HomeMy WebLinkAboutEmergency Management and Communications 01-21-04 AMENDED AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: January 21, 2004
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center, Room #1281
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1.Disposition of Emerald Tower
2.Cellular Phones for Back -Up Comm. Center
NEW BUSINESS
1.Hazardous Materials Computer Grant
2.WCA Resolution
3. State Senate Bill #272
4. Government Center Emergency Power
5. Emergency Management Director's Report
6. Emergency Management Bills
7. Emergency Communications Director's Report
8. Emergency Communications Bills
9. Emergency Service Agencies Concerns and Issues
a. EMS
b. Fire
C. Municipal Law Enforcement
d. Sheriff's Department
I O.Closed session per WI Stat. 19.85 (1)c for the purpose of conducting an employee performance evaluation;
reconvene into open session to complete agenda items and/or adjourn.
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: January 19, 2004
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Internet Site
MINUTES - OFFICIAL
Emergency Management /Communications Committee
Meeting
January 21, 2004
PRESENT: Chuck Mehls, Clarence Malick, Denise Gunderson, Art Jacobson, Lori Bernard, Charles Grant, John
Mortensen - County Board; Gary Kollman, — Emergency Communications; Sheriff Dennis Hillstead, St. Croix
County Sheriff's Dept.; Craig Nelson, Baldwin EMS; Dave Fodroczi, Brett Budrow — Planning Dept.
Chairman Mehls called the meeting to order at 9:06 a.m.
The Agenda was adopted on a Grant/Gunderson MOTION.
The Minutes of the December 19, 2003 Emergency Management/Emergency Communications Committee Meeting
were approved on a Malick/Jacobson MOTION.
DATE OF NEXT MEETING: Thursday, February 19, 2004 — 9:00 a.m.
St. Croix County Government Center, Community Room
OLD BUSINESS:
1. Jurisdictional Maps
The maps are about 95% complete. One change that will be made is the Font Size; it needs to be larger. A
"User" Committee meeting will be planned to finalize the maps.
It is a monthly task to update these maps, as the additions of roads need to be added/changed. The
Emergency Communications Dept will do an annual update of these jurisdictional maps. Currently, the
cost of the Wall Map is $45; the smaller maps used in response vehicles are $15 -$18 each. The Committee
would like Jack Colvard to find out if the Maps could be purchased through a Grant. The Planning Dept.
will be receiving a new Plotter and the price for the maps may go up.
The Planning Dept. has a goal of making these maps available electronically through the Internet. This
goal would need to be addressed with the Planning Dept. and the "User" Committee.
2. Disposition of Emerald Tower
This tower may be taller than originally thought; it could be 180 feet instead of 140 feet, which would
make it more marketable. Gary Kollman has submitted information to Sprint, T- Mobile, and AT & T
Wireless and is awaiting a reply. If the above companies do not lease this site, another possibility would be
to go through ROHN Towers for $100 per site and they will publish this tower on the web until leased. If
ROHN Towers were chosen, we would then advertise all St. Croix County Towers. Also information was
submitted to Nextel.
The Glenwood City Tower's lease will expire in July, 2004. Gary Kollman will call Western Wireless to
discuss this existing lease for renewal.
3. Cellular Phones for Back -Up Comm. Center
We currently have four analog bag phones. This type of phone is no longer made nor are parts made. We
need to have a plan of action in the event of an emergency evacuation at the Comm. Center. One
possibility would be Baldwin Te1Com. We currently could utilize Pierce county Comm. Center.
This will be addressed further at the February 19, 2004 Emergency Management/Emergency
Communications Committee Meeting.
NEW BUSINESS:
1. Hazardous Materials Computer Grant
Two PC's and two "flat" screen monitors will be purchased under this grant (Reimbursable at 80 %). This
was approved on a Gunderson/Mortensen MOTION.
2. WCA Resolution
This was addressed at the County Board Meeting.
3. State Senate Bill #272 — This was also addressed at the County Board Meeting.
4. Government Center Emergency Power — This has been tabled.
5. Emergency Management Director's Report:
We are eligible to receive the 2004 Homeland Security Grant; we will find out the Amount at the end of
February.
Also there will be a 2005 Grant.
6. Emergency Management Bills:
The bills were approved on a Gunderson/Malick MOTION.
7. Emergency Communications Director's Report
The Hammond Tower is having routine maintenance performed.
Microwave System: Equipment is being installed at all sites. This will be at the completion stage and
acceptance testing process stage in about six weeks.
Long Distance: Currently we have three providers. We would like to have only one provider. This will be
addressed further at the February 19, 2004 Emergency Management/Emergency Communications
Committee Meeting.
A letter of Commendation will be drafted in honor of Telecommunicator Terry Andersen.
8. Emergency Communications Bills
The Emergency Communications' Telephone Bills for the month were approved on a Bernard/ Gunderson
MOTION and the Emergency Communications' bills were approved on a Jacobson/Mehls MOTION.
9. Emergency Service Agencies Concerns and Issues
a. EMS
b. Fire — Not present
C. Municipal Law Enforcement — Not present
d. Sheriff's Department — Nothing to Address
10. A Grant/Jacobson MOTION to go into Closed Session per WI Stat. 19.85 (1) c was made at 11:00 a.m.
POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Government Center Emergency Power and EC
Long Distance
Adjournment: Chairman Mehls adjourned the meeting at 11:00 a.m. on a Grant/Jacobson MOTION.
A Mehls /Gunderson MOTION to end the Closed Session was approved.
Respectfully submitted,
Pam Engen, Administrative Secretary