HomeMy WebLinkAboutResolution 2023 (09) Resolution No. 9 (2023)
ST CRO 0111 I.�ITY RESOLUTION AMENDING PERSONNEL POLICIES AND PROCEDURES
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COVER MEMO
TO: County Board of Supervisors
FROM: Ken Witt, County Administrator
DATE: March 7, 2023
AGENDA ITEM: Resolution Amending Personnel Policies and Procedures Handbook
BACKGROUND INFORMATION
PTO Donation Policy Proposed Changes
Definitions
• Updated medical emergency to indicate that the emergency can be for the
employee, employee's spouse, or dependent child as long as it would require the
employee to have a prolonged absence from work.
Determining Recipient Eligibility
• Add eligibility criteria - must not be receiving long-term disability benefits. If
receiving short-term disability, a combination of short-term disability payments
and PTO donation payments cannot exceed 100% of the recipient's regular
income.
Application Process
• Added language regarding pregnancy - If applying due to a pregnancy, the
medical statement must include the duration of time the employee will need off
specifically due to a medical condition. The PTO Donation Program does not
allow donated hours to be used for non-medical conditions, which includes child
bonding time.
Donation Process for Direct Donations
• Added clarifying language regarding maximum donation - The maximum
includes a combination of both self-directed donations and donations made to
the PTO Donation Bank.
Program Guidelines and PTO Usage
• Added language - A recipient receiving donated hours due to pregnancy may
not use donated PTO hours beyond the medical need for time off.
• Removed language regarding maximum number of hours per pay period -
80 hours of leave.
• Added language regarding maximum number of hours per pay period - the
number of hours needed to provide 100% of regular earnings if the employee is
collecting short-term disability payments.
Updated language regarding timesheet requirements - At the end of each pay
period, before submitting a timesheet, it is the responsibility of the recipient
and/or the recipient's supervisor to report the specific number of Donated PTO
hours the employee will need in order to fill their FTE (not to exceed the
maximum allowable hours as stated within this policy). This request should be
made to Payroll. If donations are available, payroll will notify the recipient when
the Donated PTO can be added to their timesheet and submitted for supervisor
approval.
PTO Donation Bank
• Updated Donation language
o Employees can elect to donate PTO to the PTO Donation Bank during the
last 10 business days of the calendar year.
Deductions of donated PTO to the PTO Donation Bank will take place on December 31
and will count towards the current year's annual donation limit.
Resolution No. 9 (2023)
ST CRO 0111 I.�ITY RESOLUTION AMENDING PERSONNEL POLICIES AND PROCEDURES
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1 WHEREAS, on September 2, 2014, St. Croix County adopted the current version of the
2 St. Croix County Personnel Policies and Procedures Handbook; and
3
4 WHEREAS, the handbook was further amended between 2015 and 2022; and
5
6 WHEREAS, the Staff Advisory Committee and Department Heads have been provided
7 copies of the updated policies for review; and
8
9 WHEREAS, on February 21, 2023, the Administration Committee reviewed the
10 amendments and recommends approval to the St. Croix County Board of Supervisors.
11
12 NOW, THEREFORE, BE IT RESOLVED by the St. Croix County Board of
13 Supervisors that the St. Croix County Personnel Policies and Procedures Handbook is hereby
14 amended as follows:
15
16 Amend Section -Paid Time Off Donation Program Policy
Le—gal—Fiscal—Administrative Approvals:
Legal Note:
Fiscal Impact: Policy change has no fiscal impact.
'
Neat era'os,Corporation Counsel 2/13/ 023 tin Maw°fi 2/13/2023
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IC' V U Admin r r 2/14/2023
02/21/23 Administration Committee RECOMMENDED
RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Bob Feidler, Supervisor
SECONDER: Scott Counter, Vice-Chair
AYES: Carah Koch, Bob Feidler, Scott Counter
EXCUSED: Bob Long, Paul Berning
Vote Confirmation.
Cash Koc Administration, lair 2/22/2023
St. Croix County Board of Supervisors Action:
Roll Call -Vote Requirement— Majority of Supervisors Present
RESULT: ADOPTED [UNANIMOUS]
MOVER: Carah Koch, Supervisor
SECONDER: Richard Ottino, Supervisor
AYES: Lind, Anderson, Long, Leaf, Koch, Adams, Berning, Ottino, Feidler, Ostness,
Counter, Hansen, Sherley, Carlson, Barcalow, Swanepoel, VanSomeren, Ramberg
This Resolution was Adopted by the St. Croix County Board of Supervisors on March 7, 2023
Christine Hines, County Clerk