HomeMy WebLinkAboutEmergency Management and Communications 08-13-04 AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: August 13, 2004
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center, Community Room
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. Employee ID Cards
NEW BUSINESS
1. Policies and procedures for authorizing use of County equipment
2. Preliminary Budget review of Emergency Communications and
Emergency Management 2005 Budgets
3. Use of United Way Gift
4. Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Department
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
5. Director's Report - Emergency Communications
A.Back -Up Communications Center
B. Pictometry
C. Storage Building Update
6. Emergency Communications Bills
7. Director's Report - Emergency Management
A.Grant Funding
B. Exercise Letter
8. Emergency Management Bills
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: 08/02/2004
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
x
MINUTES - OFFICIAL
-- icy ManagementlComnmnications Committee
Meeting
August 13, 2004
PRESENT: Chuck Mehls, Clarence Malick, Art Jacobson, Charles Grant - County Board; Casey Swetlik —
Emergency Communications; Jack Colvard — Emergency Management; Ron Volkert — St. Croix County Sheriff,
Craig Nelson, Baldwin EMS; Jim VanderWyst, New Richmond Fire Dept.; Chuck Whiting, Administrator
Coordinator; David Best, Building Maintenance.
Chairman Mehls called the meeting to order at 9:00 a.m.
The Agenda was adopted on a Grant/Jacobson MOTION.
The Minutes of the July 21, 2004 Emergency Management/Communications Meeting were approved on a
Jacobson/Struemke MOTION.
Supervisor Struemke arrived at 9:26 a.m.
DATE OF NEXT MEETING:
SEPTEMBER 16, 2004 at 8:45 a.m. Baldwin Site Working Meeting
SEPTEMBER 16, 2004 at 9:00 a.m. Regular Meeting
BALDWIN COMMUNITY CENTER, 400 Cedar St.
Employee ID Cards
The Personnel Committee approved Picture Badge IDs. They will be distributed through Personnel, and will be non-
mandatory. Building Maintenance will issue Swipe Keys to employees on the Dept. Heads' recommendations for employees
who need outside access for other than normal business hours.
Policies and Procedures for Authorizing Use of County Equipment
The Committee discussed the use of County EOCs by municipalities. It was determined that a Memorandum of Understanding
will be created for Municipal Use of an EOC Facility in the event their established facility is not operable.
The County will give equipment, purchased through Homeland Security Grants, to different municipalities to maintain and use
with a yearly inventory to be completed for three years. At the end of the three years, the equipment is theirs to utilize at their
discretion. Certain municipalities do not have equipment; therefore, the Mutual Aid Agreements identifying Homeland
Security Grant Equipment will come into play in the event of an emergency situation.
There was discussion regarding use of County -Owned Equipment by private entities. Equipment held by the County
Departments should not be used by private entities even in the case where a County employee may be present but is being paid
by the private entity.
Preliminary Budget Review of Emergency Communications and Emergency Management 2005 Budgets
Due to the uncertainty of the salary and fringe benefit totals, a focus was placed on the Operational Budget Expenses of the
Communications Center and Emergency Management
• Struemke/Malick MOTION was made to accept Emergency Management's Preliminary Budget.
• Malick/Jacobson MOTION was made to approve the operational portion of the Emergency Communications Preliminary
Budget with the following adjustments:
Overtime Line Item reduced by $20,000 to read $30,000;
Salary Line Item to increase $5,000 to reflect additional Temporary Staff Hours;
New Equipment Line Item to increase $800 to reflect the cost of a computer for the CAD 4 position.
Use of United Way Gift
United Way gave a gift of $312 to Emergency Management; this will be used to purchase /replace a portable TV/VCR player
and to purchase a projector screen.
A Thank You Letter will be sent to United Way.
Emergency Service Representative's Concerns and Issues
A. Sheriffs Department — Nothing
B. Municipal Law Enforcement - Nothing
C. Fire Services — Nothing
D. EMS Services — EMS Coverage at County Fair will be addressed at a later date with the Fair
Board.
Director's Report - Emergency Communications
The telephones will be installed next week at the Baldwin Back -Up Site. The Sheriff s Office has a satellite office
in Baldwin. The Line - Leveling testing was successful.
Emergency Communications Bills
The Emergency Communications Bills were approved on a Malick/Struemke MOTION.
Emergency Management Director's Report
Colvard received a Thank You Letter for participating in the Nuclear Power Plant Exercise as a Facilitator from the
WI Emergency Management Office.
Emergency Management Bills
The Emergency Management bills were approved on a GrantlStruemke MOTION.
Chairman Mehls' Summary or Concerns
Storage of Comm. Van — The City of Hudson will not be building their new Fire Station for a couple of years so
Mehls sent for Steel Storage Shed bids.
Adjournment: Chairman Mehls adjourned the meeting at 12:10 p.m.
Respectfully submitted,
Pam Engen, Administrative Secretary