HomeMy WebLinkAboutEmergency Management and Communications 07-21-04 AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: July 21, 2004
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center, Community Room
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. Employee ID Cards
NEW BUSINESS
1. Review of the City of Hudson's Disaster Plan
2. Storage of the Communications Van Concerns /Hudson's Satellite Fire
Station
3. Increasing the Cost for Emergency Communications Tapes /Reports
4. Communication Enhancement (Sheriff's Dep t.) for Baldwin Back -Up
911 Facility
5. Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Department
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
6. Director's Report - Emergency Communications
7. Emergency Communications Bills
8. Director's Report - Emergency Management
9. Emergency Management Bills
10. Chairman Mehls' Summary or Concerns
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386-4719/386-4718
Gary Kollman Emergency Communications — Phone ##386 -4705
DATE: 07/12/2004
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
MINUTES - OFFICIAL
Emergency Management/Communications Committee
Meeting
July 21, 2004
PRESENT: Chuck Mehls, Clarence Malick, Art Jacobson, Charles Grant - County Board; Casey Swetlik —
Emergency Communications; Jack Colvard — Emergency Management; Ron Volkert — St. Croix County Sheriff;
Doug Briggs, Somerset Police; Craig Nelson, Baldwin EMS; Dan Roeglin, City of Hudson.
Chairman Mehls called the meeting to order at 9:03 a.m.
The Agenda was adopted on a Jacobson/Grant MOTION.
The Minutes of the June 24, 2004 Emergency Management/Communications Meeting were approved on a
Malick/Jacobson MOTION.
DATE OF NEXT MEETING: AUGUST 13, 2004 at 9:00 a.m.
LOCATION TO BE ANNOUNCED
County Board Chair Malick advised this Committee of new requirements for Agendas and Minutes, per the State
Attorney General's Office. Each item is to be listed as is now, but under Director's Report — Emergency
Management and Emergency Communications, it will now need to have listed sub titles. The Minutes are to reflect
Action Taken.
Employee ID Cards
This item was tabled until August's Committee Meeting so that it can be addressed with the assistance of the Personnel Dept.
and Maintenance.
Review of the City of Hudson's Disaster Plan
The City is in the process of reviewing their Plan, which will include the Water Utility preparedness plan. The City's
Emergency Operation Center (EOC) is the Public Safety Building, and in the event of the Public Safety Building being
incapacitated, the second EOC is the Government Center. A Memorandum of Understanding needs to be in place between the
City of Hudson and the County. A Disaster Plan Checklist was given to Dan Roeglin to assist in updating their plan. When
Emergency Management receives the updated Shelter Listing from Red Cross, one will be distributed to the City of Hudson in
addition to the City's designated Shelter Areas. In the new Slab Development areas, it was brought up that the Developer for
that community of housing should construct a Weather Shelter.
A vendor named Pictometry provides GIS Layering software. A Malick/Jacobson MOTION was made that this Committee
recommend the Planning /Zoning Committee, Public Protection Committee, and Emergency Management/Emergency
Communication Committee schedule a Demonstration from Pictometry in the month of November, 2004.
The Committee also discussed Trailer Park Ordinances for communities; this will be addressed at a future EM /EC Meeting.
The City of Hudson is also compiling individual Mutual Aid Agreements with Stillwater, Bayport, Woodbury, and Oakdale,
MN because of Tort Liability differences with former Capital City Mutual Aid Insurance.
Storage of the Communications Van Concerns/Hudson's Satellite Fire Station
A Mehls /Grant MOTION was made to authorize the Emergency Communications Director to discuss with the City of Hudson
Staff and the City of River Falls Staff about the building of a Fire Station near the Government Center and it would contain a
heated storage space for the Emergency Communications van.
Increasing the Cost for Emergency Communications Tapes/Reports
This Committee has made a determination that a typical search takes at least an hour; therefore, a Malick/Jacobson MOTION
was made to Establish the Cost for a copy of a Communications Tape at $50 and $1 per page for photo copies of records and
we do this based on our understanding that the salary -level of the involved employees in the necessary work justify such a cost
and we find that the activities include processing of a request, searching, copying, writing correspondence, invoicing, and
processing of payment, effective today's date.
Communications Enhancement for Baldwin Back -Up 911 Facility
Kollman and Swetlik tested the Redirecting of Radio Traffic to this site; the switch over test of the Radio System
was successful!
Emergency Service Representative's Concerns and Issues
A. Sheriffs Department— Nothing
B. Municipal Law Enforcement - Nothing
C. Fire Services — Not Present
D. EMS Services — EMS Coverage at the County Fair was discussed; this will be placed on the
EM/EC Committee Agenda for August for future EMS Coverage at County Fairs.
Director's Report - Emergency Communications
Swetlik did an Activation Test with the State's Department of Emergency Management. It took seven minutes for
the On -Duty Officer to return the telephone call. The State's Department of Emergency Management needs to
authorize any kind of release of a message in the event of a disaster for dissemination to the cable companies or
Emergency Broadcast System.
County Board Chairman Malick has signed a letter to Dairyland Power giving the County's endorsement in
speaking with the Village of Baldwin to install additional equipment on the tower.
The Voice Mail System has incurred some problems; Marco has made an upgrade to the system to eliminate some
problems.
Swetlik summarized, along with written correspondence, his involvement with the Emergency Communications
Van in support to the St. Croix County Sheriff's Dept. at an Apple River event.
Emergency Communications Bills
The Emergency Communications Bills were approved on a Malick/Jacobson MOTION.
Emergency Management Director's Report
A Critical Incident Management Class is in the process of being scheduled. This is an excellent three -day class. As
required by the State, we need a minimum of 24 students in order to conduct this class. We currently have 14
registered. A date will be set once the minimum # is reached.
Emergency Management Bills
The Emergency Management bills were approved on a Malick/Jacobson MOTION.
Chairman Mehls' Summary or Concerns
Adjournment: Chairman Mehls adjourned the meeting at 12:00 p.m.
Respectfully submitted,
Pam Engen, Administrative Secretary