HomeMy WebLinkAboutEmergency Management 04-13-11 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT COMMITTEE
APRIL 13, 2011 - 8:00 A.M.
(or following the Public Protection Committee meeting)
ST. CROIX COUNTY GOVERNMENT CENTER
COMMUNITY ROOM
1101 CARMICHAEL ROAD, HUDSON, WISCONSIN
Call to Order
Roll Call
Adoption of Agenda
Date of Next Meeting — May 11, 2011
Old and New Business
Approval of Minutes of Previous Meeting — March 9, 2011
1. Emergency Management Report
a. Review bills
b. Review and approval consideration of CDBG applications
c. Disposal considerations for Hudson shelter cots, pillows and sheets
d. Volunteer /short-term contract considerations for office responsibilities
2. Emergency Communications Report
a. Review bills
b. Merging 9 -1 -1 wireline and wireless trunks for 3 -month trial period
c. Conversion to SIP based trunks for Government Center Phone System
d. Resolution approving St. Croix County's Tactical Interoperable Communications
Plan (TICP)
Adj ourn
NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present
at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for
the purpose of obtaining information relating to subjects listed above for use at future County
Board meetings.
(Items may be taken in different order)
* Additions /Changes /Corrections
Submitted by: Roger Larson, Chair — April 1, 2011
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a
County Board meeting.
4/1/2011 2:22 PM
ST. CROIX COUNTY EMERGENCY MANAGEMENT COMMITTEE MEETING
April 13, 2011
Official Minutes
MEMBERS PRESENT: Roger Larson, Steve Hermsen, James Stauffer, Karen Meyer, Fred Horne,
Joe Hurtgen and Robert Shearer. ABSENT/EXCUSED: None
STAFF PRESENT: Emergency Communications Director Casey Swetlik, Assistant Director Terry
Andersen, Patrol Captain Jeff Klatt, Emergency Management Coordinator Kristen Sailer and
Recording Secretary Amy Geurkink. Corporation Counsel Greg Timmerman arrived at 9:02am.
OTHERS PRESENT: Dave Ostness and Ray Hornung. Wendy Sander and Jessica Johnson of
Cedar Corporation arrived at 8:58am.
Meeting called to order at 8:19am by Chair Larson. Motion by Stauffer, 2nd by Shearer to adopt the
agenda. Carried unanimously.
Motion by Stauffer, 2nd by Hermsen to approve the minutes of the March 9, 2011 Emergency
Management Committee meeting. Carried unanimously.
The next meeting will be held on May 11, 2011 at 8:00am (or following the 7:00am Public Protection
Committee meeting).
EMERGENCY COMMUNICATIONS REPORT:
Review of Bills March 2011 bills in the amount of $17,491.32 were presented and Swetlik clarified
various line items. Motion by Shearer, 2nd by Hermsen to approve the bills as presented. Carried
unanimously. Swetlik summarized the budget is on track.
Merging 9 -1 -1 wireline and wireless trunks for 3 -month period Swetlik presented a handout
concerning 9 -1 -1 Wireless and Wireless Trunks and explained he proposes merging the trunks because
there are not enough wireless lines. Swetlik reported AT &T is willing to try it for a three -month study.
Discussion regarding cost, the possibility of a busy signal and liability issues; Swetlik confirmed with
Corporation Counsel that it is not a liability risk. Swetlik explained if the trial fails, we revert back to
the other system at no cost to the county.
Motion by Stauffer, 2nd by Shearer to approve for Swetlik to move forward with the trial merger.
Carried unanimously.
Conversion to SIP based trunks for Government Center Phone system Swetlik presented a handout
regarding the current phone system and reported he would like to try SIP trunk -ing with voice over
internet protocol. Swetlik is proposing to implement sixteen SIP trunks in order to save on long
distance costs. Swetlik summarized the projected yearly savings in doing this is nearly $22,000.
Discussion regarding staff time involved, fax migration, end -of- contract penalty and future projects at
other county locations. Swetlik will bring more information concerning this proposal to next month's
meeting.
Emergency Communications report continued later in the meeting in order to accommodate those
present for the Emergency Management CDBG Applications agenda item.
EMERGENCY MANAGEMENT REPORT (9:04am):
Review and approval consideration of CDBG Applications: Sailer presented a handout concerning the
cost breakdown of the qualifying applicants. Discussion regarding income eligibility factors; Swetlik
reported Corporation Counsel's opinion is the county does not have the ability to consider on the basis
of income. Timmerman explained if the amount of applications had exceeded the money available then
the committee would have had to consider income but since all qualified and there are sufficient funds
available, it is not necessary. Discussion regarding the frustration of the limitations of the application
review committee; brief discussion regarding suggested improvements for the process.
Motion by Hurtgen, 2nd by Stauffer to approve the applications as presented. Carried unanimously.
Timmerman, Sander and Johnson left the meeting at 9:20am
Review of bills Swetlik presented March 2011 bills in the amount of $6,149.63 and clarified various
expenses. Motion by Horne, 2nd by Hermsen to approve the bills as presented. Carried unanimously.
Disposal considerations for Hudson shelter cots, pillows and sheets Swetlik displayed a few items and
described the limited storage space; discussion regarding various means of disposing these items.
Motion by Horne, 2nd by Shearer to donate them to a suitable charitable organization as long as it
doesn't cost the county any money. Carried unanimously.
Horne left the meeting at 9:3 lam.
Volunteer /Short-term contract considerations for office responsibilities Swetlik reported he
understands the need to coordinate volunteer efforts in the event of an emergency but having
volunteers perform tasks on a regular basis makes him nervous because he cannot hold them
accountable. Discussion regarding various tasks in which the department could utilize volunteers;
Swetlik reported volunteers need management and his staff does not have the time to supervise.
Discussion regarding internships and exploring other options for a more structured approach in
utilizing volunteers.
EMERGENCY COMMUNICATIONS REPORT (continued at 9:42am):
Resolution approving St. Croix County's Tactical Interoperable Communications Plan (TICP):
Swetlik outlined the plan and explained the resources for St. Croix County and reported this will
eventually be part of a homeland security requirement. Swetlik summarized there is no cost other than
time involved.
Motion by Shearer, 2nd by Hurtgen to approve. Discussion regarding delaying it one month for further
study. Motion by Stauffer, 2nd by Hermsen to table this item until next month's meeting. Motion to
table carried unanimously.
Meeting adjourned at 9:47am
Steve Hermsen, Secretary
Amy Geurkink, Recording Secretary
Approved May 11, 2011
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