Loading...
HomeMy WebLinkAboutPlanning & Zoning 03-08-05 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETI TO: Clarence Malick, St. Croix County Board Chairperson FROM: Jan Zoerb, Chair COMMITTEE TITLE: Planning and Zoning DATE OF MEETING: Tuesday, March 8, 2005 TIME: 8:30 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. County Surveyor Update 2. Land Use Ordinance Applications a. Country View Ridge Concept Review c. Roger and Judy Evans Variance Request b. Clarence Morten Rezoning Request 3. Planning and Zoning Business a. Bills and Invoices b. Revision to Committee Descriptions in County Board By -Laws c. Department Name Change d. Personnel Update d. Planning Report e. USGS Joint Funding Agreement f. Tire Collection Vendor Selection g. 2005 Recycling Calendar of Events h. Land Information Report i. County Land Information Plan j. NAZCA Pilot Project k. Code Administration Report 1. Ordinance Amendments 4. Closed session pursuant to Wisconsin Statutes section 19 to consider performance Evaluation data of public employee over which the Committee has jurisdiction, Planning and Zoning Director. AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: March 3, 2005 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI March 8, 2005 Present: Chair Jan Zoerb, Supervisors Lois Burri, Brian Hurtgen, Wally Habhegger, Buck Malick; Staff. Dave Fodroczi, Ellen Denzer, Brett Budrow, Bob Bezek, Judy Olson Guests: Jerry Ripley, Chris Evans, Louie Filkins, Greg Hudalla, Jane Hudalla, Bob Barbian Call to Order: Chair Zoerb called the meeting to order at 8:30 a.m. Date of Next Meeting: March 22, 8:30 a.m. Action on Previous Minutes: None submitted County Surveyor Update — Brian Halling's written report was reviewed. Land Use Ordinance Applications Country View Ridge Concept Review Robert Barbian, Planning and Development Director, City of New Richmond appeared to discuss the review of Country View Ridge. This subdivision is located in the extraterritorial area of the City of New Richmond and went through preliminary plat approval with the normal lot size. He presented a map showing future land use and transportation plan. He also showed the extraterritorial plat review jurisdiction map looking at logical areas that will be served by sewer and water. Size of lots would determine if they can be served by sewer and water. City of New Richmond has not completed review of this plat. The City Plan Commission is considering some design alternatives that could reduce the lot sizes in anticipation of future urban services. Discussion on authority and accountability for common systems and if the City would be willing to manage common systems after annexation. Motion by Habhegger, 2n by Hurtgen to table discussion on the plat of Country View Ridge until there is a decision by the City of New Richmond. Roger and Judy Evans Variance Request — This request was tabled at the February 8 meeting. Mr. Evans and surveyor Louie Filkins discussed sale of the lot to family vs non family and requirement that a separate driveway be built if sold to non family and a recorded easement or deed restriction. Motion by Malick, 2 nd by Habhegger, to table the discussion of the CSM for Roger Evans. Motion carried. This item will be on the March 22 P& Z meeting agenda. Clarence Morten Rezoning Request — Bezek reported that this request was tabled at the February 23 meeting for more information and noted the amended staff report to clarify point 18 technical review analysis from the Comprehensive Plan. The Town of Somerset has recommended approval. Jerry Ripley stated there were concerns about access. He is aware of the wetlands on the property. That will be considered when the land is surveyed for subdividing. Malick expressed concern about it being a buildable site. Greg and Jane Hudalla, adjacent property owners on the southwest side of the Morten property, spoke of problems that additional traffic would create on the road used to access the property. The staff recommends rezoning to Ag II. The issue of providing proper access was discussed. Motion by Malick, 2 nd by Habhegger, to deny the request for reasons shown as items 3, 4, 8, 9, 14, 15, 16, 18B, 18C, 18D of the staff report. This is not typical property and has many limitations for development. There is uncertainty about the 10 acres as developable. Malick reminded Committee about another request that was denied at the rezoning stage. It appears that there is another building site on the 44 acres. Motion defeated with four opposing votes. Motion by Malick to recommend to the County Board that this rezoning request be granted since it received Town approval. Motion 2 nd by Hurtgen and carried. Planning and Zoning Business The February revenue report and payment of February bills were reviewed by the chair. Revision to Committee Descriptions in County Board By -Laws — Zoerb distributed copies of the proposed bylaw amendment resolution and copy of unofficial Administration Committee minutes of February 9 with Transportation Committee and Planning and Zoning Committee descriptions from the County bylaws. Zoerb had participated in that discussion about the role of the County Surveyor and how that position is to be administered. The final result was to add to the Transportation Committee the last sentence "Provides policy direction to the County Surveyor" and to remove from Planning and Zoning Committee "surveying, remonumentation" and references the County Surveyor. Zoerb stated that splitting the administration between committees creates stress. It is appropriate to let this go to the Transportation Committee, putting the accountability under one committee. She noted that the statutory duty of the County Surveyor is to support all County functions listed in the statutes. Motion by Malick to endorse the proposed resolution. Motion 2 nd by Hurtgen and carried. Department Name Change — Fodroczi reported that this issue was discussed last year, and there have been more recent staff discussions as part of department reorganization. Community Development Department would better represent the department's broader mission and range of programs than just planning and zoning. Corporation Counsel advised that a Department name change would come through this Committee, then Administration and County Board. The department is currently revising a variety of forms and letterhead for the new combined department so this would be the time to consider a name change as well. There are more departments with this name in the metro area. Committee members agreed to discuss this issue at the next meeting. Motion by Malick, 2 nd by Hurtgen to have staff draft a resolution to change the Committee name and Department name and include reasons, including 1) a list of titles of all surrounding counties and 2) list the duties of departments and committees, which would give a framework of data to use in discussion. Motion carried. Personnel Update —Matt Palmer, a marketing recycling LTE hired through Manpower jointly with Dunn County, will be working here on Thursdays and Fridays. Temporarily he will be working from an extra desk in Jennifer Haven's office, but will spend much of his time in the field. He will focus on marketing multi - family residential recycling. Fodroczi also reported that Ryan Yarrington has accepted the septic position and will begin April 11. He worked here last year through Cedar Corp. Planning Report — Denzer reported that Stanton and Cylon planning is ;going well, working on concepts on land use and will try to have language ready for the next meeting. They are considering limitations on major subdivisions and the use of transfer of development rights. Budrow met with towns of Hammond, Baldwin and Pleasant Valley. Pleasant Valley seems to be in a holding pattern until after spring election when some issues will be resolved regarding amount of density allowed. Hammond and Baldwin both indicate that they will encourage conservation design subdivisions. Hammond had recommendations for its land use elements, a plan describing conservation design with the benefits. Budrow met with Baldwin the previous night and reviewed common sanitary systems and conservation design. They are looking at a significant change by allowing conservation design major subdivisions. They are concerned with preserving open space and are looking at other options regarding density policies. Budrow reported that the Highway 65 corridor process is continuing. An informational meeting was held last week in Roberts and was well attended. A consultant on the project led a presentation and discussion on the corridor that will be on the easterly side of the Village. The project will not start until at least 2016. There is some concern with the process on how it will affect landowners in that corridor. It is not officially mapped. A four way stop will be constructed this spring on the eastbound exit of I -94 at Highway 65. Construction for the Baldwin exit upgrade is in the pipeline and will probably begin in 2016. Budrow has provided data to the DOT from our land information program to help the Town of Baldwin on officially mapping that corridor. Fodroczi stated that he received a draft comprehensive plan for the City of New Richmond for review. A public hearing will be held on March 14. There is a connection with city planning and our planning in surrounding communities and if and how that planning comes together in their plan. There is certainly interest to the County on how the farm property is dealt with in the plan„ If we were to submit any formal comments it would require the endorsement of this Committee. He suggested the draft be reviewed in the next two weeks and that we submit comments on those two particular areas. Fodroczi will file comments with our particular concerns for purposes of having them with the hearing. Motion by Habhegger, 2n by Hurtgen to authorize staff to send a letter highlighting the issues and reserving a place for further comment. Motion carried. USGS Joint Funding Agreement — USGS has submitted a joint funding agreement for the three county groundwater modeling project. We worked with USGS and did a formula that split the total cost based on a prorated share of land area and population. Our share of the total cost of the project would be $53,190 over two years. USGS will provide 40 percent of those funds - $21,276; the County share would be $31,914. We budgeted $15,000 this fiscal year, understanding that we would split it between two fiscal years. That $31,914 is slightly more than double the $15,000 allocation. We still have $17,500 in carryover funds previously budgeted for matching grants on water resources anticipating that our large water resources evaluation project would get some other type of grant funding. That hasn't happened yet. Fodroczi suggested taking $1,914 out of the $17,500 that is carried forward, add it to the $15,000 that was budgeted for this project and make our 2005 contribution of $16,914, leaving a balance of $15.000 for 2006. That is the way the agreement was drawn. Motion by Malick to take the amount of $1,914 from last year's amount carried forward and apply it to this year's fund to pay the 2005 installment of the USGS agreement. Motion 2 nd by Burri and carried. Tire Collection Vendor Selection — Havens distributed a memo in reference to this year's tire collection program. Two contractors, Greenman Techologies of Savage, Minnesota, and Auburndale Recycling Center, Inc. of Auburndale, Wisconsin submitted proposals. The evaluation sheet used in the selection was included. County recycling program staff recommends that Greenman Technologies be the contractor for the 2005 season. Greenman has a good past record, less tonnage fee, and best price for service. They are waiving the grapple fee for this year. Havens asked for committee approval of Greenman Technologies. Motion by Burri, 2nd by Hurtgen to approve. Motion carried. 2005 Recycling Calendar of Events — Havens distributed copies of the schedule for 2005. Dates and locations have been confirmed. Letters will be sent to clerks and public libraries. She is working with RPG on preparing the spring newsletter that will be ready in April. Land Information Report — Budrow reported that through the orthophotography project we now have 12 square miles of two -foot contours out of approximately 600. Contractors, surveyors and engineers are requesting them. A person from UW -River Falls is working on New Richmond parcels under guidance of a UWRF GIS professor. A product should be ready within the next month. We are working on the centerline address project, getting the address ranges on our centerlines to do geocoding in cooperation with Emergency Communications for the wireless E911 grant that will be coming. The land information pieces are crucial for location of wireless calls that come in. Those wireless calls can then get latitude and longitude and be able to be mapped. There will also be displays in the Communications Department using other land information products such as aerial photographs helping locate people and direct emergency response. Fodroczi spoke of the importance of building relationships with Emergency Communications and public safety and the availability of maps to various entities. County Land Information Plan — Fodroczi reported that it is time to update the County Land Information Plan. The State has provided a template to follow. There was conversation between State and County land information officers as part of the recent land information conference. Some changes are expected within the next year. The Department of Administration is taking over administrative responsibility for programs at the state level. We will do a simple update of bringing current the status of the initiatives and projects we have developed in the last five years. Another concern is that the land information plan addresses the issue of the needs of the E911 wireless grant process. We have already anticipated what the base information needs are for that. The state may require more in the next year. We have to verify to the State that we have updated the plan. It will be brought to the Committee and County Board. The draft will be ready in April or May. NAZCA Pilot Project — NAZCA is website software used to integrate land information databases. Presentations were given and there were discussions with other counties at the recent WLIA conference. Fodroczi talked to one county that signed on as pilot. There was also some discussion among our departments here last week. There is considerable concern regarding fee; structure and relationship to existing fees and revenue, particularly in the Register of Deeds system. There is also concern from the Treasurer that we are now providing tax related information on our existing website without charge that would then have a cost. We hope to sort out the issues before developing a pilot. We have been asked to look at a pilot study contract and will discuss further at a meeting on March 18. It is hoped to have pilot agreement in a couple weeks. Staff will keep the Committee informed. Code Administration Report — Bezek was pleased to report that Ryan 'Yarrington would begin duties as POWTS Technician on April 11. Staff is reviewing the subdivision process. 600 new lots are in the system so far this year. The Wisconsin Counties Code Administrators Conference will be held on April 7 -9. Jenny Shillcox has been accepted for a FEMA training session for local floodplain ordinance people. The training is funded by FEMA. Board of Adjustment only had two issues for last week's meeting. A joint meeting was held with Polk, Pierce and St. Croix Counties on the R.iverway Ordinance. Ordinance Amendments — Fodroczi reported that updates on the ordinance process were mailed the previous week showing adjustments to the timeframe and included notice of the public information meetings to be held on Tuesday, March 15 and Wednesday, March 23. The update on what transpired in the public hearing on the sanitary ordinance and Ag district was also included. That was going to County Board. The memo with updates was mailed to town, village and city officials and a long list of interested parties. A mailing to the County Board included the two ordinances for the March 15 meeting. We also indicated that we would be sending adopting ordinances. Simple ordinances were crafted to be used for adoption of the sanitary ordinance and Ag district, which were reviewed by Greg Timmerman. These are to be acted upon by the Committee then mailed to County Board this week. Motion by Burn to approve submitting the two ordinances for adoption by County Board. Motion 2nd by Hurtgen and carried. Correspondence - Zoerb distributed correspondence from Town of St. Joseph Attorney Catherine Muntkittrick for review. Closed session pursuant to Wisconsin Statutes section 19.85(1) to consider performance Evaluation data of public employee over which the Committee has jurisdiction, Planning and Zoning Director. Motion by Malick, second by Burri to go into closed session pursuant to Wisconsin Statutes section 19.85(1) to consider performance evaluation data of public employee over which the Committee has jurisdiction, Planning and Zoning Director. Motion carried on unanimous roll call vote. The Committee came out of closed session, and the Chair adjourned the meeting at 1:00 p.m. Respectfully submitted: Judy Olson, Recording Secretary Buck Malick, Secretary