HomeMy WebLinkAboutAdministration 01-06-04 ` r
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Chairman Clarence Malick
St. Croix County Board
FROM: Linda Luckey, Chair
COMMITTEE TITLE: Administration Committee
DATE: Tuesday, January 6, 2004
TIME: 9:00 AM
LOCATION: St. Croix County Government Center
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS:
1. Rules and By -Laws
2. Statewide Legislative Issues
3. County Board goals
4. Amend Record Retention Ordinance
5. Resolution re exchange of committee assignments between PZAP
& LWCC /Resource & Education
6. Committee name, structure, duties LWCC /Resource & Education
7. Citizen committee members: per diem & mileage
NEW BUSINESS:
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Linda Luckey, Chair
DATE: December 29, 2003
COPIES TO: County Clerk
News Media /Notice Board
Committee Members
County Board Chair
Corporation Counsel
Veterans' Service Officer
ADMINISTRATION COMMITTEE
January 6, 2004
Meeting called to order at 9:00 A.M. by Chair Luckey.
Members present Art Jacobson, Don Jordan (9:10 A.M.), Linda Luckey, Daryl Standafer and Jan
Zoerb.
Others present Buck Malick, Chuck Whiting, Greg Timmerman and Cindy Campbell.
Adoption of Agenda Motion by Jacobson, 2 nd by Zoerb to adopt the agenda. Carried.
Date of Next Meeting Tuesday, February 3, 2004 at the Baldwin Agricultural Center.
Adoption of Minutes Motion by Standafer, 2 nd by Zoerb to adopt the December 2, 2003 minutes.
Carried.
Records Retention Ordinance Supr. Luckey commented on questions, typos and use of
abbreviations. Supr. Standafer stated that as long as Corporation Counsel is satisfied, he is
satisfied. Board Chair Malick inquired about other method of storage of records. Supr. Luckey
recommended that we send the ordinance to the State Public Records and Forms Bureau for
approval and then schedule a public hearing after their approval. Motion made by Zoerb and 2 nd by
Jacobsen to forward the Records Retention Ordinance to the State Public Records and Forms
Bureau for approval. Carried.
Resolution Amending Board of Supervisors Rules and By Laws in Regard to Changing
Committee Responsibilities for Parks System and Recycling Program Motion was made by
Standafer and 2" by Jordan to approve the resolution as presented. Carried.
Committee Name and Structure for LWCC /Resource and Education A memo was distributed
by Chuck Whiting that Bob Heise wrote on 12 -15 -03 that summarized the activities of the
committees. The committee discussed the need for either changing the committee structure or
changing the by laws to correspond with the current committee structure. Greg Timmerman arrived
at this point and stated that his opinion was that they could act as one committee as long as we meet
statute and that statute does not prohibit it. The Administration Committee agreed to have a joint
meeting with LWCC /Resource and Education on February 3, 2004.
Citizen Committee Members: Per diem and mileage County Clerk, Cindy Campbell, presented a
spread sheet of all committees that she was aware of and their terms, payments and budgets.
There was discussion among the committee about who is eligible, that some committees do not pay
per diems, some pay out of their own funds, what are the expectations of the members. Discussion
of citizen participation on committees versus a responsibility of their employment. The question of
what to do with committees that are not provided for in the by laws such as, RC & D and IFLC. No
action taken at this time.
New Business There was a request by Buck Malick to place the issue of Self Organized Counties
on the Agenda for the next meeting. Chuck Whiting was not aware of any legislative issues that
were pressing but that we should be aware that the levy freeze issue might rise again. Planning is
continuing for the April 26, Goal Setting Event for the entire County Board. Zoerb mentioned David
Trechter as a facilitator. Whiting is attempting to compile all County policies.
Meeting adjourned at 12:00 noon.
Submitted by Jan Zoerb, Secretary
Created on 1/26/2004 3:01 PM