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HomeMy WebLinkAboutPlanning & Zoning 01-11-05 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETIN TO: Clarence Malick, St. Croix County ]Board Chairperson FROM: Jan Zoerb, Chair COMMITTEE TITLE: Planning and Zoning DATE OF MEETING: Tuesday, January 11, 2005 TIME: 8:00 a.m.* LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Joint Meeting with Land and Water Conservation Committee to Discuss Countywide Wastewater and Septage Issues* 2. County Surveyor Update 3. Subdivision Review a. Preliminary Plats - IMH / Uldrych— Town of Eau Galle b. Final Plats - Country View Ridge- Town of Richmond - Pine Meadows — Town of Eau Gall.e c. Municipal Plats 4. Planning and Zoning Business a. Bills and Invoices b. New POWTS position c. Planning Report d. Land Information Report e. Tax Processing Report f. NAZCA Pilot Project g. Code Administration Report h. Solum Rezoning - 10:00 a.m. i. Ordinance Amendments j. County Board Rules and Bylaws - Committee Descriptions* AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: January 6, 2005 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING AND ZONING COMMI'TTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI January 11, 2005 Present: Planning & Zoning Committee Chair Jan Zoerb, Land & Water Conservation Committee Chair Ron Raymond; Supervisors Buck Malick, Lois ]Burn, Brian Hurtgen, Wally Habhegger, Bill Peavey, Gene Reutz. Staff: Dave Fodroczi, Ellen Denzer, Brett Budrow, Alex Blackburn, Tammy Wittmer, Bob Bezek, Pam Quinn, Kevin Grabau, Brian Halling, Judy Olson Guests: Dan Johanneck, Jason Paukner Call to Order: Ron Raymond called the joint meeting to order at 8:00 a.m. Adoption of the Agenda- Motion by Zoerb, 2nd by Burn to adopt: the agenda. Motion carried. Date of Next Meeting: January 12, 2004. 7 p.m. Action on Previous Minutes: Motion by Habhegger, 2 by Hurtgen to approve the minutes of December 14, 2004. Motion carried. Joint Meeting with Land and Water Conservation Committee! to Discuss Countywide Wastewater and Septage Issues — Raymond explained the purpose of the meeting is to discuss the issue of septic haulers dumping septage in municipal sewage plants and what the County's role is in creating a solution. Fodroczi gave the history of the facility planning process that began in 2001 as a proposed joint facility for Hammond and Roberts. There was concern about the discharge in a very sensitive area. With that and other design factors, the plan was not approved. The two villages are now planning to expand on separate sites. There were joint meetings of DNR, Regional Planning, St. Croix County, Pierce and Polk Counties to look at the long -term areawide treatment solutions. The document "Greater St. Croix County Area Regional Wastewater Treatment Project" was the result of the work at those meetings. There is no agency that is charged with dealing with the whole issue. A regional work group was formed involving the four villages. The issue of wastewater management including municipal wastewater plants as well as private septic systems is of concern. Funding sources must be identified. Pieces of the wastewater management system are regulated and funded from a variety of different streams of money and regulations. The scope of work of that group resulted in a proposed RFP dated January 2003, which was used as a tool for an EPA Watershed Initiative grant application, though no results. The Committees discussed that RFP. Fodroczi reported on an offer that was received from USGS to develop a regional groundwater model that would be tied into some previous work that was done with National Park Service and the St. Croix Basin Team. The proposal was developed cooperatively with Pierce and Polk Counties so the model would cover all three counties. That proposal also talks about doing a localized model. All three counties have budgeted the necessary funds for the local shares, and a contract with USGS will be finalized in the next few weeks for a two -year project. This will help establish the necessary framework. A wastewater operator from Rice Lake attended a recent meeting in Roberts. He is the only municipal representative on a joint Legislative Council special study on septage management looking at options on managing septage disposal and to recommend legislation on that issue. Malick described the three significant challenges: septage haulers finding suitable sites for disposal; the problems of facilities accepting septage including the costs of building such a plant, monitoring septage as it is received and the ongoing operation problems of mass limits of ammonia and phosphorous compounds; and if the County could charge impact fees that could be turned over to municipalities to help solve capital problems. Cooperation of the biosolids facility is essential. Raymond suggested that these two committees and staff meet periodically working with representatives of the municipalities. Motion by Malick to enter in a cost - sharing agreement with USGS for groundwater modeling on behalf of St. Croix County. Motion 2nd by Habhegger and carried. Raymond moved, on behalf of the Land and Water Conservation Committee, to authorize proceeding with the agreement. Motion 2„d by Peavey and carried. Raymond suggested meeting again in three months. Staff will meet with Village of Roberts representatives to explain what the County can and cannot do with impact and user fees and will invite them to give a proposal on the basis of the footprint and what financial commitment could be expected from the County. Also needed is some input from Town of Warren and Village of Roberts as areas that may possibly be the target area(s) for this study. Other areas to be considered for study could be Town of K:innickinnic and Town of River Falls in Pierce County. The Joint Meeting concluded at 9:17 a.m. County Surveyor Update: No report Subdivision Review — Blackburn distributed a revised staff report. Preliminary Plats — IMH / Uldrych — Town of Eau Galle Staff recommended conditional approval. Motion by Malick to give approval with conditions: 1) submit financial guarantees or construct joint access; 2) drainage easement note must be placed on plat. Motion 2 by Burri and carried. Final Plat, Country View Ridge — Town of Richmond Staff recommended conditional approval. Motion by Malick to give approval with conditions: 1) submit financial guarantees for road construction and erosion control; 2) address minor editorial comments from the Highway Department. Motion 2nd by Hurtgen and carried. Final Plat, Pine Meadows - Town of Eau Galle Staff recommended approval. Motion by Malick, 2 by Burn to approve. Motion carried. Municipal Plats — No municipal plats submitted. Planning and Zoning Business - Bills and Invoices — The December revenue report and payment of December bills were reviewed by the chair. New POWTS position — Bezek distributed the new job description that had been approved by Deb Kathan. The new description reflects the change from Zoning Specialist to Zoning Technician, one step below the current POWTS personnel. Motion by Malick, 2 nd by Habhegger to approve the new POWTS job description with the condition that it conform to the Springsted format. Motion carried. Planning Report — Fodroczi reported more on the USGS proposal. A conference call will be held on January 25 with representatives of Polk and Pierce Counties in finalizing the proposal. The final proposal in contract form will be submitted to this Committee for approval in February. Fodroczi reported on a new recycling program. We are working with the Lions Clubs, St. Croix County Public Health and health care providers on developing a new sharps collection program. A kick -off meeting for participants is scheduled for January 27 at the Government Center. The purpose of the program is to provide a safe outlet for disposal of sharps for individuals. Denzer distributed a memo and agenda for the Interactive Visual 'Workshop on January 20 for towns in the Heartland Project. Sue Thering from University of Wisconsin Extension in Madison will do the presentation on comprehensive planning. Her specialty is creating hands -on visual tools. She brings a lot of experience and has very good resources. She will give a PowerPoint presentation, visual preference survey, exercises to identify what is positive and what is negative, as well as land use exercises with scale maps using cut outs. This will be a combined town board, town planning commission project and members are encouraged to use this as a town meeting. The agenda lists what the goals are so members will have a concrete idea of what the project is, what they will be doing and the focus of this particular section. This is the most important section of the planning. There is a struggle with the concept of how to balance individual desires and needs with overall good of community and arrive at a compromise that works. This workshop is open to the public and Committee members are invited to attend. Other staff members are encouraged to provide assistance that evening. Malick volunteered to videotape part of the workshop. A UW Extension comprehensive planning workshop will be held at the Agriculture and Education Center in Baldwin on Wednesday, January 26, at 7 p.m.. This information will be on a link from the Planning and Zoning Department page on the County website. Town officials are encouraged to attend. Budrow reported that towns are continuing to meet and are finishing the planning process. Pleasant Valley town board met in December on the second draft of its subdivision ordinance with a public hearing. That subdivision ordinance was on two dwelling units per forty acres regardless of zoning and was tabled until a survey on density is done and more information obtained. This will be voted on at the spring caucus. The Baldwin town board and plan commission met with DOT the previous week. Town officials will cooperate with DOT to create an official map of the Highway 63 corridor. Denzer reported that she is helping the Parks Department staff update the outdoor recreation plan, which must be done every five years. The staff is requesting suggestions from the County Board and Denzer asked for input from the Committee. Bob Heise will send a letter to every municipality requesting each one to appoint a representative to the citizen advisory committee. A citizen phone survey was done in November to get both in- county and out -of- county input. The outdoor recreation plan must be ready for adoption by the County Board in May in order to apply for a grant. Land Information Report — Budrow reported that the land information website has added enhancements, a benefit for the Treasurer and Real Property Lister. The pilot has been installed for access to treasurer and real property records internally. More work will be done on the site after the Treasurer and Real Property Lister review it. Budrow will attend a meeting in Barron on January 12 on E911 wireless implementation, then determine how that will fit into our land information program. There is also a need to update the land information plan to include that implementation. The last orthophotos have been delivered and are available on the website. The last thing to be delivered will be the digital elevation model. We expect to test some software and do some modeling with that. We will be able to drape the photographs over the digital elevation model for terrain modeling and 3 -D perspectives. Solum Rezoning — 10:30 a.m. This item was previously tabled until notice of action by the town was received. The Town of Cylon's Disapproval Resolution was discussed. Malick stated that because this is a proposed ordinance amendment, the town opposes the ordinance, and the Disapproval Resolution was received within the period of time from the public hearing, the Committee now must either go along with the Town or do something creatively different from what the applicant requested. Fodroczi stated that the applicant received a copy of the Town of Cylon's resolution. The application was filed and went through public hearing. This disapproval action is tied to the timing of the public hearing, and the Committee, by statute, is bound to either forward a revised recommendation or recommendation for denial. After discussion, Malick moved to recommend to the County Board that this rezoning request be denied for reasons stated in the record including but not limited to the recommendation of the town and the unanswered questions regarding statute 91.77 pertaining to highway construction. Motion 2 nd by Zoerb and carried. Tax Processing Report — Fodroczi reported that the process went quite smoothly this year with some minor problems with the City of Hudson importing its electronic file. Statements had to be reprinted. The Committee members discussed a letter received recently from the Village of Somerset about problems relating to property owner records not updated before tax statement mailing. Fodroczi stated that staff has reviewed this, and the problems were attributed to the backlog from the previous year. A response letter will be sent to the Village. r NAZCA Pilot Project — Fodroczi reported that this project would cost $37,000. Zoerb explained that NAZCA is a system that integrates information from various databases. Zoerb will meet with staff from affected departments to discuss how to proceed with this project. Information from that meeting will be brought to appropriate committees. She stated that the questions of how this can be used and how the revenues would compare to existing fees have not been answered yet. More information will be brought to the next regular Committee meeting. Code Administration Report —Bezek reported that there would be a meeting with Land and Water staff this week to review and re- evaluate LESA. Jennifer Emmerich is reviewing old enforcement cases that have been inactive to determine which could be closed out. Bezek will attend the next towns meeting to meet and interact with town officials. A later meeting will be scheduled where the town officials will be invited to discuss enforcement and ordinance issues with County staff. Bezek will present more information at the January 27` meeting. Ordinance Amendments —Bezek reported that DNR has made changes to the Riverwa and g Y Floodplain ordinance. The ordinance will be brought to the next Committee meeting for review. Staff and Committee discussed creating a procedure on updating the ordinances and how to determine from the public and local officials what should be changed. Dan Johanneck suggested that the towns poll residents and that the process not be handled as a package but each part separately. He thought that the benefits of the ordinances had not been promoted with residents. Malick suggested that the staff make a timetable of informational meetings for town supervisors and invite plan commission members, asking for help in planning a public meeting. The sanitary ordinance will be separated out since state law determines most of that. This item will be on the January 25 meeting agenda. County Board Rules and Bylaws- Committee Descriptions — Zoerb distributed copies of the Resolution Appointing County Surveyor dated December 13, 2004. The Committee agreed that the bylaws and this resolution are not in agreement and that there is a very important relationship between the County Surveyor's office and the Land Information offices. Duties and responsibilities of the County Surveyor were discussed. Habhegger stated that the bylaws should be changed to reflect that both the Transportation Committee and the Planning and Zoning Committee have joint responsibilities over the duties of the County Surveyor. Motion by Habhegger, 2nd by Burn to recommend to the Administration Committee and County Board that the bylaws be revised to add the second Whereas paragraph from the December 13 resolution to the Transportation Committee description that the Transportation Committee is responsible for the supervision of the St. Croix County Surveyor including budget development, administration and implementation. The Planning and Zoning Committee would continue to have responsibility for policy and direction for surveying, remonumentation, mapping, GIS and land records. Motion carried. The Committee agreed to meet on Thursday, January 20 at 1:00 p.m. to view the Richards property along with staff members Pete Skorseth, Jenny Shillcox., Bob Bezek, Alex Blackburn, and St. Joseph town officials. The Chair adjourned the meeting at 1:15 p.m. Respectfully submit d: Ad dy Olso , Recording Secretary Buck Malick:, Secretary