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HomeMy WebLinkAboutPlanning & Zoning 04-12-05 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETIN TO: Clarence Malick, St. Croix County Board Chairperson FROM: Jan Zoerb, Chair COMMITTEE TITLE: Planning and Zoning DATE OF MEETING: Tuesday, April 12, 2005 TIME: 8:30 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. County Surveyor Update 2. Land Use Ordinance Applications a. Serenity Meadows, Final Plat Review b. Sunset Landings, Preliminary Plat Review c. Reconsider Motion for Glenview 1 s ` Addition Preliminary Plat Approval Extension d. Country View Ridge Preliminary, Town of Richmond 3. Planning and Zoning Business a. Bills and Invoices b. Committee and Department Name Change c. Department Annual Report d. Planning Report e. New Richmond Comprehensive Plan f. Land Information Report g. NAZCA Pilot Project h. Real Property Lister Update i. Code Administration Report j. Rezoning Schedule k. Ordinance Amendments 4. Register of Deeds Update on Laredo/Tapestry AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: April 7, 2005 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members r MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI April 12, 2005 Present: Chair Jan Zoerb, Supervisors Lois Burri, Brian Hurtgen, Wally Habhegger, Buck Malick; Staff: Dave Fodroczi, Ellen Denzer, Brett Budrow, Bob Bezek, Alex Blackburn, Kay Walsh, Judy Olson Guests: Jon Sonnentag, Bill Berndt, Fred Buttke, Bob Rolle Call to Order: Chair Zoerb called the meeting to order at 8:30 a.m. Date of Next Meeting: April 26, 8 :30 a.m. Action on Previous Minutes: Motion by Malick, 2 nd by Habhegger to approve the minutes of January 5, March 8 and March 23. Motion carried. County Surveyor Update — Hailing submitted a pie chart showing 2004 surveying work hours. 6% of hours were used for municipalities; 10% (6% of Hailing's time) was spent on County projects; 34% on subdivision review; 14% was spent on PLSS (section corners); 2% on maintaining GPS network; 26% on general surveying and public assistance; and 8% on planning, (15% of Hailing's time). Halling noted that they are trying to streamline the subdivision review. He is planning on temporary summer help to scan in records. Land Use Ordinance Applications Serenity Meadows, Final Plat Review — Staff recommends conditional approval. The town has signed and approved the map. Motion by Malick for recommended conditional approval and the minutes to show that the committee understands that the town agrees that the septic easement to serve the trailer court includes part of the road right -of -way, which implies the potential need for future excavation for crossing the road. Motion 2" d by Habhegger and carried. Sunset Landings, Preliminary Plat Review — Motion by Malick, 2 nd 'by Hurtgen to table the preliminary plat of Sunset Landings. Motion carried. Reconsider Motion for Glenview 1" Addition Preliminary Plat Approval Extension — This was given conditional approval in May 2004. The applicant received a six -month extension on October 22, 2004. Another extension was granted on March 22, 2005 with a condition that the applicant submits the difference in fees from the May 2004 submittal and the current submittal. Bezek stated that little extra staff time was taken for the re- submittal that was 18 months from original approval. Fodroczi stated that the final plat could have come under the earlier fee structure, but not the final plat submitted under current fee. No additional work was spent on the plat. No motion was made. Country View Ridge Preliminary, Town of Richmond — Blackburn stated that the Committee gave preliminary approval in January. The applicant wishes to make minor changes to accesses to some of the lots. Staff found a major discrepancy in the extraterritorial platting boundary. Staff recommendation is to table. Motion by Malick, 2 nd by Habhegger to table the preliminary plat approval process. Motion carried unanimously. Planning and Zoning Business Bills & Invoices - The March revenue report and payment of March bills were revi (i� f ` �$.pS '1' ti 6 Committee and Department Name Change — Fodroczi presented a resolution to rename the Planning and Zoning Committee and Department to Community Development. He included a listing of county committee and department names in surrounding counties. Several other counties in Wisconsin and Minnesota are not using "planning and zoning." "Community" is used in several metro Minnesota counties. Motion by Malick to adopt the resolution and forward it to Administration Committee for recommendation of approval. Motion 2 "d by Hurtgen and carried. Department Annual Report — Fodroczi stated that the annual report will be presented to the County Board at its next meeting and asked for Committee input. He will report on staff changes, department name change and the ordinance revision process. Code Administration — Ryan Yarrington, new POWTS Technician, began work on April 11. Bezek attended the Wisconsin County Code Administrators conference on April 7 -8. There was talk at the conference of a bill that is out to allow towns to opt out of county zoning. Another bill would allow ordinary high water mark determination to be done by the county and take precedence over the DNR to override. Planning Report — Jennifer Havens is working on Your Wasteline, the spring newsletter, and the schedule of events for 2004. She will participate in the Earth Day celebration planned by Land and Water Conservation on April 22 in Baldwin. The newsletter will be ready for distribution at that event. Fodroczi reported that the staff has been following transportation projects. Highway 35 from Highway 65 to I -94 is under discussion as freeway designation. A public information meeting was held the previous evening. DOT is looking at the process of making changes - eliminate driveways, diamond interchanges, and overpasses at Glover Road and Coulee Trail (formerly County FF). :People are concerned about losing Highway 35 for local access. There is much concern with the amount of traffic and safety. The interchanges will be cost - shared between towns, developers and DOT. DOT is assisting the towns with transportation planning Another current project is highway 64/63 from northeast edge of New Richmond east then north to the county line. Denzer and Fodroczi attended a local officials meeting on March 31. Denzer reported that DOT is looking at what is needed for that road and suggesting a three -stage approach, the first being in five to ten years, the second would be ten to twenty years, and third 20 plus years. The first stage would be improvements to the existing structure, both short and long term. There is concern about the four corners intersection and DOT is looking at five -year improvements with passing and turning lanes. In the first stage a roundabout is planned at the four corners, a new T intersection at Highway 64, and at the intersection of T and Highway 63. Also limited improvements in the City of New Richmond. The second stage would also involve upgrading roads from two -lane to divided four -lane. The later stage would be upgrading to limited access freeway. Denzer reported on the county outdoor recreation plan. The first presentation was given to the Land and Water Committee the previous week and received good discussion and suggestions. Denzer gave an overview of the plan that is different from the previous outdoor recreation plan that had a single goal and several objectives. This plan has nine goals with each goal having five to 15 objectives. Park needs were identified by a phone survey, a citizen advisory committee and park staff. The goals and objectives cover items in a logical sequence, including acquisition, development, updating, and improving the park system, management and operations. The plan looks at countywide trail systems, intergovernmental cooperation, an extensive interpretative education program, and it provides guidance and direction on keeping internal policies current. One of the important things learned from the survey is that the public is not aware of the County park facilities; there is a need for promotion, publicity and good public relations. The plan also covers internal operations to make sure that this plan coordinates and works well with other County plans. ti It identifies working with all County departments. It emphasizes working cooperatively with cities, villages, towns, neighboring counties and special interest groups, friends, trusts etc. One new concept being considered is that every resident in the County should have reasonable access to parks and recreation and to determine what is reasonable, a level of service standard would be developed. The Land and Water Committee and staff will continue to meet in May and June with some additional special meetings. The draft Outdoor Recreation Plan will be sent to the citizen advisory committee for further input. Denzer will give updates at future Committee meetings. Town Planning — Budrow reported that the Town of Baldwin would hold an open house at the Ag Center on April 21. Discussion will include transportation, agriculture, natural resources, cultural resources, and economic development. Displays will include maps with goals and objectives. A presentation will be followed with a question and answer session. This is the second open house as part of the public participation plan. Pleasant Valley will hold its final open house as part of its public participation plan on April 25. Agriculture, natural resources, cultural resources, intergovernmental cooperation will be covered. Plans are close to being finalized. Hammond is progressing well, however meetings are not well attended during spring. Denzer reported that Cylon is working on its land use section and had the first review of goals, objectives and policies with a second review scheduled for the following week. They may continue with no new subdivisions but utilizing transfer of development rights, encouraging minor subdivisions to be grouped together, transferring that development to ag- residential. The focus is to encourage development around the Village of Deer Park or in the highway corridor near the four corners area. The town is doing a very thorough and extensive job. Stanton is working through ways to manage change. Presently no major subdivisions are allowed and only limited minors. Some of the members would like to continue with that; some would like to allow majors with transfer of development rights or with conservation design. Members are reviewing resource materials since the last meeting and will try to get something on paper before the next meeting. Fodroczi reported that there were election challenges in three of the five towns in the Heartland Project but no changes. New Richmond Comprehensive Plan — The City held a public hearing. Denzer reviewed the plan with focus on what effect it would have on County property and surrounding communities and planning with towns and intergovernmental interaction in the extraterritorial area. She distributed a Review of the Draft New Richmond Comprehensive Plan for discussion. The review includes items relating to the County Farm Property, County Relations, County/Town Relations and Town Relations. Denzer highlighted particular subjects that are unclear or questionable. Fodroczi suggested preparing a summary in preparation for the next meeting with the City of New Richmond. Denzer to give a brief response highlighting suggested changes in policies. Malick stated that it is appropriate for the staff to say that, in general, the Planning and Zoning Committee is sympathetic and supportive of the direction they are going and encourage the City to be interactive with its bordering towns and push the towns to be involved and understand the implications. In the County there is only one functioning intergovernmental advisory committee in the Hudson area. Malick recommended that the City of New Richmond create a similar organization with surrounding towns promoting good communication. Staff has identified concerns of the Committee to bring to a meeting with the City. Zoerb stated the importance of including conservation organizations in all mailings. Denzer and Fodroczi will meet again with the City within the next two weeks and report back to the Committee at its next meeting. ti Land Information Report — Budrow reported on one main item as the land information plan. He has been requested by Department of Administration to update our plan with the main purpose being to make sure we include in the plan references to wireless E911 in regards to the grant for that process. Most of those changes were made and reviewed by staff Land Information Committee. Budrow will implement those changes and will bring that draft plan to this Committee's May meeting. Real Property Lister Update — Fodroczi reported that the last of the 2004 work is being completed. Rollover should be done within the next week. Work is still behind because of the backlog from last year. Deeds are up to date through last year. Treasurer's delinquent notes have been sent. An especially large number of new plats during last year and the first -time use of Windows version of software added to the backlog. Workflow improvements will be made this season. With the new Windows program we can now elect to do an electronic exchange of data with the assessors that will reduce manual entry for board of review. Pierce and Barron Counties are presently using this program and report time saving. Our software has already been installed. The Committee requested a monthly Real Property Lister report. NAZCA Pilot Project — Fodroczi reported that the land information departments met the previous day with NAZCA staff. At a previous meeting it was explained to them that we were concerned with issues such as money issues, vendor relations and their agreement with the Wisconsin Counties Association. NAZCA is working with Barron and Clark Counties on implementing this. They are willing to work with us on these issues. A large part of the issue is the revenue stream and commitment to our current vendors and those vendor arrangements and how we can migrate from those arrangements to a new arrangement with NAZCA. We spent meeting time going over details of their revenue model — how they charge for transactions and subscription fees. We discussed how we could make revenue work under a new system. Several other counties have already implemented web sites with a combination of fee and free services. They are willing to work with us to make modifications to their model to work in Wisconsin. We should be able to get better service and better deal. We will meet again with them. Register of Deeds Update on Laredo /Tapestry — Walsh reported that Clark and Barron Counties are pilot counties that will do data testing in May. Two of our Laredo users from those areas and will be asked to do this testing. We will get input from those two companies. Walsh distributed and explained a report on estimated revenues for Laredo/Tapestry. There are presently 11 users with monthly subscriptions to Laredo and they are very happy with results. The Laredo program was recently upgraded. The software can adjust so individual taxpayers can view information regarding their own property at no cost. Fees are charged to view other properties. Rezoning Schedule - Bezek reported that there are five rezonings scheduled, one a new subdivision in Troy. These will be scheduled for May 4 at 7 p.m. A hearing is scheduled for April 12, but could be moved to a later date. Committee recessed for lunch at 12:10 p.m. Committee reconvened at 1:10 p.m. Ordinance Amendments — The Committee and staff reviewed and discussed recent work and meeting results on the Sanitary, Riverway and Land Division Ordinances. Staff presented proposed revisions in response to comments from the March County Board meeting with input from Corporation Counsel and Department of Commerce. Language on ownership of shared POWTS was deleted and language added for operation and maintenance by qualified third party. Committee reviewed, discussed and made minor revisions. 1 The Committee and staff reviewed comments on Lower St. Croix Riverway Ordinance from public information meeting on April 6 Potential revisions were discussed for net buildable area, stormwater management, lighting, vegetation management, non - conforming lots, compliance deposit, and the riverway boundary. The Committee and staff continued discussion of the Land Division Ordinance. The Committee requested additional research on cooperative agreements under Wisconsin Statutes § 236.10 (4). The meeting adjourned at 4:00 p.m. spectfully sub At d: / _ udy Ols ecording Secretary Buc alic , Secreta