HomeMy WebLinkAboutResolution 2022 (51) Resolution No. 51 (2022)
T. RO � �, ° -.LINTY RESOLUTION AMENDING PERSONNEL POLICIES AND PROCEDURES
G �rx HANDBOOK
COVER MEMO
TO: County Board of Supervisors
FROM: Ken Witt, County Administrator
DATE: December 6, 2022
AGENDA ITEM: Resolution Amending Personnel Policies and Procedures Handbook
BACKGROUND INFORMATION
Salary Administration Policy Proposed Changes
3.16.3 Definitions
Updated and separated Promotion definition into two different types:
Promotion (Open Requisition): When a current employee applies for an open
requisition and is hired into a position that receives a higher pay range than their
existing position.
Promotion (Career Progression): When an employee has met the minimum
requirements to promote from one position to another as part of a career progression
path. These requirements frequently include: length of service in a position, earning
credentials/certifications, gaining additional skill sets, and/or earning a required degree.
A career progression promotion does not involve an open requisition.
3.16.7 - Pay Rate Adjustments:
Updated Annual Step Increases section to better align with and provide additional detail to
current practices.
The following actions shall affect the pay status of an employee:
1. Annual Step Increases. Annual step increases, if approved by the County Board, will
occur on January 1st of each year; however, step increases will not be automatic:
• Employees must have a satisfactory performance rating on their most recent
performance evaluation, with an overall rating of "fully meets expectations"
or "partially meets expectations". If an employee has an unsatisfactory
performance rating and they are placed on a performance improvement plan
(PIP), or if the employee is on a PIP for any other reason,the employee will not
receive the approved step increase until they have successfully completed the
PIP.
i. If the employee does not have a completed performance review on
file, the Human Resources department will work with the employee's
supervisorto determine the employee's eligibility for the step increase.
Employee's will not be penalized due to a performance evaluation not
being completed before the effective date of the step increase.
• Employees serving an introductory period shall not receive a step increase
unless provided in an employee's accepted offer of employment. If the County
awards a step increase while an employee is serving an introductory period,
the employee will not receive the approved step increase until they have
successfully completed the introductory period.
Updated Promotions section to differentiate between open requisitions and career
progressions and defined a new pay rate adjustment process for both.
2. Promotions (Open Requisition). When an employee is promoted into a position that
was posted as an open requisition, the hiring manager shall submit the
recommended starting salary to Human Resources for review and approval.
3. Promotions (Career Progression). When an employee has met the minimum
requirements to promote to another position as part of a career progression path,
the employee shall normally advance to the pay step in the new pay grade that
grants the employee an approximate 5% increase. In some circumstances, the
promoted individual may be placed in a higher step upon recommendation of the
Human Resources Director and the approval of the County Administrator.
4. Transfers. When an employee transfers to a new position, within the same pay
grade, the hiring manager of the vacant position shall submit the recommended
starting salary to Human Resources for review and approval.
Original Language:
3.16.7 Pay Rate Adjustments
The following actions shall affect the pay status of an employee:
1. Step Increases. Step increases will occur at the start of the first pay period each January,
however, step increases will not be automatic:
a. Unless provided in an employee's accepted offer of employment, employees
shall not receive a step increase during an introductory period. If the County
awards a step increase while an employee is serving an introductory period, the
employee will receive the step increase upon successful completion of the
introductory period.
b. Employees must have a performance evaluation that indicates satisfactory
performance.
c. Employees who have been placed on a performance improvement plan that
includes a time limit within which the deficiencies must be corrected, are not
eligible for the annual step increase.
Promotions and Transfers. When an employee is promoted or transferred to a new position the
hiring manager of the vacant position shall submit the recommended starting salary to Human
Resources for review and approval.
Resolution No. 51 (2022)
T. RO � �, ° ,Q,NTY RESOLUTION AMENDING PERSONNEL POLICIES AND PROCEDURES
HANDBOOK
1 WHEREAS, on September 2, 2014 St. Croix County adopted the current version of the
2 St. Croix County Personnel Policies and Procedures Handbook; and
3
4 WHEREAS, the handbook was further amended in 2015-2022; and
5
6 WHEREAS, the Staff Advisory Committee and Department Heads have been provided
7 copies of the updated policies for review; and
8
9 WHEREAS, on November 8, 2022 the Administration Committee has reviewed the
10 amendments and recommends approval to the St. Croix County Board of Supervisors.
11
12 NOW, THEREFORE, BE IT RESOLVED by the St. Croix County Board of
13 Supervisors that the St. Croix County Personnel Policies and Procedures Handbook is hereby
14 amended as follows:
15
16 Amend Section 3.16 Salary Administration
Le—gal—Fiscal—Administrative Approvals:
Legal Note:
Fiscal Impact: Policy change has no direct fiscal impact.
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Heat er . mos,Corporation Counsel 10/27/2622
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L n on, Finance Dir or 0/26/2022
KcAw, m Nfydmin r r ' 10/27/2022
11/08/22 Administration Committee RECOMMENDED
RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Paul Berning, Supervisor
SECONDER: Scott Counter, Vice-Chair
AYES: Bob Long, Carah Koch, Paul Berning, Scott Counter
EXCUSED: Bob Feidler
Vote Confirmation.
Carah Koc Administration, pair 11/9/2022
St. Croix County Board of Supervisors Action;
Roll Call -Vote Requirement—Majority of Supervisors Present
......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ..................
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jerry VanSomeren, Supervisor
SECONDER: Scott Counter, Supervisor
AYES: Lind, Anderson, Long, Leaf, Adams, Berning, Ottino, Feidler, Ostness, Counter,
Hansen, Sherley, Tellijohn, Carlson, Barcalow, Swanepoel, VanSomeren,
Ramberg
EXCUSED: Carah Koch
This Resolution was Adopted by the St. Croix County Board of Supervisors on December 6, 2022
Christine Hines, County Clerk