HomeMy WebLinkAboutEmergency Management and Communications 11-18-04 i Z
AMENDED AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: November 18, 2004
TIME: 9:00 a.m.
LOCATION: Government Center, Community Room
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. Fire Number Clarification
2. Follow -Up on Comm. Van and Generator Trailer Storage
NEW BUSINESS
1. Concert bills
2. Emergency Service Agency Representative's Concerns and Issues
A. Sheriff's Department
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
3. County Resource Update
4. Director's Report - Emergency Communications
5. Director's Report - Emergency Management
COMMITTEE CHAIRMAN'S CONCERNS AND SUMMARY
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: 11/8/2004
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
MINUTES - OFFICIAL
Emergency Management /Communications Committee
Meeting
November 18, 2004
PRESENT: Chuck Mehls, Art Jacobson, Charles Grant - County Board; Gary Kollman — Emergency
Communications; Jack Colvard — Emergency Management; Bob Klanderman — St. Croix County Sheriff, Dave
Kaun, — RACES; Doug Briggs, Somerset Chief of Police.
Excused: Buck Malick - County Board, Jim VanderWyst - New Richmond Fire, Craig Nelson - Baldwin
Ambulance
Absent: Charles Struemke - County Board
Chairman Mehls called the meeting to order at 9:00 a.m.
The Agenda was adopted on a Jacobson/Grant MOTION.
The Minutes of the October 21, 2004 Emergency Management /Communications Meeting was approved on a
Grant/Jacobson MOTION. The Minutes of the Special 11/10/04 EM/EC Meeting were approved on a
Jacobson/Grant MOTION.
DATE OF NEXT MEETING:
December 16, 2004 at 9:00 a.m., ST. CROIX COUNTY GOVERNMENT CENTER, LARGE LUNCH ROOM
Dave Kaun explained that the Finance Committee approved the Repeater and Antennas for operation of a Radio
Amateur Emergency Services (RACES) group to assist the County if the need arises. This group is comprised of
amateur ham radio operators and only upon activation by the Emergency Management Office will they operate, on
our behalf, as RACES. A Memorandum of Understanding is being drawn up between the group and the County
identifying the equipment and installation and the activities that both will support. Also a roster of RACES
members will be submitted to the state.
Fire Number Clarification
Mehls stated that this topic still needs clarification for all the municipalities based on recent activities that he identified. He
said that by the first of the year, another media article would be forwarded to the newspapers and clerks to help clarify that this
number is a street address and not a fire number.
Follow -Up on Comm. Van and Generator Trailer Storage
A tentative agreement has been discussed. It would be subletting a bay at the Baldwin Fire Dept. for $1,000 for one year and
then the agreement would be re- evaluated by both entities. Kollman will speak with Gary Newton and finalize this agreement.
Concert Bills
When there are concerts in the Village of Somerset, the Village, St. Croix County Sheriff's Dept., and the Communications
Dept. are deployed to handle the control of these concerts. The Village and the Sheriff's Dept. have a three -year contract with
Mr. Monpetit. Somewhere along the way, the Communications Dept. was not included in any contract for their services. The
Communications Dept. needs a written contract with Mr. Monpetit for the cost of deploying the Communications Van and
additional personnel for processing these events. Chief Briggs will discuss the Communications Department's need for a
contract with the Village Board.
Emergency Service Representative's Concerns and Issues
A. Sheriffs Department — Nothing
B. Municipal Law Enforcement — The Critical Incident Management class held in November was
complimented. Somerset Police would like to send more officers to this training. Another class
will be scheduled if there is enough participation. Emergency Management will need at least 30
participants pre- registered in order for the State to fund this class.
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C. Fire Services — N/A
D. EMS Services — N/A
County Resource Update
Colvard explained that the resource list is updated annually or when an agency /department has an update to their
resources or when the County's Emergency Management plan is updated.
Director's Report - Emergency Communications
Kollman has applied for the Interoperability Planning Grant with the Office of Justice Assistance. The OJA Office
has advised St. Croix County to join the Western Region Consortium, which consists of eight other counties and an
Indian Tribe) in order to receive any funds. A consultant will need to be hired to overview the Western Region
Consortium's finished application and overview its needs until completed. Kollman will include St. Croix
County's application with the Western Region Consortium.
The LP gas at the Baldwin generator site is still under consideration by Ralph Robole, in Maintenance. He will let
Kollman know the cost to install a backup system to the main system.
Emergency Communications Bills
The Bills were approved on a Jacobson/Grant MOTION, just for this meeting. It will then be the Chair's duty to
approve the bills.
Emergency Management Director's Report
Correspondence was given to each member concerning Winter Awareness Week, and Colvard showed the Annual
Natural Disaster Report for the State of Wisconsin.
The allocation of Homeland Security Equipment Grants to Counties for 2005 is still in the works by OJA.
Emergency Management Bills
The bills were approved on a Grant/Jacobson MOTION, just for this meeting. It will then be the Chair's duty to approve the
bills.
Possible Agenda Items for Next Meeting:
Adjournment: Chairman Mehls adjourned the meeting at 10:30 a.m.
Respectfully submitted,
Pam Engen, Administrative Secretary