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HomeMy WebLinkAboutPlanning & Zoning 08-09-05 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, St. Croix County Board Chairperson FROM: Jan Zoerb, Chair COMMITTEE TITLE: Planning and Zoning DATE OF MEETING: Tuesday, August 9, 2005 TIME: 8:30 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Land Use Ordinance Applications a. Municipal Plats b. Stone Run Estates - Final Plat - Town of Richmond 2. Planning and Zoning Business a. New Horizon Homes tabled rezoning request b. John Hilson tabled rezoning request c. Dale Wikre/DNR tabled rezoning request d. Bills and Invoices e. State Budget Update f. 2006 Budget Process g. Planning Report h. 2004 -2005 Grant Payments to Municipalities i. Xcel Energy Landfill Siting Project j. New Richmond Intergovernmental Committee k. Land Information Report 1. Real Property Lister Update m. Code Administration Report n. Land Division Ordinance Adoption Timeline o. Rezoning Schedule p. NR 115 Public Hearing Schedule and Comments q. Lower St. Croix Riverway Resolution 3. Register of Deeds a. 2006 Budget b. Aperture Card Scanning Project AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: August 4, 2005 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members S V a� e MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI August 9, 2005 Present: Committee: Chair Jan Zoerb, Supervisors Lois Burri, Brian Hurtgen, Wally Habhegger, Stan Krueger Staff. Dave Fodroczi, Ellen Denzer, Brett Budrow, Alex Blackburn, Jennifer Havens, Judy Olson Guests: Ty Dodge, Jerry Ripley, Harold Rivard Call to Order: Chair Zoerb called the meeting to order at 8:30 a.m. Date of Next Meeting: August 18, 2005, 7:00 p.m. Action on Previous Minutes: Motion by Burri, 2 nd by Hurtgen, to approve the minutes of June 8, July 12, and July 25, 2005. Motion carried. Motion by Habhegger, 2 nd by Hurtgen, to approve the minutes of May 5, 2005. Motion carried. Krueger and Burn abstained. Land Use Ordinance Applications Municipal Plats — Motion by Habhegger, 2 nd by Hurtgen to certify no objection to the plat of Ban Tara in the City of Hudson, and stipulating that no opinion is expressed concerning adequate sewer service. Motion carried unanimously. Plat of Royal Oaks of River Falls 1" Addition. Because some lots are split between two counties, Habhegger moved to table. Motion 2 nd by Burri and carried. Stone Run Estates — Final Plat — Town of Richmond — Motion by Krueger, 2 nd by Hurtgen to approve with conditions, 1) submit bids and financial guarantees, 2) needs town approval, 3) minor map revision as requested. Blackburn stated the town has signed and approved. Motion carried unanimously. Blackburn distributed a list of final plats approved, not signed, and beyond the 30 day expiration for recording as of August 9, 2005. Planning and Zoning Business New Horizon Homes tabled rezoning request — Jerry Ripley explained history of the property and reasons for the request. Motion by Habhegger to approve the rezoning based on staff recommendation, noting that the Town of Richmond has recommended approval and identified that the proposed use is in compliance with WSS 91.77; approval is consistent with TRC findings 1, 3, 5, 6, 7, 8, 9, and 10; the proposed use is consistent with the spirit or intent of the ordinance; and prior to the issuance of a building permit or occupancy permit for a use on the rezoned parcel, the landowner shall cause a certified survey map to be made of the property and filed with the Register of Deeds. Motion 2 nd by Burn and carried. John Hilson tabled rezoning request — This request is to rezone 85.14 acres. Mr. Rivard explained the reason for the request. Motion by Habhegger to approve noting that the Town of Somerset has recommended approval and approval is consistent with Technical Review Committee findings 1,3, 4, 5, 12, and 16. Motion 2 nd by Krueger and carried unanimously. Dale Wikre/DNR tabled rezoning request — Motion by Habhegger, 2 nd by Krueger to approve this request since it has received Town of Somerset approval and is consistent with Technical Review Committee findings. Motion carried unanimously. Bills and Invoices - The July revenue report and payment of July bills were reviewed by the chair. State Budget Update - Fodroczi reported that comments and the resolution were submitted to the County Board on comprehensive planning and changes in land information program and recycling funding that were in the State budget from the legislature. These were affected favorably with the Governor's veto. The legislature has threatened legal action and the Attorney General has agreed to review the Governor's veto. The money was vetoed back so the comprehensive planning funding is restored with no change in the planning requirements. That funding was coming from an allocation of the State's portion of the land information fund. The veto also made it a continuing appropriation. Through another veto, the recycling fund will continue. The legislature had proposed reducing the recycling surcharge on the landfill tipping fees, but those fees will continue at $3.00. By vetoing the change in the tipping fee, it increased the amount of money going into the recycling fund. All of that increase gets transferred to the general fund. Letters were received from the Governor's office and from the Secretary of Administration stating their intent to proceed with the next comprehensive planning grant cycle in November. Legal action is still pending. 2006 Budget Process — Fodroczi reported that budget instructions were received and staff is preparing the budget for Committee review on August 30. All of the Planning and Zoning Department budgets will be reviewed at that meeting as well as St. Croix Economic Development Corporation budget. Fodroczi also reported that temporary help requests were approved by Personnel Committee the previous week. Any new positions or reclassifications will not be considered by Personnel Committee until September. Fodroczi gave a year to date report through the first half of the year on services received from Land and Water and Highway Departments on subdivision review, special exceptions and variance requests. $164,000 was budgeted for the year and $76,000 was paid through mid -year. Zoning revenues are substantially ahead with $290,000 generated of $350,000 projected for the year. Septic fees were projected at $230,000, but only $113,000 generated so far. 2004 -2005 Grant Payments to Municipalities - Havens distributed a listing of grant money received in years 1997 through 2005. She stated that since 2003 the County has earned 100% of the amount applied for and has received the recycling efficiency grant for the past two years. With that more money is returned to the municipalities. Havens distributed the chart of 2004 final grant payments and 2005 1 St payments. Municipalities were reimbursed 75% of their 2004 expenses. Havens explained the reimbursement process. Xcel Energy Landfill Siting Project — Fodroczi reported on recent correspondence from Xcel reporting the results of the advisory committee meeting on July 13 The advisory committee endorsed a resolution passed by the May Township board objecting to landfilling as the best option of dealing with ash. The advisory committee members stated concerns regarding the sensitivity of the St. Croix River Valley. The general sentiment was that Xcel should either find alternative uses for ash or landfill it elsewhere. Xcel was seeking a landfill area within 10 miles of the plant. Xcel has found some reuse options but not for the volume generated. It was recommended that Xcel continue the landfill siting process. The advisory committee has disbanded but members will continue to work with Xcel on seeking alternatives to landfill. A report was received from Denny Darnold who stated that the Hudson site had not been given much consideration by Xcel. Fodroczi distributed copies of a letter to West Lakeland Township from Steve Johnson, representing the Sierra Club, stating his expectations that Xcel may likely try to site a landfill in West Lakeland Township. Planning Report — Town plans - Denzer reported that the Cylon plan commission met the previous month. Members reviewed the land use section making a few additional changes. They still plan to allow no major subdivisions, are looking at some type of transfer of development rights and considering allowing minor subdivisions in areas zoned ag- residential only. The members recommend working with St. Croix County regarding density, other land use regulations and zoning. An open house to cover the last three sections is scheduled for September 27, 6 — 8 pm at the Deer Park Community Center. Stanton did not have a quorum at its last meeting. The land use goals and objectives and policies were adopted the previous month. Plan commission members continue to look at no major subdivisions. They are very specific with no more than 3.9 -acre lot sizes and want to make changes related to that in their subdivision ordinance. The allowance of only two lots in five years will continue or four lots in five years may be allowed with transfer of development rights. Members would like to see the County regulate by density. Their plan incorporates policies regarding rezoning ag land. Budrow reported that the Baldwin plan commission met the previous week and continues to waiver between allowing conservation design and major subdivisions in the town on any land zoned agriculture or ag- residential. Conservation design subdivisions may be allowed in agricultural land in transition areas between Baldwin and Woodville and transfer of development rights from other areas into those areas. Some members prefer the status quo of what they now have. A survey showed that 62% of people prefer 0 percent population growth. The ordinance currently allows two lots in five years. That has not been presented to the town board yet. The plan commission and town board met last week on the Highway 63 bypass. The town is working closely with the DOT on creating an official map to keep development out of that area. The town and Highway Department are concerned that the DOT has planned for no intersection at Highways E and 63. Hammond held its meeting the previous Thursday and worked through the implementation element. A September 20 open house is planned to cover that section. They are looking at future road impact fees and other fees. They will be reviewing the County subdivision ordinance for conservation design to see if it meets their needs. If it does not, they will develop a town subdivision ordinance. Pleasant Valley did not meet last month. Denzer attended two DOT informational meetings on the Highway 64 project for the purpose of identifying corridor improvements, identifying locations for any shifting or movements, and are encouraging communities to do official mapping or do other types of regulations that would preserve those corridors and identify interchange locations. This would be a 25 -year, three -stage approach with short term, medium term and long term improvements. Denzer distributed copies of a letter sent to Strand Associates from Highway and Planning and Zoning Departments listing comments and suggestions on looking at alternative ways of providing driveways and frontage roads. The Towns of Stanton and Cylon have decided to take no positions but allow individual citizens to submit comments. U.S. Army Corp of Engineers is conducting public meetings in support of its reconnaissance study of the St. Croix River Watershed. Fodroczi attended one of five public meetings held to gather suggestions and ideas for potential federal projects to partner at the local level. The previous scope of work and RFP prepared on the wastewater issue was sent to them. They will take the results of any input and carry out the study over the balance of this year then organize doable projects in early 2006. Fodroczi will continue to follow this process. The Corp of Engineers had met with other state and federal agencies earlier this year. New Richmond Intergovernmental Committee - Fodroczi reported on a meeting he attended in July plus a follow -up meeting with the City Mayor, Administrator and town chairs from the four surrounding towns. The purpose was to organize more formally and establish cooperative boundary agreements with the City and surrounding towns. Doug Rivard, Town of Star Prairie, was elected chair of the group. Because all but one of the boundary agreement laws do not provide for any formal County participation, the County has land use jurisdiction in the extra- territorial area in terms of zoning and subdivision review, shoreland and floodplain zoning and sanitary ordinance, non - metallic mining and other regulations, participants agreed to having County representation in the group. County Board Chairman will appoint a representative and Jim Janke will act as facilitator. George Hall, State Department of Administration in Madison, will attend the next meeting on August 31. Motion by Krueger, 2 nd by Habhegger to approve per diem for a person to attend the Intergovernmental Committee meetings. Motion carried. Zoerb agreed to attend the meetings. A meeting on intergovernmental cooperation sponsored by UW -River Falls is also scheduled on August 31 at The Phipps Center. The County will have representatives at that meeting. This will be a follow -up of meetings that set up a structure for this organization. From those meetings a work group developed a proposal on creating a framework for intergovernmental cooperation between Pierce, Polk and St. Croix Counties. From responses to inquiry letters, four topics were identified as topics for discussion: wastewater treatment, methamphetamine problems, regional tourism and smart growth best practices. Krueger agreed to attend the meeting on August 31. Land Information Report — Budrow reported on the recent ESRI International User Conference he attended in San Diego. 14,000 people were in attendance. He had opportunity to attend a technical session each day and talk with people who developed the software. He received good tips on developing our parcel information and Internet map server. The purchase of a spatial database engine is included in this year's budget. At the conference Budrow learned of a new edition that will be available next year. He suggested that we wait until next year to purchase this software. The land information plan update was sent to the State. We have completed and submitted Reviews of Barron and Chippewa Counties. Barron and Dunn Counties were to review our plan but it appears that Barron is no longer reviewing our plan and no response has been received from Dunn County. Other counties should be reviewing our plan. Budrow reported that we are in the final part of a major project of converting our tax parcel maps containing 33 different files, one for each municipality. Those files will be merged together into a different database format that will be helpful in our workflow and integrating with Real Property resulting in easier editing, zoning updates on the Internet and addressing. This should produce more efficiency with mapping projects. Through the Farm Service Agency National Agricultural Image Program, we now have available color 2004 orthophotography with two - meter pixel resolution with more accuracy. The County surveyor intern is finishing scanning the survey files to make them available on the website. Real Property Lister Update — Fodroczi reported that staff is working with Information Technology Department on a way to extract and compare output from Register of Deeds software and GCS property and tax software so we can compare the flow of documents that have been recorded in the Register of Deeds office to the flow of documents processed in our office. IT staff is also working to organize a routine extract and report that can be done on an ongoing basis to compare with year to date. Through July 31, 2800 property documents had been recorded that require edits and changes in the property file. An average of 100 documents are processed per week. Judy Kahler is working part time at organizing and filing 2004 documents. She is also trained on document processing. IT will finalize a routine monthly report. With Kahler's help all documents should be entered by the end of October, reaching our goal of being current by tax time. Treasurer Cheryl Slind offered help at tax time so Real Property staff can keep working on documents. Code Administration Report - Fodroczi reported that the staff has been working on procedures and forms and the application process. He stated that the quality of work is now better. Staff is also working on ordinance drafting with Bob Bezek leading on the floodplain ordinance. A staff team consisting of Bezek, Fodroczi, and Alex Blackburn, with Ellen Denzer as team leader are updating the land division ordinance. Fodroczi stated that staff is working on some notable violation cases. Land Division Ordinance Adoption Timeline — Denzer reviewed the new timeline with adoption planned for December 13. The schedule will be mailed to the towns by August 26. Motion by Hurtgen, 2nd by Habhegger to adopt the new timeline. Motion carried unanimously. Rezoning Schedule — Five rezonings are scheduled for September 7. Those with town approval will be on the September 15 County Board agenda. Viewings will be done during the August 30 Planning and Zoning Committee meeting. NR 115 Public Hearing Schedule and Comments — Comments signed by Land and Water and Planning and Zoning Departments will be brought to the August 23 Committee meeting. Lower St. Croix Riverway Resolution - Fodroczi reported that comments were received from County Board members when the Riverway ordinance was adopted regarding the differences in Wisconsin / Minnesota's Riverway rules. After discussion the Committee agreed that the best way to communicate this issue would be through the Lower St. Croix Management Commission. Register of Deeds 2006 Budget - Walsh distributed temporary position requests approved by personnel showing costs for 2005 and 2006. She also distributed a synopsis of projected revenues including a proposed operational budget not including salaries, liability and health insurance. Walsh noted that recording fees are lower than projected for 2005. Currently there are 13 Internet users paying fees. We will be changing to electronic recording soon which will cut staff time considerably. Motion by Krueger, 2nd by Hurtgen to accept the Register of Deeds operation budget. Motion carried unanimously. Aperture Card Scanning Project - Walsh reported that no one is presently doing this project and has obtained some quotes on outsourcing the work. This is a very time consuming project and outsourcing to a company with appropriate equipment will get the project completed much more quickly. One company would set up a three -year payment system. Continuing the work in house would take approximately 13 years to complete. Walsh has received quotes from two companies. Another Wisconsin county is currently using one of those companies. Walsh asked the Committee to consider outsourcing this work, which will then eliminate the need for the part time staff person. Meeting adjourned at 1:43 p.m. Re ectfully submitte : dy Olson ecording Secretary Stan Krueger, Secretar