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HomeMy WebLinkAboutTransportation Committee 04-11-11 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE April 11, 2011 - 8:30 A.M. St Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT FINANCIAL REPORT REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consider Proposal Received for Asphaltic Hot Mix Materials 2. Consider Proposals Received for Bituminous Road Oil 3. Consider Proposals Received for Culverts 4. Consider Proposal Received for Guard Rail 5. Consider Proposals Received for Milling and Crushing 6. Consider Updated CTH "B" Paving Project State Municipal Agreement (SMA) 7. Equipment Acquisition Update 8. Preliminary 2012 Budget Discussions 9. 2012 — 2013 Goals Status/Update ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — April 4, 2011 * * Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4/4/2011 1:25 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of April 11, 2011 The meeting was called to order by Chair Rebholz at 8:30 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen, Sicard and Peavey in attendance. Others present for all or parts of the meeting included Tim Ramberg, Rich Loney and Jane Bond. A motion was made and seconded (Peavey / Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Hurtgen /Schrank) to approve the minutes of the February 14, 2011 meeting as presented. Motion carried. The May meeting is scheduled for Monday, May 9, 2011 at 8:30 a.m. with Rebholz and Hurtgen reviewing bills prior to the meeting. The WCHA Spring Commissioner's and Committeemen's meeting is scheduled for Friday May 6, 2011 in Taylor County Wisconsin. Rebholz and Peavey reviewed the vouchers at 8:00 a.m. A motion was made and seconded (Rebholz/Peavey) to approve the vouchers for payment. Motion carried. Bond reviewed the December 31, 2010 Financial Report. Schrank reviewed the minutes from the February 24, 2011 and March 31, 2011 Safety Committee minutes. Consider Seminar Attendance Requests: The Committee reviewed and discussed the 2011 WCHA Road School (Summer Highway Conference) agenda that will be held in the Wisconsin Dells on June 6 -8, 2011. Consider State Project Requests: There were no state project requests to review. Ramberg reviewed the following announcements and correspondence with the Committee: • Status update on the 2010 flood reimbursements from the State. • Public information printed in local newspapers regarding mailbox placement regulations. • Invitations to Nortrax and Fabco open houses to be held later this month. • Information regarding the State repair schedule for the STH 64 and 85 Street area. • Shared communication sent to local area municipalities regarding sharing of equipment and services to help reduce costs to the taxpayers. Discussion of the numerous ways the Highway Department has endorsed the practice of intergovernmental cooperation over the years and their plan to continue to do so in the future. Consider Proposals Received for Asphaltic Hotmix Materials: Loney reviewed the hotmix proposals received. A motion was made and seconded (Shrank/Sicard) to award the 2011 hotmix proposal to Monarch Paving of Turtle Lake Wisconsin for $43.16 per ton for hotmix ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 April 11, 2011 type E -1 or E -0.3, $50.26 per ton for hotmix type E -3, picked up at their New Richmond Plant, and quality control testing for $.17 per ton. Motion carried. Consider Proposals Received for Bituminous Road Oils: Loney reviewed the proposals received for road oil. A motion was made and seconded (Peavey /Shrank) to award the 2011 seal coat oil proposal to Henry G. Meigs of Portage Wisconsin for CRS -2 oil applied at $2.069 per gallon and CRS -2L /P oil applied at $2.419 per gallon; and to award the coldmix oil proposal to Flint Hills Resources of St. Paul, MN for SC250 oil at $2.92 per gallon and SC -500 oil at $2.92 per gallon. Motion carried. Consider Proposals Received for Culvert Loney reviewed the culvert proposals received. A motion was made and seconded (Shrank/Hurtgen) to award both Johnston Fargo Culvert, St. Paul Minnesota and Lindner Culvert of Eau Claire Wisconsin as approved vendors for purchase aluminized or galvanized culvert at proposed prices. Motion carried. Consider Proposals Received for Guard Rail: Loney reviewed the 2011 guardrail proposal received. A motion was made and seconded (Sicard /Shrank) to approve purchasing guardrail and accessories at the prices proposed from Highway Construction Products, of Spring Valley Wisconsin. Motion carried. Consider Proposals Received for Milling and Crushing_ Loney reviewed the milling and crushing proposals received. A motion was made and seconded (Hurtgen /Peavey) to award the milling and crushing proposals to The Kraemer Company, Inc. of Plain Wisconsin for seven thousand five hundred dollars ($7,500.00) per mile milling, three thousand three hundred forty -six dollars ($3,346.00) per mile reclaimed, $.12 per square foot for urban mill and crush and $.11 per square foot for six (6) foot wide milling and $.11 per square foot for profile milling. Motion carried. 2012 -2013 Goal Status Update: Ramberg reviewed his list of goals for the upcoming years. Consider CTH "B" Pavinq Project State Municipal Agreement (SMA): Ramberg reviewed the agreement with the State for paving approximately 3 miles on CTH "B ". A motion was made and seconded (Peavey /Sicard) to approve the updated agreement as presented. Motion carried. Preliminary 2012 Budget Discussion: Ramberg reviewed potential changes to the 2011 and 2012 Highway Department General Transportation Aids (GTA) and other Federal and State funding sources. 2012 -2013 Goals /Status and Update: The Committee reviewed recent actions on items currently on or recently added to the Highway Department list of departmental goals. Adjo Rebholz called for adjournment at 11:43 a.m. with unanimous consent of the Committee. SECRETARY