POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: June 23, 2005; June 27, 2005 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members i PERSONNEL COMMITTEE MEETING Official Date: July 1, 2005 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Daryl Standafer. Members present: Standafer, Esther Wentz, Dick King, Lori Bernard, and Cindy Leonard. Moved (Wentz, King) and approved to adopt the agenda as presented. Moved (King, Wentz) and approved to accept the minutes from the June 3, 2005 meeting. The next regularly scheduled meeting was set; for August 5, 2005. Since a portion of the Committee meeting was in joint session with the Finance Committee, Chairman Ralph Swenson called the meeting to order at 8:32 a.m. All members were present. Moved (Krueger, Wentz) and approved to adopt the agenda as presented. Present for the Finance Committee were Swenson, Buck Malick, Esther Wentz, Stan Krueger, and Daryl Standafer. Also present: Chuck Whiting, Cindy Campbell, Greg Timmerman, and Debra Kathan. Arriving at 9:30, Fred Johnson; arriving at 9:55, Carolyn Holmsten from the Springsted Group. Whiting showed a PowerPoint presentation regarding his request for a Classification- Compensation Specialist assigned to work primarily with the job description- related activities of the Springsted project. The individual would be assigned to the Human Resources department and provide for on -going job description review and updating, and focus on appropriate compensation levels for the positions using various market selections. Krueger questioned the possibility of moving toward a merit -based compensation format. The committees indicated an interest in moving toward a more comprehensive performance evaluation system emphasizing annual employee participation as directed by each department head or supervisor. Whiting noted that this position would be responsible for assuring credibility in each job description and the HR Department would have authority to make job changes based upon the need for credibility and consistency within the position program. Moved ( Malick, Bernard) and approved to present to the County Board with a positive recommendation the job description for the Classification- Compensation Specialist including its cost and the associated expectations of the first and second years of the new position and a justification for the rationale of the position, and a description of any small changes within the current policies and procedures handbook which need to be made to implement this process. Krueger voted in the negative. Kathan is to prepare a draft recommendation of the process for the Personnel and Finance Committees to review at their next meetings, prior to the County Board meeting in August. Swenson adjourned the Finance Committee meeting at 10:20 a.m. Standafer recessed the Personnel Committee at 10:20 a.m. for a 15 minute break, reconvened at 10:35 a.m. Finance Committee members were welcome to stay for the presentation by the Springsted Group regarding the job description portion of their Organizational Study for the County. Carolyn Holmsten from the Springsted Group indicated that job descriptions had been reviewed and initial pointing was completed on the working document. Springsted continues to refine the information for final presentation to the County. The HR Department will be providing information and direction to complete the pointing process. Fred Johnson, Sheriff Hillstead, and Buck Malick appeared on behalf of the Drug Court Coordinator concept. This is a proposal for set -up a drug court for the "lesser of the violators" of drug use and possession laws using a corrective and educational approach to decrease recidivism. Hillstead noted that some up -front costs might be incurred as offenders spend more jail time (rather than posting bail) in an attempt to "dry out" before starting in a program of counseling and supervision. However, the decreased recidivism should decrease jail time overall. Johnson indicated that other drug courts throughout the nation rely on a drug court coordinator to manage the program and usually require an additional AODA Counselor assigned solely to these clients. Malick noted that the three County Judges were positive toward the drug court concept. The request before the Committee was to give consideration to the positions necessary to accomplish a drug court program in the County, with more specific information provided as the study team readies a formal proposal to be part of the budget process for 2006. Malick indicated that the program would not be open to those who make or deal drugs, or those who are flagged as being "heavy users ". The task force will review other programs, particularly La Crosse County, to determine the needs of the plan that would transfer over to the St. Croix County plan. Moved (Wentz, Bernard) and approved to include for consideration in the 2006 budget the new positions of AODA Counselor and Drug Court Coordinator. Passed unanimously. Kathan read a letter from Steve Hartmann on behalf of the four AFSCME unions in the County to begin negotiations on the 2006 labor contracts. She was directed to respond to Hartmann that the Committee is interested in opening negotiations in the fall and request that Hartmann would forward some possible meeting dates for consideration at their August meeting. The final car rental policy was distributed to the Committee members. It will be implemented when the paperwork is concluded and contract signed between Administration and the Enterprise Car Rental Company. Discussion regarding the need to determine a final work day for those leaving County employment. Kathan presented information gathered from WI counties regarding the definition of the last working day for termination purposes. The Committee was interested in expanding the current policy to include limiting leave time during the last few weeks of employment. A policy review will be included in next month's agenda. Moved (Bernard, Leonard) and approved to accept a policy revision which includes input from the Committee Chairman regarding selection of advertisement and announcement venues when recruiting for a department head level or top supervisory position. Passed unanimously. Distributed to all Committee members were copies of the 2006 budget requests for new, upgraded, and temporary positions and non -union reclassification reviews. The Committee indicated that they would review all of the materials and make decisions at the next committee meeting. No action was taken on requests for updated job descriptions for GGSS positions. After much discussion, it was determined that the next meeting date would not change from the original schedule: August 5. Standafer adjourned the meeting at 12:32 p.m. Respectfully submitted, Esther Wentz Secretary