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Home My WebLink AboutTransportation Committee 06-07-05 NOTICE OF COMMITTEE MEETING of TO: Clarence Malick, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: June 7, 2005 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: STATE PROJECT REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Review 2004 Financial Report of Operations Discuss CTH "U" Right of Way Acquisition Machinery Management Update NEW BUSINESS: Accept Proposal for Maintenance Truck Dump Bodies Accept Proposal for Survey Equipment Accept Proposal for Signing Project Grant Material Discuss Update of Highway Department History Review Preliminary Plans for Safety Roadeo Discuss Preliminary 2006 Budget ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Tim Ramberg, Highway Commissioner DATE: May 26, 2005 MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of June 7, 2005 The meeting was called to order by Chairman King at 9:05 A.M. Roll call was taken with King, Grant, Jacobson, and Peterson in attendance. Rebholz was excused. Others present for all or parts of the meeting include Tim Ramberg, Rich Loney, Kevin Brown, Brian Halling, Matt Helland and Jane Bond. A motion was made and seconded (Peterson /Grant) to adopt the agenda as published. Motion carried. A motion was made and seconded (Peterson /Grant) to set the July 2005 meeting for July 7, 2005 at 9:00 A.M. with King and Rebholz reviewing vendors at 8:30 A.M. Motion carried. Action on Previous Minutes: A motion was made and seconded (Jacobson /King) to approve the minutes of the May 9, 2005 meeting. Motion carried. Approve Vouchers for Payment: King and Peterson reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King /Peterson) to approve the vouchers for payment. Motion carried. Review Fund Balances: Bond reviewed the May 15, 2005 fund balances, comparing them to the same time last year. Discuss Preliminary 2006 Budget: Ramberg gave the Committee an overview of the preliminary 2006 construction cost projections and budget numbers. Review Highway Safety Minutes: Grant and Bond reviewed the unofficial minutes of the May 25, 2005 Highway Department Safety Committee meeting. Seminar Attendance and Requests: Ramberg reviewed the agenda for the 2005 Summer Highway Conference to be held June 13 through 15 2005 in Wisconsin Dells. A seminar on water entry control of exterior walls and foundations was presented to the Committee. It was the consensus of the Committee to decline sending an employee at this time. State Project Requests: A motion was made and seconded (Jacobson /Grant) to approve two (2) Discretionary Maintenance Agreements (DMA) for retaining wall repair on I -94 in the amount of twenty thousand dollars ($20,000.00) and non interstate access control in various locations throughout the county in the amount of fifteen thousand dollars ($15,000.00). Motion carried. Announcements and Correspondence: The following announcements and correspondence were reviewed with the Committee. • Two -week project schedule was distributed and reviewed. • Ramberg explained upcoming changes as a result of the WisDOT reorganization. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 June 7, 2005 • An Update from Buck Malick regarding the St. Croix River Bridge Visual Quality Planning Process (VQPP) committee was given. • An article on the recent 35/64 meeting was distributed. Accept Proposals for Survey Equipment: Halling presented a proposal to upgrade the GPS base station as previously discussed, and preliminary plans for service agreements with other entities. A motion was made and seconded (Peterson /King) to approve the purchase of a Leica base station system from Leica Geosystems of Rosemont Minnesota in the amount of twenty -three thousand three hundred fifty - three dollars and forty -seven cents ($23,353.47). Motion carried. Review 2004 Financial Report of Operations: The 2004 Financial Report of Operations was distributed and reviewed. Review CTH "U" Right of Way Acquisition: Ramberg discussed the current status of right of way acquisitions for the CTH "U" project. A motion was made and seconded (Peterson /King) to allow Ramberg to authorize adjusting the current price per acre, as needed, to reflect changes in the current market value up to three thousand dollars ($3,000.00) per acre. Motion carried. Machinery Management Update: Loney updated the Committee on the equipment acquisition list as well as the Deer Park site. Brown and Ramberg revisited the purchase of hydraulic units for the 2005 maintenance trucks. The Committee was satisfied with the quotes received and gave consent to move forward on the set up of the truck-& hydraulic systems as discussed. Review and Award Maintenance Truck Dump Bodies Proposals Brown explained the features of the different dump bodies being proposed, and the potential benefits to our operation. A motion was made and seconded (Jacobson /Grant) to purchase one (1) Henderson FSH -II 304 stainless steel V -box from Universal Truck and Equipment of Galesville Wisconsin in the amount of thirteen thousand three hundred fifty -four dollars ($13,354.00). Motion carried. A motion was made and seconded (Peterson/ Jacobson) to purchase two (2) Henderson Mark -II 304 stainless steel conventional boxes from Universal Truck and Equipment of Galesville Wisconsin in the total amount of twenty -one thousand three hundred ninety -six dollars ($21,396.00). Motion carried. Accept Proposals for Signing Project Grant Material: Ramberg informed the Committee of a signing cost sharing application awarded to the Highway Department as well as two other municipalities. A motion was made and seconded (Peterson /King) to accept the following proposals for Traffic Safety Marking Enhancement Grant Program (TSMEGP) ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 June 7, 2005 materials: From M & R Sign Company, 30 "x 30" DG -3 Stop Signs for forty - five dollars and thirty -nine cents ($45.39) each; 30 "x 30" DG -3 Warning Signs for forty -five dollars and fourteen cents ($45.14) each; 36 "x 36" DG -3 Warning Signs for seventy dollars and seventy -four cents ($70.74) each; 18" x 24" DG -3 W1 -8 Chevrons for twenty -three dollars and forty - eight cents ($23.48) each; 24" x 30" DG -3 W1 -8 Chevrons for thirty -six dollars and eighty -five cents ($36.85) each; 60" x 30" DG -3 Large Arrow for ninety -six dollars and ninety -two cents ($96.92) each. From Rent -A- Flash, 36" x 36" DG -3 Stop Sign for seventy dollars and forty -five cents ($70.45) each;.48" x 24" DG -3 Large Arrow for sixty -six dollars ($66.00) each; 24" x 9" DG -3 Street Signs for twenty -one dollars and ninety -eight cents ($21.98) each; 30" x 9" DG -3 Street Signs for twenty -seven dollars and eighty -five cents ($27.85) each; 36" x 9" DG -3 Street Signs for thirty -two dollars and ninety -eight cents ($32.98) each. From Tapco, High Intensity Sign Brackets for twenty -four dollars and forty cents ($24.40) each and High Intensity Sign Posts for fifteen dollars and ninety -five cents ($15.95) each. Motion carried. Discuss Update of Highway Department History: Ramberg distributed copies of the original Highway Department History written by Pearly Jacobsen in 1979. Update discussions to the history will be included on future agendas. Review Preliminary Plans for Safety ROADEO: Bond informed the Committee of initial plans for the 2005 Safety ROADEO, including preliminary agenda, event date and employee participation. Adjournment: A motion was made and seconded (King /Peterson) to adjourn at 12:05 P.M. Motion carried. ----------------------------- SECRETARY