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HomeMy WebLinkAboutAdministration 05-04-04 i ST. CROIIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick St. Croix County Board FROM: COMMITTEE TITLE: Administration Committee DATE: Tuesday, May 4,2004 TIME: 9:00 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: April 6, 2004 UNFINISHED BUSINESS: 1. Rules and By -Laws 2. Statewide Legislative Issues 3. Follow up to County Board Goals 4. Policy re: Combining Departments 5. Committees, Citizen Committee Members, Per diem & Mileage 6. County Policy NEW BUSINESS: 1. Election of Officers *2. Discussion of Meeting Dates - Act on after 10:45 AM ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Art Jacobson DATE: April 29, 2004 COPIES TO: County Clerk News Media /Notice Board Committee Members County Board Chairman Corporation Counsel Veterans' Service Officer *ADDITIONS /CHANGES /CORRECTIONS OFFICIAL ADMINISTRATION COMMITTEE May 4, 2004 Meeting called to order at 9:00 A.M. by Supervisor Art Jacobson. Members present: Tom Caflisch, Art Jacobson, Cindy Leonard and Jan Zoerb. Don Jordan, absent. Others present: Chairman Buck Malick, Administrative Coordinator Chuck Whiting and Corporation Counsel Greg Timmerman Adoption of Agenda: Motion by Caflisch, 2nd by Zoerb to adopt the agenda. Carried. Adoption of Minutes: Motion by Zoerb, 2 by Jacobson to approve the April 6, 2004 with the section titled Policy re: Combining Departments amended to read: As previously requested by this committee, Chair Malick proposed this By -law amendment: "When a department head vacancy occurs, the potential for improving County government by modifying the position description and/or the organization of the department and parent committee shall be considered. The Administration Committee shall designate the parent committees that are to consider the possibilities and write a report." He also reported that Corporation Counsel Timmerman said it would be good to study all potential consolidations now. Malick said he would bring up the topic at the County Board's goal setting session. There was much discussion. Luckey said that the proposal is not clear on whether the affected parent committee(s) should write the report or the Administration Committee should. Motion by Jacobson, 2nd by Jordan to adopt the proposed language and ask Timmerman to put it in By -law format for this committee's May meeting. Motion carried unanimously. The committee agreed to hold other changes until the after the Board discussion and asked Whiting to provide additional options at the next meeting. Also, Malick did not stay for the closed session. Motion carried. Election of Officers: Nomination by Caflisch, 2nd by Zoerb to nominate Jacobson for Chairman. No other nominations. Unanimous vote for Art Jacobson. Nomination by Jacobson, 2nd by Caflisch to nominate Zoerb for Vice Chairman. No other nominations. Unanimous vote for Jan Zoerb. Nomination by Caflisch, 2nd by Jacobson to nominate Leonard for Secretary. No other nominations. Unanimous vote for Cindy Leonard. Date of Next Meeting: Friday, June 11 2004 9:00 A.M. Wednesday, July 7 2004 9:00 A.M. Rules and By -Laws: Timmerman explained to the Committee the changes that have already been made in the new rules book. On page 1 -St. Croix County was established a self - organized county pursuant to Wisconsin Statutes sec. 59.10. Agriculture and Extension Committee was renamed. River Country and Resource Development Council was added. Timmerman will draw up a resolution and present it to the Board for approval at the May meeting. Squaw Lake Rehabilitation District also needs to be added to list of committees. "When and how often do the three Lake Rehabilitation Districts meet? "was a question posed by the committee. There was some discussion on why Economic Development's parent committee is Planning & Zoning. The committee felt that they should be under the Finance Committee. This will be discussed further at the June meeting. Chair Malick suggested eliminating "parent" committee and refer to it as County Board Committee. Parent committee is somewhat misleading. Motion by Zoerb, 2 nd by Caflisch that unless the listed County Board Committees object to the Administration Committee next month. Thereafter any request for County funds must be reviewed by the indicated County Board Committee. Appointments will be made with consideration of the availability of members of the County Board Committee. Motion carried. Supr. Zoerb left at 9:55 A.M. for a meeting in Baldwin. Policy Re: Combining Departments: Whiting presented the committee with a handout regarding policy combining departments. The committee will read it over and discuss their options at the June meeting. Supr. Caflisch would like to see some sort of an organizational chart set up. Organization by department as well as function is a consideration. Whiting will draw up something for the next meeting. Legislative Issues: A bill will be coming through approving TABOR. WCA is opposing the bill. Supr. Jacobson asked why we do not meet with the Legislators anymore. Do we want to start it up again? Committee will give it some thought and discuss it at the next meeting. Follow up to County Board Goals: Dr. Trechter will have his report ready about May 20'. Committees, Citizen Members, Per Diem & Mileage: Everything has been pretty much settled. County Policy: Whiting is trying to "collect" all the policies. Hopefully, he will have something ready for the Committee to review at their June meeting. Motion to adjourn at 10:50 am by Caflisch, 2 nd by Leonard. Carried.