HomeMy WebLinkAboutEmergency Management and Communications 04-22-04 AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE, MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: April 22, 2004
TIME: 9:00 a.m.
LOCATION: NOTE: St. Croix County Government Center, Room #1281
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. Disposition of Old Microwave Equipment
NEW BUSINESS
1. 2005 COP
2. New Grants being Applied For
3. Update on Red Cross Shelter Inventory
4. Director's Report — Emergency Communications
5. Emergency Communications Bills
6. Director's Report — Emergency Management
7. Emergency Management Bills
8. Emergency Service Agency Representatives Concerns and Issues
A. Sheriffs Department
B. Law Enforcement
C. Fire Services
D. EMS Services
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: 04/12/04
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
MINUTES - OFFICIAL
Emergency Management/Communications Committee
Meeting
April 22, 2004
PRESENT: Chuck Mehls, Clarence Malick, Art Jacobson, Lori Bernard, Charles Grant, John Mortensen, Denise
Gunderson - County Board; Gary Kollman — Emergency Communications; Jack Colvard — Emergency
Management; Mark Samelstad; New Richmond Police; Craig Nelson, Baldwin EMS; Dick Martin, American Red
Cross; Rachel Rubin, St. Croix County Risk Management.
Chairman Mehls called the meeting to order at 9:00 a.m.
The Agenda was adopted on a Mortensen/Grant MOTION.
The Minutes of the Emergency Management/Communications March 25, 2004 meeting were approved on a
Grant/Jacobson MOTION.
DATE OF NEXT MEETING: May 20, 2004 at 9:00 a.m.
Woodville Community Center
OLD BUSINESS:
1. Disposition of Old Microwave Equipment
Kollman informed the Committee of bids he received from vendors for old microwave equipment. A
Bernard/Mortensen MOTION was made to accept the Texas company vendor's bid for the disposition of
the old microwave equipment for $4,500; the Texas vendor will issue a certified check in advance and they
will pick up equipment.
NEW BUSINESS:
1. 2005 COP
A Bernard/Gunderson MOTION was made to modify the tentative 2005 COP submitted by Gary Kollman.
The following would be moved to the 2006 COP: Replacement of 911 ANVALI Controller, Replacement
of Radio Base Stations (1/3 being replaced each year for three years). Gary Kollman will submit a Formal
COP, with these changes.
2. Update on Red Cross Shelter Inventory
Mr. Martin reported that they have 40 trained Disaster Action Team members now. The Red Cross Shelter
Agreements will be updated by May 20' (An update will be made to Annex E.) (St. Croix Industries is a
Priority.). He also advised of an upcoming Resource Network Drill on May l in Austin, MN.
3. Emergency Management Director's Report:
An EPCRA Computer Grant has been approved for two computers for Emergency Communications for the
amount of $5,982.00.
St. Croix County has been awarded an Exercise Grant in the amount of $20,400. Possibly three Table -Top
Exercises and three Functional Exercises can be scheduled. The EM/EC County Board Supervisors will
strongly suggest to their district schools that they participate in these exercises.
Emergency Management will be applying for a 2004 Homeland Security Equipment Grant; the County is
eligible for $161,000.
Emergency Management and the Risk Management office work quite a bit on plans and training for County
employees. The Risk Management office will be responsible to review annually the COOP /COG Plans. At
the next EM/EC meeting, Emergency Management/Risk Management will propose which month the
COOP /COG Plans should be updated.
A report of Equipment purchased through Homeland Security Grants has been compiled. This will be
presented to the County Board at their August meeting.
4. Emergency Management Bills:
The Emergency Management Bills were approved on a Malick/Bernard MOTION.
5. Emergency Communications Director's Report
The Jurisdictional Maps will be updated on a yearly basis.
Kollman passed around a "Thank You" note received from Mr. & Mrs. Jay Wanken of Hudson thanking
Technical Lead Telecommunicator, Steve Bahneman for the "Wonderful Way" he handled their 911 call
reporting that their baby was choking.
Hennepin County has excess comparators that are used in Radio Communications, as they have upgraded
their system, and will give them to St. Croix County at no cost (approximate value $60- 70,000). These
comparators will enhance the Baldwin Site. Installation will be the only cost to the County.
The Microwave System passed the 30 -day test.
The Radio Consoles for the Baldwin Site have been ordered, approximate delivery 4 -6 weeks.
The Emergency Communications Department Mission Statement needs to include PBX System with more
detail.
6. Emergency Communications Bills
The Emergency Communications Bills were approved on a Mortensen/Malick MOTION.
7. Emergency Service Agencies Concerns and Issues
a. EMS — FIRE/EMS Dispatching — There are two channels, one for paging and one for
communicating, except for River Falls (Pierce Co. area). Pierce County has received a grant to
separate onto their own channel(s) for Pierce Co. incidents.
b. Fire — Not in Attendance
C. Municipal Law Enforcement - Nothing
d. Sheriff's Department — Not in Attendance
Adjournment: Chairman Mehls adjourned the meeting at 11:15 a.m.
Respectfully submitted,
Pam Engen, Administrative Secretary