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HomeMy WebLinkAboutAdministration 02-03-04 t ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Clarence Malick St. Croix County Board FROM: Linda Luckey, Chair COMMITTEE TITLE: Administration Committee DATE: Tuesday, February 3, 2004 TIME: 9:00 AM LOCATION: Agricultural Center, Baldwin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Rules and By -Laws 2. Statewide Legislative Issues 3. County Board goals 4. Amend Record Retention Ordinance 5. Committee name, structure, duties LWCC /Resource & Education — Joint meeting with LWCC /Resource & Education 6. Citizen committee members: per diem & mileage 7. April County Board goal setting session NEW BUSINESS: 1. Self- organized county; number of committee meetings allowed ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Linda Luckey, Chair DATE: January 28, 2004 COPIES TO: County Clerk News Media /Notice Board Committee Members County Board Chair Corporation Counsel Veterans' Service Officer 4 " OFFICIAL ADMINISTRATION COMMITTEE February 3, 2004 Meeting called to order by Chair Luckey at 9:00 A.M. at the Agriculture Center in Baldwin. Members present Art Jacobson, Don Jordan, Linda Luckey and Jan Zoerb. Excused: Daryl Standafer Others present Buck Malick and Chuck Whiting. Adoption of Agenda Motion by Jacobson, 2nd by Zoerb to adopt the agenda. Carried. Date of Next Meeting Tuesday, March 2, 2004. Adoption of Minutes Motion by Zoerb, 2 by Jacobson to adopt the January 6, 2004 minutes. Carried. Discussion of the Resource Education / LWCC Committee Structure Zoerb read minutes of the January 6, 2004 Resource Education / LWCC Committee meeting. Zoerb suggested that the two committees function separately and maintain separate minutes. Reviewed the County Board Bylaws. JOINT MEETING WITH ADMINISTRATION COMMITTEE — DISCUSS COMMITTEE STRUCTURE At 9:40 A.M. the Administration Committee members joined the Land & Water Conservation Committee meeting that was in progress. Chair Jensen stated that the LWCC and Ag Extension Committee feel that the committee structure should remain as it is now — two Chairmen, two Vice Chairmen, and two Secretaries. There is the same amount of money involved with one or two chairmen. The workload warrants having two chairmen. Raymond commented that most counties have two separate committees. It has always worked well for our county. The statutes mention Agriculture & Extension and Land & Water Conservation, but it does not mention Resource & Education. There may have to be some minor changes in the County Board bylaws. Administration Committee Chair, Linda Luckey, stated it came to their committee's attention that the By -laws namely mentioned one committee; therefore she sent a letter to Chair Jensen and Chair Bethke pointing this out and stating that we may have to change the county Rules and Bylaws. We would have to have a resolution drafted with the two committees' members being elected and having two separate chairmen, identical committee members, except being joined by the FSA (Farm Service Agency) rep on the Land & Water Conservation Committee. County Board Chair Malick asked whether the FSA pays the per diem for the FSA rep (Jim Cody) or if the county pays. Raymond stated that the Ch. 92 stipulates that the county pays the per diem and mileage for the FSA representative as they serve on the LWCC. Art Jacobson stated that it makes good sense to have separate committees and each committee has different staff people attend. Lee Milligan and the other staff agreed to have the UW- Extension and Parks meet in the a.m. and the LWCC would meet in the afternoon. Created on 3/11/2004 11:29 AM County Board Chair Malick also asked about the committee title. Do we want to keep "Resource and Education" as part of the committee title? Raymond stated that "Resource" refers to Land & Water Conservation and "Education" refers to Agriculture Extension. Those two committees comprise the "Resource and Education Committee ". After discussion, it was felt that having three names would be too confusing. To simplify matters, the two committees would be called Land and Water Conservation, and Agriculture and Extension. Zoerb made a motion to update the Bylaws of the County Board of Supervisors to reflect two separate committees, Agriculture and Extension Committee and Land & Water Conservation Committee. Corp Counsel will be asked to create a resolution for the upcoming March County Board meeting to reflect the changes. Committee Chairs are authorized to make changes or comment on the resolution prior to the County Board. The Rules & By -Laws will show that the committees are elected committees of 5 County Board Supervisors. Each committee will have the same five members serving on the Agriculture and Extension Committee and the Land and Water Conservation Committee, and the FSA will appoint one member from their committee who will serve on the Land & Water Conservation Committee. Each committee would have the flexibility to restructure their committee, each having a different chair, vice chair, etc. if they so choose. Also, include language in the By -Laws that the county provides per diem and mileage to the FSA member. Berenschot seconded, carried. Joint meeting ended at 9:55 A.M. Administration Committee resumed their meeting at 10:00 A.M. County Administrator's Report Chuck Whiting discussed the facilitator for the April 26 Goal Setting Meeting. The committee suggested that some of the components of the meeting be: • Getting to know new County Board members • Goal setting • Include the mission statements in the program Committee decided that department heads will not be included at this meeting. The County Board Chair will send a letter to the committees to discuss concerns with their departments. Committee will consider WITC for the location of the April 26 meeting and the times will be 9:00 A.M. to 3:00 P.M. Citizen Committee Members: Per Diem and Mileage; County Clerk could not attend meeting because of location. Jacobson recommended reviewing current By -laws for inaccuracies. Amend Record Retention Ordinances Luckey mentioned that Kathy Spott wants us to review the public health portion. No comments on today's hand -outs. Luckey will discuss it with Kathy. Self Organized County Luckey commented on communications between Greg Timmerman, Buck Malick and herself. Jacobson made a motion to have an ordinance prepared to enable St. Croix County to become a Self Organized County and that it be ready to be presented to the County Board at their next regular meeting in March for consideration. Second by Jordan. Carried. Statewide Issues Whiting and Malick will be attending the Wisconsin Counties Assoc. meeting in Madison next week to discuss solutions for budget management. Topics will include: no levy and communication tower revenue. Whiting discussed capping limits with John Borup and outside auditing legislation.. Meeting adjourned at 12:07 P.M. Submitted by Jan Zoerb, Secretary Created on 3/11/2004 11:29 AM