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HomeMy WebLinkAboutPublic Protection Committee 01-13-05 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING AND AGENDA *Amended TO: Chair Clarence Malick St. Croix County Board FROM: Julie Speer, Chair COMMITTEE TITLE: Public Protection Committee DATE: January 13, 2005 TIME: 8:30 a.m. LOCATION: St Croix County Government Center ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Regular Meeting February 11, 2005 8:30 a.m. ACTION ON PREVIOUS MINUTES December 10 2004 and January 6 2005 UNFINISHED BUSINESS: 1. Web Browser 2. Traffic Ticket Collections NEW BUSINESS: 1. Bills and Vouchers ** 2. Medical Examiner Cindy Litzel a. Annual Report b. ME Office 3. Child Support Administrator, Katy Kapaun 4. District Attorney Eric Johnson * * *, Victim Witness Ann Gustafson a. *Grant for Diversion Coordinator Position 5. Sheriff Dennis Hillstead * * *, Chief Deputy Ron Volkert, Patrol Captain Bob Klanderman, Jail Captain Karen Humphrey, Office Manager Mary Martell a. Expenditures: Drug Fund/Confiscated Acct/Jail Assessment b. Inmate Debts c. Automatic Pawn Shop System Resolution d. Storage Building e. Jail Policies 6. State Court System Mandated Human Services Referendums 7. ** *Meth video, test & presentation to the County Board. a. Time needed: 18 minutes for tape, presentation 8. Per Diem for Committee work 9. *Closed Session per Wisconsin Statute 19.85(1)(c) for employee evaluation. 10. *Reconvene into Open Session ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order.) SUBMITTED BY: Julie Speer Date: January 4, & Jan 10, 2005, amended January 12, 2005 COPIES TO: County Board Office News Media/Notice Board County Clerk Committee Members Respective Dept. Heads Tom Boron Clerk of Court *Additions /Changes /Corrections ** These reports to be given by each Dept. Head * ** To be coordinated between these two departments 1/12/2005 PUBLIC PROTECTION COMMITTEE MEETING January 13, 2005 MEMBERS PRESENT: Julie Speer, Lori Bernard, Mark Erickson and Chuck Mehls. Denise Gunderson was excused. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy Ron Volkert, Jail Captain Karen Humphrey, District Attorney Office Manager Cathy Halversen, Child Support Administrator Katy Kapaun, Medical Examiner Cindy Litzel, Casey Swetlik and Renee Carufel Meeting called to order at 8:30 a.m. by Chairperson Speer. Motion by Erickson /Bernard to approve the agenda. Carried. Next regular meeting will be February 11th at 8:30 a.m. Motion by Bernard /Erickson to approve the minutes of Dec 10 Carried. Motion to approve the minutes of Jan 6 th by Bernard / Mehls. Carried. Speer presented a copy of the letter to the Judges written by Mark Erickson regarding the traffic ticket collections. MEDICAL EXAMINER'S REPORT: Litzell reported to the committee she has 5 outstanding bills for autopsies from the end of 2004 that she has not received yet. Discussion as to what year they should be charged to was held. Litzell has called the involved parties and requested copies of these vouchers; and was informed by the Finance Department that she could turn these in until Jan. 28 and still take them from the 2004 budget. Speer questioned Litzell as to what her duties actually were as Medical Examiner. Litzell explained she is on- call whenever she is not working at the Baldwin Hospital. When she is working at the hospital her deputy staff is on- call. Consensus of the committee is that Litzell spend more time on administrative duties and let the deputies serve more time on call. Litzell presented the Medical Examiner's 2004 budget summary as directed. Discussion on preparation of the budget and annual report was held. Litzell requested better direction from the committee as to what they expect her to do. She would like more training as to how to prepare a budget. Swetik reported the Intern, Logan Baker, will be starting shortly. He will be training Baker and expects no compension. Motion by Bernard / Mehls to approve the vouchers of $6878.48. CHILD SUPPORT REPORT: Kapaun presented a report of the caseload tracking for 2004 with prior year comparisons, revenue status and budget status reports. She also explained the reasons for being over budget in certain areas but overall is still under budget. Motion by Erickson /Bernard to approve the Child Support bills of $2503.26. Carried. Kapaun reported the main switchboard phone in her department became disabled before the end of the year. Motion by Speer / Mehls purchase a new phone for $537 from her 2004 budget. Carried. Erickson questioned if policies are in place for her office. Kapaun replied most policies are from the State and other policies are in place. Motion by Erickson / Mehls to approve the resolution opposing the State Department of Workforce Development /Bureau of Child Support budget proposal to reduce County share of federal Child Support enforcement performance dollars. Carried. Motion to go into closed session per WI Statute 19.85 (1) (c) by Bernard / Mehls at 10:10 am. Motion to come out of closed session by Erickson / Mehls at 11:00 am. DISTRICT ATTORNEY'S REPORT: Halverson reported on receiving the grant of $50,000 for the Diversion .Coordinator. Motion by Mehls /Erickson to approve this position. Carried. Motion by Erickson /Speer to approve the bills of $7152.55 for the DA's office. Carried. Halverson informed the committee storage space was becoming an issue in their office. Mehls informed her this problem will be addressed in the 2006 budget. SHERIFF'S REPORT: Hillstead showed the committee the present policy book in place. Every employee has a copy. Discussion was held on the use of the meth video and how he is going to present this to the County Board. Hillstead reported the year ended with 15 traffic fatalities. The County can no longer use the Cylon rifle range but will be able to use the Hudson Rod and Gun rifle range. Hillstead reported his Department ended the year with 11,500 calls for service, an increase of 700 from last year. He explained the new procedures for child porn and internet crimes and his Department is using video cameras more for evidence in crimes. Hillstead explained the jail population. County inmates have really increased in the last six years; if this continues we will need a new jail pod much sooner than expected. Evidence room storage is becoming an issue. Discussion was held. Jim Matilla has been approved to retire by the State There is a need to hire 5 people in the Jail. Hillstead reported the pistols and invoice that were ordered in 2004 arrived. The total amount owed is $28,359. He will take $20,000 from his training budget and $8,359 from the Confiscated Assessment fund. Hillstead reported the need to buy a taiser for the Jail. Motion by Speer /Erickson to approve $800 from the Confiscated Assessment fund to make this purchase. i I St Croix Valley Drug Task grant was explained. The District Attorney's office will receive 85 percent of the drug investigator's salary and has to fund the remaining 15 percent from his budget. Hillstead also explained the reduction of grants in the future. Mike Winberg and Scott Knutson have been promoted to patrol sergeants and Ryan Thompson is sergeant in the Jail. Motion by Mehls /Erickson to approve the bills for the Sheriff's Department of $32,534.86. Carried. Motion by Erickson / Mehls to approve $69,976.88 for the Jail. I JAIL CAPTAIN'S REPORT: Humphrey explained the average daily population in the Jail. Humphrey reported on the policy changes that have been made. Anytime a policy is i changed, the old policy has to be kept with tracking systems available. Ray Pollen, attorney for Independent II Consultants, has reviewed the ten critical policy changes. All the Gallagher risk management recommendations have been incorporated in the new policies if they are consistent to State law and have been referred to Corporation Counsel for approval. The closing date for the Chief Deputy's position will be Feb 4 The Committee should have a special meeting on Feb 7 go over applications for the position and should have job description prior to this meeting. Hillstead recommends an outside firm to do the background investigation of each candidate. CHIEF DEPUTY'S REPORT Volkert had nothing to report at this time. His time with the County is coming to an end so he is looking forward to retirement. Esther Wentz came before the committee asking if there will be a farewell party for Ron Volkert. Hillstead said he will look into this. Meeting adjourned at 12:40 p.m. Lori Bernard, Secretary Renee Carufel, Recording Secretary