HomeMy WebLinkAboutEmergency Management and Communications 10-21-04 AMENDED AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: October 21, 2004
TIME: 9:00 a.m.
LOCATION: Government Center, Community Room
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. Quotes for Fencing around Hudson Tower Shack
2. Government Center Pay Phone Usage
3. RACES - Benefit Analysis for Antenna Installation
4. EMS/Fire Billing for Standby Time
5. Interoperability Planning Grant
NEW BUSINESS
1. LP Gas at Baldwin Generator Site
2. 2005 C.O.P. Funding for Radio Consoles
3. Requests for Reimbursement of Expenses over three months old
4. Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Department
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
5. Director's Report - Emergency Communications
- Obsolete Radio Base Station
6. Emergency Communications Bills
7. Director's Report - Emergency Management
- Shelters
- FFY 04 & 05 EMPG and EPCRA Grants
- Regional Hospital Exercise
- C.I.M. Class
8. Emergency Management Bills
COMMITTEE CHAIRMAN'S CONCERNS AND SUMMARY
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: 10/13/2004
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
MINUTES - OFFICIAL
Emergency Management /Communications Committee
Meeting
October 21, 2004
PRESENT: Chuck Mehls, Clarence Malick, Art Jacobson, Charles Grant; Chuck Struemke - County Board; Gary
Kollman — Emergency Communications; Jack Colvard — Emergency Management; Ron Volkert — St. Croix County
Sheriff; Jim VanderWyst, Fire Rep.; Scott Stokke, Jim King — RACES; Dave Daggett, New Richmond Resident.
Chairman Mehls called the meeting to order at 9:00 a.m.
The Agenda was adopted on a Malick/Jacobson MOTION.
The Minutes of the September 16, 2004 Emergency Management/Communications Meetings were approved on a
Grant/Jacobson MOTION.
DATE OF NEXT MEETING:
SPECIAL MEETING - NOVEMBER 10, 2004 at 8:00 a.m. HUDSON GOVERNMENT CENTER, COMMUNITY
ROOM
REGULAR MEETING — NOVEMBER 18, 2004 AT 9:00 a.m. HUDSON GOVERNMENT CENTER, ROOM #1281
Quotes for Fencing around Hudson Tower Shack
Kollman discussed the handout on pricing for fencing around the Hudson Tower Shack. Barb Wire is not permitted by the City
of Hudson. Also, the City of Hudson requires a "Site Plan" which then needs to be approved by their Planning Commission.
A Struemke /Malick MOTION was made to install a steel door and a motion detector light. As far as a fence, it will be further
researched.
Government Center Pay Phone Usage
There are currently three pay phones at the Government Center, one on each floor. Each pay phone needs a daily average of $5
to pay for itself. None of the three pay phones produce enough revenue to pay for themselves. Their usage will be watched
and this will be addressed in the first part of 2005. It was also mentioned that SBC has only been billing the County for one
phone, not three and this has been going on for about 2.5 years or longer.
RACES — Benefit Analysis for Antenna Installation
Mr. Stokke explained, along with handouts, the proposal for RACES (Radio Amateur Civil Emergency Services) setting up a
Work Station and Equipment for this operation to serve the County. Mr. Stokke also noted a Hudson Star Observer article
entitled "Local amateur radio operators to participate in simulated emergency test" in support of RACES applications. A
Malick/Struemke MOTION was made to move forward with this operation and involve the County's Facilities Manager,
Corporation Counsel, and Finance Committee.
EMS /Fire Billing for Standby Time
Request by Craig Nelson, EMS Representative — Regarding EMS/Fire Billing for Standby Time - Traditionally, mutual aid has
not been compensated. The Public Protection Committee will address this.
Interoperability Planning Grant
Kollman has submitted a Grant Application. Results will be released mid November.
LP Gas at Baldwin Generator Site
A switch of some sort could be installed on the existing equipment at this site so it can be switched over to LP gas if the need
arises. Cost of the modification would be approximately $3,000 and Dairyland Power is unwilling to absorb this. Also, the
Village of Baldwin would not permit an external LP tank under the Site Plan that they approved. Kollman advised that we
have 16 -24 hours of battery backup at the Baldwin Site and could place an existing portable generator there if need be.
Kollman was directed to explore the possibility of installing an electrical circuit from the existing AG Center Diesel Powered
generator to the radio tower shack as a backup.
2005 C.O.P. Funding for Radio Consoles
This situation needs to be addressed. Specs /Bids /Quotes will be sought.
Requests for Reimbursement of Expenses over Three Months Old
A Struemke /Grant MOTION was made to recommend payment of these bills. These costs are fundable through an Exercise
Design Grant from Homeland Security, which is 100% reimbursable to the County.
Emergency Service Representative's Concerns and Issues
A. Sheriffs Department— Nothing
B. Municipal Law Enforcement — Not in attendance
C. Fire Services — Two municipalities are not receiving their fire pages. It was recommended that
this be studied more (when, where, who, etc.) and find a solution to problem. Another issue is the
receiving of Vehicle/Driver information for billing purposes. The Sheriff will address this at a
November l l Fire Chief's Meeting.
D. EMS Services — Addressed above
Director's Report - Emergency Communications
The Radio Base Station at the Health Center is obsolete and is located where there are water problems. The
approximate cost to replace and relocate this equipment is $7,500.
Emergency Communications Bills
A Malick/Grant MOTION was made to have the Chairman approve the bills and bring any exceptions to the
Committee's attention and provide copies to Committee members. This takes effect as of today.
Emergency Management Director's Report
The County's Red Cross Shelter Listing is updated completely.
Colvard closed out the 2004 EMPG Grant and Plan of Work for $14,405, and the 2004 EPCRA Grant was also
closed out for $8,367.
Colvard made application for the 2005 EMPG and EPCRA Grants.
Colvard attended a Hospital Regional Exercise.
A Critical Incident Management class will be taught by the State at the Government Center. There are 31 County
personnel pre- registered for the class.
Emergency Management Bills
The Chairman as per the above MOTION will approve these.
Possible Agenda Items for Next Meeting:
Adjournment: Chairman Mehls adjourned the meeting at 11:10 p.m.
Respectfully submitted,
Pam Engen, Administrative Secretary