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HomeMy WebLinkAboutTransportation Committee 05-09-11 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY TRANSPORTATION COMMITTEE May 9, 2011 - 8:30 A.M. St Croix County Highway Department Office, 920 -3 Street, Hammond, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING DATE OF NEXT MEETING CONSIDER VOUCHERS FOR PAYMENT FINANCIAL REPORT REVIEW HIGHWAY SAFETY MINUTES CONSIDER SEMINAR ATTENDANCE REQUESTS CONSIDER STATE PROJECT REQUESTS ANNOUNCEMENTS & CORRESPONDENCE OLD AND NEW BUSINESS 1. Consider Federal Aid Bridge Construction Project State Municipal Agreement (SMA) 2. Patrol Superintendent Report 3. Consider Proposals Received for Centerline and Edgeline Painting 4. Consider Proposals Received for Erosion Control Materials 5. Consider Proposals for Crushing Services at the Stanton Pit 6. Review 2010 Report of Financial Operations 7. 2012 — 2013 Goals Status/Update ANY OTHER BUSINESS AUTHORIZED BY LAW POSSIBLE AGENDA ITEMS FOR NEXT MEETING NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order. Action may be taken on any or all items shown.) SUBMITTED BY - Tim Ramberg, Highway Commissioner DATE SUBMITTED — May 2, 2011 * * Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/2/2011 6:52 PM MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of May 9, 2011 The meeting was called to order by Chair Rebholz at 8:30 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen, Sicard and Peavey in attendance. Others present for all or parts of the meeting included Daryl Standafer, County Board Chair, Tim Ramberg, Randy Gunderson, Rich Loney and Jane Bond. A motion was made and seconded (Schrank/Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Peavey /Hurtgen) to approve the minutes of the April 11, 2011 meeting as presented. Motion carried. The June meeting is scheduled for Monday, June 13, 2011 at 8:30 a.m. with Rebholz and Schrank reviewing bills prior to the meeting. The WCHA Summer Road School is scheduled for Monday June 6, 2011 through June 8, 2011 in the Wisconsin Dells. Rebholz and Hurtgen reviewed the vouchers at 8:00 a.m. A motion was made and seconded (Rebholz/Hurtgen) to approve the vouchers for payment. Motion carried. Bond and Ramberg reviewed the 2010 Financial Report of Operations. Schrank reviewed the minutes from the April 28, 2011 Safety Committee minutes. Ramberg also discussed the WCHA Safety and Training Committee's formation of a "Train the Trainer' program for various aspects of Highway Department activities. Consider Seminar Attendance Requests: There were no seminar attendance requests this month. Consider State Project Requests: There were no state project requests to review. Ramberg reviewed the following announcements and correspondence with the Committee: • Update of new damage in roadway in Pleasant Valley as a result of the August 2010 flooding. • Flood funding update. • CTH "W" hill cut project update. Consider Federal Aid Bridge Construction Project State Municipal Agreement (SMA): Ramberg reviewed the SMA for the CTH "M" bridge. A motion was made and seconded (Sicard /Hurtgen) to approve the SMA as presented. Motion carried. Patrol Superintendent Report: Gunderson reviewed the current County maintenance work currently being performed and anticipated throughout this summer season. He also reported on the work being done for the local municipalities. MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of May 9, 2011 The meeting was called to order by Chair Rebholz at 8:30 A.M. Roll call was taken with Rebholz, Schrank, Hurtgen, Sicard and Peavey in attendance. Others present for all or parts of the meeting included Daryl Standafer, County Board Chair, Tim Ramberg, Randy Gunderson, Rich Loney and Jane Bond. A motion was made and seconded (Schrank/Hurtgen) to adopt the agenda as published. Motion carried. A motion was made and seconded (Peavey /Hurtgen) to approve the minutes of the April 11, 2011 meeting as presented. Motion carried. The June meeting is scheduled for Monday, June 13, 2011 at 8:30 a.m. with Rebholz and Schrank reviewing bills prior to the meeting. The WCHA Summer Road School is scheduled for Monday June 6, 2011 through June 8, 2011 in the Wisconsin Dells. Rebholz and Hurtgen reviewed the vouchers at 8:00 a.m. A motion was made and seconded (Rebholz/Hurtgen) to approve the vouchers for payment. Motion carried. Bond and Ramberg reviewed the 2010 Financial Report of Operations. Schrank reviewed the minutes from the April 28, 2011 Safety Committee minutes. Ramberg also discussed the WCHA Safety and Training Committee's formation of a "Train the Trainer' program for various aspects of Highway Department activities. Consider Seminar Attendance Requests: There were no seminar attendance requests this month. Consider State Project Requests: There were no state project requests to review. Ramberg reviewed the following announcements and correspondence with the Committee: • Update of new damage in roadway in Pleasant Valley as a result of the August 2010 flooding. • Flood funding update. • CTH "W" hill cut project update. Consider Federal Aid Bridge Construction Project State Municipal Agreement (SMA): Ramberg reviewed the SMA for the CTH "M" bridge. A motion was made and seconded (Sicard /Hurtgen) to approve the SMA as presented. Motion carried. Patrol Superintendent Report: Gunderson reviewed the current County maintenance work currently being performed and anticipated throughout this summer season. He also reported on the work being done for the local municipalities. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 May 9, 2011 Consider Proposals Received for Centerlining and Edgeline Painting: Loney reviewed the proposals received for centerlining and edgelining. A motion was made and seconded (Sicard /Peavey) to accept the proposal from Traffic Marking Services, Inc. of Maple Lake, Minnesota for the 2011 centerlining and edgelining for the basic price of $.0479 per linear foot for 4" yellow and $.0469 per linear foot for 4" white striping. Motion carried. Consider Erosion Control Material and Seed Proposals: Loney reviewed the proposals received for seeds and erosion control material. A motion was made and seconded (Schrank/Hurtgen) to accept the proposal from Olds Seed Solutions, of Madison, Wisconsin as presented for seeds with an initial purchase cost of $2,725.00 and Brock White of St. Paul, Minnesota as presented for erosion control material with an initial purchase cost of $8,144.40. Motion carried. Consider Proposals Received for Crushing Services at the Stanton Pit Loney reviewed the crushing proposals received. A motion was made and seconded (Shrank/Peavey) to award B.R. Amon & Sons, Inc., of Elkhorn, Wisconsin the crushing proposal for the Stanton Pit. Motion carried. Loney also discussed an initiative to crush excess material in the Somerset Pit for use as chipseal material. He noted this might be a good use for material we have on hand not currently being used for other projects. We have had the material tested and plan to use on County road projects at this time to see how it compares with our usual chipseal material. Ramberg noted there is and area on CTH "T" that we will be experimenting with a base stabilization product to help reduce unnecessary rutting. 2012 -2013 Goal Status Update: Ramberg reviewed his list of goals for the upcoming years. Adjournment: Rebholz called for adjournment at 10:44 a.m. with unanimous consent of the Committee. 2. SECRETARY SECRETARY