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Home My WebLink AboutEmergency Management and Communications 05-20-04 Y AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: May 20, 2004 TIME: 9:00 a.m. LOCATION: NOTE: Village of Woodville, Village Hall CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Update on Red Cross Shelter Inventory NEW BUSINESS 1. Election of Committee Officers; Chairman, Vice Chairman and Secretary 2. Review of the Village of Woodville's Disaster Plan 3. Discussion of Emergency Service Representatives 4. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Department B. Municipal Law Enforcement C. Fire Services D. EMS Services 5. Director's Report — Emergency Communications 6. Emergency Communications Bills 7. Director's Report — Emergency Management 8. Emergency Management Bills 9. Committee Chairman's Comments ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: 05/10/04 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Intranet Site AMENDED MINUTES - OFFICIAL Emergency Management/Communications Committee Meeting May 20, 2004 PRESENT: Chuck Mehls, Clarence Malick, Art Jacobson, Charles Grant, Chuck Struemke - County Board; Gary Kollman — Emergency Communications; Jack Colvard — Emergency Management; Dennis Hillstead — St. Croix County Sheriff; Mark Samelstad; New Richmond Police; Craig Nelson, Baldwin EMS; Dick Martin, American Red Cross; Elliott Stene — Woodville Village President. Chairman Mehls called the meeting to order at 9:00 a.m. The Agenda was adopted on a Grant/Jacobson MOTION. The Minutes of the Emergency Management/Communications April 22, 2004 meeting will be submitted at the June 24, 2004 meeting. DATE OF NEXT MEETING: June 24, 2004 at 9:00 a.m. Tentative Location: Hammond Fire Dept., 1055 Clyde Hanson Drive OLD BUSINESS: 1. Update on Red Cross Shelter Inventory Dick Martin informed the Committee that there are 52 Red Cross approved shelters in St. Croix County. Each of these shelters has an agreement with the Red Cross and they meet the requirements that have been established for shelters. The primary concern at this time is the renewal of the shelter agreements with the facilities. The Committee recommended that each municipality should be involved with contacting those facilities in their jurisdictions in order to assist them in updating their shelter agreements with the Red Cross. Also, new facilities that may be identified by the municipality as shelters can be documented at this time. Emergency Management will assist by providing mailing labels for each of the municipalities, for the Red Cross. Once these are updated, the Red Cross will have completed their Shelter Inventory for the year. NEW BUSINESS: 1. Election of Committee Officers Chuck Mehls was unanimously elected Chairman on a Grant/Samelstad MOTION. Charles Grant was unanimously elected Vice Chairman on a Jacobson/Malick MOTION. Chuck Struemke was unanimously elected Secretary on a Mehls/Malick MOTION. 2. Review of the Village of Woodville's Disaster Plan The Committee reviewed the Village's Disaster Plan with Elliott Stene, the Village President. Several suggestions were made dealing with the identification of resources that would be called upon in an emergency situation. Stene said that he would present these changes to their Public Safety Committee for their input. Colvard requested that the Village review their plan on an annual basis in order to verify contact names and telephone numbers. 3. Emergency Service Representative's concerns and issues Mehls requested that each of the associations, EMS, Fire and Law Enforcement choose who they want as their representative on the Committee. The current representatives may be reelected to serve or a new representative may be requested to represent them. A. Sheriffs Department— Struemke brought up the possible involvement of Town Constables. After discussion, the Chair stated they would be rostered. B. Municipal Law Enforcement - There is a Police Chiefs meeting today at 1:00 p.m.; it will be discussed who will represent Municipal Law Enforcement for the Committee C. Fire Services - Not in attendance D. EMS Services - Nothing at this time 4. Director's Report - Emergency Communications Kollman passed around a 911 "Thank You" note, which was sent to Telecommunicators Sherry Kirby and Lecy Anne Marino from a lady who called 911 because her husband was having a heart attack. She was very appreciative of their efforts to guide her through performing CPR on her husband. The Microwave System passed the 30 -day acceptance test and is now in the Warranty period. Final payment has been made, and the project has been closed out pretty much on time and on budget. The old microwave equipment has been sold to a company out of Waco, Texas. Since they would not take certain equipment, the batteries were given to our Highway Dept. and the grid dishes were sold as scrap aluminum. Computer Services has been using the microwave to carry its data between Hudson and New Richmond for several weeks. As of last Monday, Computer Services had transferred all of its hard line T -1's throughout the County onto the microwave. They will test it for about a month and if all goes well will disconnect their hard line T -1's. The comparators that we received from Hennepin County for free have been checked out by St. Paul Radio Maintenance and are awaiting installation at Baldwin. The Pierce County Paging situation, which was brought up at the last committee meeting, is almost resolved. Since Pierce County recently replaced its radio consoles, it appears that we can use some of their parts for our consoles in order to access their paging base station. 5. Emergency Communications Bills The Emergency Communications Bills were approved on a Malick/Jacobson MOTION. 6. Emergency Management Director's Report The Committee reviewed the Emergency Management Department's Springstead Study mission statement and position description. No changes were made to either. Jacobson requested that Colvard submit to Chuck Whiting, Administrative Coordinator, all of the policies and procedures that have been approved by the Committee for the LEPC and Emergency Management. Colvard has been requested, by the State, to be an exercise coordinator for Pierce County's Nuclear Power Plant (Prairie Island) exercise on June 2nd. The West Central Hazardous Response Team, in Eau Claire, has invited him to attend a full -scale exercise on June 10` at 9:00, at CVTC in Eau Claire. The Emergency Management Department received a gift of money in the amount of $312 from the Anderson Window Corporation and an anonymous donor, through United Way. Discussion by the Committee resulted in the recommendation that Colvard identify what equipment could be purchased that the department could use and apply the money to that purchase. Colvard informed the Committee that St. Croix County has been awarded an Exercise Grant for five exercises to be completed in the next 12 months. Each exercise is budgeted at $2,565. The total award for the grant is $12,825. The five exercises will be presented to five school districts and will involve an unknown chemical being released in the high school by an individual carrying a weapon to a school game. 7. Emergency Management Bills The Emergency Management bills were approved on a Jacobson/Malick MOTION. 8. Committee Chairman's Comments Mehls recently received a Wisconsin Emergency Management Digest showing another county's emergency communications van. He would like to have a photo taken of the St. Croix County's Emergency Communication Center's van and personnel and have that submitted to the WEM Digest so that other counties could see what we have. Adjournment: Chairman Mehls adjourned the meeting at 11:25 a.m. Respectfully submitted, Pam Engen, Administrative Secretary