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Home My WebLink AboutEmergency Management and Communications 02-19-04 x r � AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: February 19, 2004 TIME: 9 :00 a.m. LOCATION: St. Croix County Government Center, Community Room CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Baldwin Telephone System NEW BUSINESS 1. Letter of Commendation 2. Additional CAD License 3. Emergency Management Director's Report 4. Emergency Management Bills 5. Emergency Communications Director's Report 6. Emergency Communications Bills 7. Emergency Service Agencies Concerns and Issues a. EMS b. Fire C. Municipal Law Enforcement d. Sheriff's Department 8. Closed session per WI Stat. 19.85 (1) c for the purpose of conducting an employee performance evaluation; Reconvene into open session to complete agenda items and/or adjourn. ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 - 4705 DATE: February 10, 2004 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Internet Site J MINUTES - OFFICIAL Emergency Management/Communications Committee Meeting February 19,2004 PRESENT: Chuck Mehls, Clarence Malick, Denise Gunderson, Art Jacobson, Lori Bernard, Charles Grant - County Board; Gary Kollman — Emergency Communications; Jack Colvard — Emergency Management; Ron Volkert , St. Croix County Sheriff's Dept.; Mark Samelstad; New Richmond Police. Chairman Mehls called the meeting to order at 9:05 a.m. The Agenda was adopted on a Bernard/Malick MOTION. The Minutes of the Emergency Management/Communications January 20' Special Meeting were approved on a Malick/Bernard MOTION. The Minutes of the Emergency Management/Communications January 21, 2004 meeting were approved on a MalickBernard MOTION. DATE OF NEXT MEETING: March 25, 2004 at 9:00 a.m. Wilson Community Center OLD BUSINESS: 1. Jurisdictional Maps The Communications Dept. has reviewed the Maps and have made their changes. A "User Committee" meeting still needs to be scheduled to finalize the maps. 2. Disposition of Glenwood City Tower Gary Kollman discussed the site worth with a consultant. The consultant estimated the tower to be worth not less than $550 /month. Western Wireless Corp. offered a new five -year contract of $600 /month with a 15% increase at the end of the five -year term. A Malick/Gunderson MOTION was made to respond with a counter -offer of $640 /month for each of the five years, and at the end of the five years, the contract would be renegotiated. 3. Cellular Phones for Back -Up Comm. Center Kollman advised that the cellular "bag phones" used for 911 back up are still working but are no longer made. The last time we had them repaired, St. Paul Radio Maint. Had to fabricate some parts. They need to be replaced soon. As a substitute we could rent eight business lines from Baldwin Telco and install them in our back -up Comm. Center in Baldwin and place them on a "hold" status when not using them. The cost for installation is $632. We could also purchase a small electronic key telephone system and three 10- button telephones to have our 911 calls transferred to in the event we must evacuate our primary center. Cost of this would be $15,000. Kollman advised that these would be fundable items under the 2004 Homeland Security Grant. On a Jacobson/Gunderson MOTION. Kollman was directed to submit a written request for these items to Emergency Management. Kollman was also directed to create a procedure to transfer the 911 calls to Pierce County during the period of time it takes to evacuate the primary Comm. Center and activate the back -up Comm. Center at Baldwin. NEW BUSINESS: 1. Government Center Emergency Power This has been tabled. This item will be put in the Capitol Outlay Plan; estimate of $4,948. 2. Emergency Management Director's Report: Colvard distributed a spreadsheet showing all of the grant revenue that we have received to date; the total grant revenue is $329,496. All municipalities, regardless of population, will be included in the Homeland Security Grant monies for the 2004 Homeland Security Grant. Colvard informed several municipalities that if the funding requests exceed the revenue available under the grant, that cost sharing may be required. OJA (Office of Justice Assistance) is allocating monies to the Law Enforcement field. This allocation will reimburse LE agencies for back -fill of overtime for officers participating in Homeland Security sponsored courses. Colvard explained to the Committee that another grant will be available in the amount of $20,467 for training Exercises for this year. Application for the grant must be submitted by April 30` The Governor's Conference is March 30 and 31", 2004. The Committee would like two Committee Members to attend. Barb Nelson, Public Health is tentatively planning on attending, and Art Jacobson said that he would like to attend along with Colvard. There is a hazardous material responder's conference on March 5 -6, 2004, which Colvard is going to attend. He feels that this is a very good conference, which he has attended the past several years. 3. Emergency Management Bills: The bills were approved on a Malick/Jacobson MOTION. 4. Emergency Communications Director's Report Microwave System: All the installation has been completed at all Towers except the River Falls Tower. Within two weeks, the River Falls Tower will be completed and Acceptance Testing will begin. Computer Services does not believe that the Microwave Vendor is complying with the bid specifications. A meeting has been set with the vendor (Harris Corp.) on 2/23/04 to discuss this. Currently the Government Center has three long distance telephone carriers. Kollman has been working with SBC to consolidate long distance service. Kollman presented one, two, and three -year contract options with SBC. Yearly savings to the County would be $3,803, $4,159, and $4,515 respectively. A Malick/Bernard MOTION was approved to enter into a one -year contract with SBC since the market changes to quickly. A Letter of Commendation was written for Telecommunicator Terry Anderson and signed by all Supervisors present. A Malick/Grant MOTION approved the letter with one change and it will be presented to Anderson at the next County Board Meeting. Additional CAD License: Through the Homeland Security Office, a grant will be available to cover the addition of another CAD license and maintenance for one year, this would be a fourth console. The cost of a new CAD license is $15,845.00 through vendor Visionair. The maintenance cost is $2,376.75 each year. The only setback would be the maintenance costs after the first year. The Committee decided to apply to Homeland Security for this request of equipment and the maintenance cost; the maintenance cost thereafter will be presented to the County Board at budget presentation time. This was proposed on a Malick/Bernard MOTION. 5. Emergency Communications Bills The Emergency Communications' bills for the month were approved on a Gunderson/Bernard MOTION. 6. Emergency Service Agencies Concerns and Issues a. EMS -Not present b. Fire — Not present C. Municipal Law Enforcement — Nothing to address d. Sheriff s Department — Nothing to address 7. A Malick/Bernard MOTION was made to go into Closed Session per WI Stat. 19.85 (1) c at 11:05 p.m. A Gunderson/Jacobson MOTION to end the Closed Session was approved Adjournment: Chairman Mehls adjourned the meeting at 12:05 p.m. Respectfully submitted, Pam Engen, Administrative Secretary