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HomeMy WebLinkAboutAdministration 06-11-04 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Buck Malick, Chairman St. Croix County Board FROM: Art Jacobson, Chair, Administration Committee COMMITTEE TITLE: Administration Committee DATE: Friday, June 11, 2002 TIME: 1:00 P.M." note time change LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES NEW BUSINESS: 1. Review of Committee Structure a. Comments from other committees b. Organizational Chart 2. Review of Policies Collection Project 3. Planning and Zoning Department Reorganization 4. Review of Board Goal Setting Report UNFINISHED BUSINESS: 5. Rules and By -Laws a. By -Law Revision Proposal re: Adding Rezoning to Board Consent Agendas b. Review of By -Law Article V, Section B, Paragraph 6 re: Supervisors Addressing the Board" - Supervisor Speer 6. Statewide Legislative Issues ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Art Jacobson DATE: COPIES TO: County Board Office County Clerk News Media/Notice Board Committee Members Chairman Malick Greg Timmerman and Lorin Sather *ADDITIONS /CHANGES /CORRECTIONS ADMINISTRATION COMMITTEE June 11, 2004 Meeting called to order at 1:05 p.m. by Chair Jacobson. Members present: Caflisch, Jacobson, Jordan, Leonard and Zoerb. Others present: Administrative Coordinator Chuck Whiting, County Board Chair Buck Malick, Supervisors Denise Gunderson, Stan Krueger, Julie Speer and Esther Wentz. Adoption of Agenda: Motion by Zoerb, 2nd by Caflisch to adopt the agenda as published. Carried. Adoption of Minutes: Motion by Caflisch, 2 „ d by Zoerb to adopt the May 4, 2004 minutes, changing "combing" to "combining" in the first paragraph under Adoption of Minutes. Carried. Date of Next Meeting: Wednesday, July 7 2004 9:00 a.m. Review of Committee Structure: The committee has not received much input from other county committees. Chair Jacobson will briefly discuss what needs to be done at the June 10 County Board Session. No appointments were made to Information Services Committee at this time. The committee will keep its spot in the By -Laws but will be left unstaffed for now. Membership on the Economic Development Committee does not need to be from the Planning & Zoning Committee. The Squaw Lake Rehabilitation needs to have a county (parent) committee. It should be under the direction of the Ag. Extension along with Willow River Rehab. and Bass Lake Rehab. There was discussion as to where the Traffic Safety Commission should be placed. The Public Safety Committee is a consideration. These are some of the changes that need to be addressed. Motion by Caflisch, 2nd by Jordan to have Chair Jacobson address the full County Board at their June 15 session to get their input and feedback as to how the structure should be set up. Carried. Policies Collection Project: Whiting stated that the purpose of the effort to collect policies is to get all the policies into one place. We need one file of each policy -- not several files spread throughout various departments in the County. A policy assembly is needed. The process is on- going. Planning and Zoning Department Reorganization: Supr. Zoerb explained to the committee the need to reorganize the Planning and Zoning Departments. She presented the committee with the the current salary and benefits of the staff for both departments and a comparison of what the budget would be combining the two departments with only one department head. Included also was the job description for the Planning and Zoning Director and a mission statement for the combined departments. Motion by Jordan, 2nd by Caflisch to present the proposed resolution for consolidation of the Planning and Zoning Departments to the full County Board at their June 15 session. Motion carried. Review of Board Goal Setting Report: The committee went over the report from Dr. Trechter. Whiting will explain and share the results of the report with the County Board at their June meeting. Rules and By -Laws: Adding Rezonements to Board Consent Agendas: Motion by Jordan, 2 by Caflisch to add rezoning to the County Board Consent Agenda. Supr. Jordan felt it would add to the efficiency of the meetings. Discussion is still permissible when needed. A rezonement can be pulled and discussed whenever necessary. Suprs. Wentz & Krueger felt it would be rubber stamping and it would be taking away from individual attention to the people and their land. Supr. Speer felt people would think their rezonements were approved and would not show up for any discussion or questions that might arise. Chair asked for a show of hands for approval of the motion. Caflisch and Jordan for approval. Jacobson, Leonard and Zoerb oppose approval. Motion failed. Supervisors Addressing the Board: The topic of addressing the Board was discussed at great length. It was noted that in the By -Laws there is nothing that states a Supervisor cannot address something which is not on the agenda. Supr. Speer's argument was why can't a supervisor address something on the agenda? One example being, a supervisor would like to address Committee Appointments in general. This was declared out of order in both the May and June sessions. The four visiting supervisors will compile information for future discussion. Legislative Issues: The deadline for submitting resolutions to be considered at the 2004 WCA Annual Conference is Monday, June 28 2004. Future Agenda Items: Board of Adjustment Appointments Confirmation, Supervisor Speer -- supervisors addressing the Board and Health & Human Services Rules. Meeting adjourned at 3:35 P.M. Cindy Leonard, Secretary Marilyn Antiel, Recording Secretary