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HomeMy WebLinkAboutAdministration 08-11-04 r ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Buck Malick, Chairman, St. Croix County Board Chair FROM: Art Jacobson, Chair, Administration Committee COMMITTEE TITLE: Administration Committee DATE: Wednesday, August 11, 2004 TIME: 9:00 a.m. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES NEW BUSINESS: 1. Review of Committees Structure 2. Veteran's Services Department 2005 Proposed Budget 3. Policy Procedure for WCA Resolution Review 4. Addition to County Code of Ordinances -- Chapter 7 - Ordinance Electing to Proceed Under Section 75.521, Wisconsin Statutes, in Relation to the Enforcement of Collection of Tax Liens UNFINISHED BUSINESS: 5. Rules and By -Laws a. Review of By -Law Article III, Section D (1)(i) re: Board Chair Appointments with Consultation of Vice Chair b. Review of Citizen Appointees' Per Diem Payments for Committee and Subcommittee meetings c. Draft Resolution Regarding Review of Reorganization Options During Department Head Vacancies d. Draft Resolution from July 7, 2004 Administration Committee - Amendments to County Board Rules and Bylaws, re i. Committee Reporting for Sub - Committees and Appointees ii. County Board Approval of Health and Human Services Appointments iii. Board of Adjustment Appointments iv. County Board meeting agenda format v. Other technical changes 6. Advance Planning for 2005 County Board Goal Setting — Follow Up from July 7 meeting 7. Statewide Legislative Issues ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Art Jacobson DATE: July 26, 2004, August 5, 2004 COPIES TO: County Board Office County Clerk News Media/Notice Board Committee Members Chairman Malick Greg Timmerman and Lorin Sather *ADDITIONS /CHANGES /CORRECTIONS OFFICIAL ADMINISTRATION COMMITTEE August 11, 2004 Meeting called to order at 9:05 a.m. by Chair Jacobson. Members present: Tom Caflisch, Art Jacobson, Don Jordan, Cindy Leonard and Jan Zoerb. Others present: Veterans' Service Officer Lorin Sather, County Board Chairman Buck Malick, Corporation Counsel Greg Timmerman and Administrative Coordinator Chuck Whiting Adoption of Minutes: Motion by Caflisch, 2 nd by Jordan to approve the July 7, 2004 minutes. Carried. Adoption of Agenda: Motion by Caflisch, 2 nd by Jordan to approve the agenda as published. Carried. Next Meeting Date: Starting Wed. September 8, 2004, the Administration Committee will meet on the 2" Wednesday of each month. Veterans' Services Department 2005 Proposed Budget: Sather presented his budget to the Committee for approval. He explained the need for cleaning up his files at a cost of $15,000, which would be used for hiring a temporary individual to do the cleanup task. With this cost added to the budget it would be only a 1 % increase. The other addition requested was for new office furniture and a copier. Zoerb asked if there would be a possibility of taking over another department's copier. Sather agreed to this if it were a serviceable copier. Motion by Caflisch, 2 nd by Zoerb to accept the budget as presented, stressing the importance and need for the file update. Carried. Jordan also stated that Sather has very good stewardship in his budgeting. St Croix County Code of Ordinances — Collection of Tax Lien: Timmerman explained the ordinance addition to the Committee. Motion by Jacobson, 2 "d by Zoerb to approve the adding of Chapter 7 to the Code of Ordinances for the Enforcement of Collection of Tax Liens. Carried. Rules and By -Laws: 5d. Amendments to County Board Rules and By -Laws Timmerman presented a draft resolution containing all the changes discussed at the July 7, 2004 to the Committee. The Committee discussed the changes and made additional changes. Motion by Zoerb, 2 nd by Caflisch to approve the changes and present to County Board for approval. Motion carried. A copy of all changes in resolution form will be given to all County Board Supervisors for their review. Supr. Zoerb recommended "responsible" as an adjective to be used instead of "parent" for the committees that have other committees reporting to them. Example: Ag. and Extension is the contact committee for the Fair Board. The Committee decided "contact" committee was the most appropriate. Motion by Jordan, 2 nd by Zoerb to refer to what was once known as "parent" committees should now be called "contact" committees. Carried. The Committee discussed who should be appointed to the Rehab Districts. Chair Malick stated that rehabs have a linkage to the Land & Water Committee. Should their members be from the L & W Committee? It was decided that the appointee should have an interest in the rehab area they are appointed to serve and need not be a member of L & W. 5c: Resolution Regarding Review of Reorganization Options during Department Head Vacancies This will be discussed and changed at a later time. Timmerman is creating a Resolution to address this issue. 5b: Citizen Appointees' Per Diem Payments for Committee and Sub - Committee Meetings As an appointee to an independent committee you receive Per Diem for that committee meeting. You do not receive payment for any meetings attended for a sub - committee of that committee. 5a: Review -Board Chair Appointments with Consultation of Vice Chair. Appointments are defined by what the Chair and Vice Chair decide what appointments are to be made. The decision is made between the two parties. Jordan stated changing the rules isn't going to solve anything. No changes needed. Follow up from July 7, 2004 Meeting — Planning for 2005 Goal Setting Session: The fourth Monday of April is the date set for the next session. Terry Luterman has been contacted and will facilitate the session. Caflisch thinks these sessions would be the most beneficial at election time when new Board Members are elected. Committee questioned whether any committees have addressed any of the goals set at the session. Whiting will make sure all committees are aware of their duties and goals. Committee feels the next session should be an educational session versus a goal- setting session. Policy Procedures for WCA Resolution Review: Chair Malick briefly explained what needs to be done with the resolutions received from WCA. The Committee will decide, along with Committee Chairs, whether St. Croix County is in support of or against the resolutions. Copies of the resolutions have been given to Committee Chairs for their responses. Legislative Issues: TABOR is dead. Meeting adjourned at 11:15 a.m. Cindy Leonard, Secretary