HomeMy WebLinkAboutFinance 10-14-04 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING AND AGENDA
TO: Chairman Buck Malick, St. Croix County Board
FROM: Ralph Swenson, Chair
COMMITTEE TITLE: Finance
DATE AND TIME: Thursday, October 14, 2004 8:30 A.M.
LOCATION: St. Croix County Government Center, Hudson — Room 1281
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES: * *September 22-24,2004 and October 7, 2004
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Review of Vouchers
2. Request from Emergency Communications Chair— Review of EC Radio Consoles Project **
3. Consideration of Request to Include St. Joseph Township in Hudson Area Joint Library System — 9:00 a.m.
4. Treasurer's Report
a. Resolution regarding Illegal Taxes for 2004 Tax Apportionment
b. Discussion of Treasurer's Office open all day on December 30
5. Maintenance Department Report
6. Computer Services Department Report
7. Risk Management Report
a. Review of Boiler Insurance Options
b. Report of Claims Against the County
c. Closed Session pursuant to Wis. Stats. sec. 19.85(l)(g), conferring with legal counsel for the
governmental body who is rendering oral or written advice concerning strategy to be adopted with
respect to litigation in which it is or is likely to become involved
d. Reconvene into Open Session
8. Corporation Counsel Report
9. Clerk of Court's Report
10. County Clerk Report
a. Bid opening for Town of Cady property
11. Finance Department Report
a. Financial Reports
12. Administrative Coordinator Report
a. Employee Health Insurance Renewal
b. Review of 2005 Budget and Presentation
13. Final 2005 Budget Review and Committee Approval of Proposed Budget
14. Follow Up of Interest in County Owned Property, Section 11, Star Prairie (from September meeting)
15. Resolution Relating to St. Croix County's Participation in the Wisconsin Community Development Block Grant
for Economic Development Program for Ristow Trucking, Inc. Expansion in Hammond
16. Draft Policy re: Billing of County Costs for Presidential and Vice Presidential Candidate Campaign Events
CORRESPONDENCE:
ADJOURNMENT (Agenda not necessarily presented in this order)
COPIES TO: County Board Office News Media/Notice Board County Clerk
County Board County Departments
* *ADDITIONS /CHANGES /CORRECTIONS
10/13/2004
UNOFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Regular Meeting October 14, 2004
Meeting called to order by Chair Swenson at 8:30 a.m. Present: Daryl Standafer, Esther Wentz,
Stan Krueger and Ralph Swenson. Absent and excused: Clarence Malick. Staff present:
Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick and County Clerk
Cindy Campbell. Media: Judy Wiff.
Motion by Standafer, 2nd by Krueger to adopt the agenda. Carried unanimously. Date of next
meeting is November 11, 2004. Motion by Wentz, 2 by Standafer to approve the minutes of
September 22 — 24, 2004 and October 7, 2004. Carried unanimously.
1. Review of Vouchers. No report.
2. Request from Emergency Communications — Review of EC Radio Consoles Project.
Supr. Chuck Mehls was present. Mehls indicated he is aware the funds budgeted for new consoles
have been removed from the 2005 budget. Mehls reported if any of the components on the present
consoles breakdown, there are no spare parts available and none are being made for the existing
consoles. Mehls requested the Finance Committee's support to begin the process of writing specs,
issue bids, and accept bids for the manufacturing of the consoles in 2005. Mehls requested advance
approval depending on the funding to start this procedure before 2006. Swenson indicated there is
merit to do the specs and go out for bids to see if $250,000 is adequate. Standafer added advance
due diligence is appropriate, but there is not a funding commitment. The Finance Committee
supports this request.
3. Consideration of Request to Include St. Joseph Township in Hudson Area Joint
Library System — 9:00 a.m. Jim O'Connell was present representing the Hudson Area Joint
Library System. O'Connell indicated the attorney for the Town of St. Joseph is reviewing the
agreement with anticipation it will be approved and requested a motion to recommend approval to
include the Town of St. Joseph in the Hudson Area Joint Library System contingent upon
appropriate reviews being completed and move forward for consideration by the County Board.
Whiting indicated this decision affects the budget and the legal review needs to be completed before
the County Board meeting. Pietrick indicated this is an approximately $2,600 reduction in the
payment to the Hudson Area Joint Library with a smaller impact on New Richmond and Somerset
libraries. O'Connell indicated the St. Joseph town board does not meet until after October 28
Corporation Counsel Greg Timmerman indicated a resolution exercising their right to exclude
themselves from the County levy needs to be completed before the County Board can adopt the
budget. The Finance Committee agreed not to change the library funding amount at this time and
will support it if it comes forward from the Town of St. Joseph.
4. Treasurer's Report. The Finance Committee reviewed the August 2004 reconciliation
report as submitted by County Treasurer Cheryl Slind and had no questions.
a. Resolution regarding Illegal Taxes for 2004 Tax Apportionment. Motion to
approve by Wentz, 2 nd by Krueger. Carried unanimously.
Finance Committee
October 14, 2004
Page 2 of 4
b. Discussion of Treasurer's Office open all day on December 30. Slind submitted a
memo requesting security on the afternoon of December 30 for tax collection. The Government
Center will be closed on the afternoon of December 30 and all day December 31 Slind plans to
collect tax payments all day on the 30 and remain closed on the 31 Krueger asked if the deposit
will be made that day. Motion by Krueger, 2nd by Standafer to affirm support to have the
Treasurer's office open on the afternoon of December 30 and have the County Treasurer confer
with the Sheriff's Department for security purposes. Carried unanimously.
5. Maintenance Department Report. No report.
6. Computer Services Department Report. No report.
7. Risk Management Report. Rubin provided worker's compensation status as of October
11, 2004. Total 2004 incidents are 89. Breakdown as follows: General County — 8, Highway
Department — 6, Human Services — 13, Law Enforcement — 13, Nursing Home — 49. 2004 year to
date total payments total $159,123.57 (payments are for claims occurring in any year). Rubin will
provide this report quarterly.
a. Review of Boiler Insurance Options. Rubin reported the County's boiler insurance
coverage which covers machinery and mechanical breakdowns expired in 2000. Robole and Rubin
have talked to Wausau Insurance regarding this matter. Rubin indicated a fair quote is $5,000 to
$10,000 for the 2006 budget for boiler insurance. Rubin noted this coverage may have not been
renewed because it may have been considered as a double coverage with the property insurance.
Rubin will get a quote from Wausau Insurance Company for a cost for coverage in 2005.
b. Report of Claims Against the County. Handout was provided by Timmerman.
This will be provided quarterly to the Finance Committee.
C. Closed session pursuant to Wis. Status. Sec. 19.85(1)(g), conferring the legal
counsel for the governmental body who is rendering oral or written advice concerning
strategy to be adopted with respect to litigation in which it is or is likely to become involved.
Motion by Swenson, 2nd by Krueger to go into closed session. Roll call vote: Yes - Krueger,
Wentz, Swenson, Standafer. Also included in closed session: Corporate Counsel Greg
Timmerman, Risk Manager Rachel Rubin, Sheriff Dennis Hillstead and Supr. Julie Speer. Carried
unanimously.
d. Reconvene into Open Session. Motion by Wentz, 2 by Krueger to come out of
closed session (10:00 a.m.) Carried unanimously.
8. Corporation Counsel Report. No report.
9. Clerk of Court's Report. No report.
10. County Clerk Report. Campbell indicated she is continuing preparations for the
November 2nd General Election.
Finance Committee
October 14, 2004
Page 3 of 4
a. Bid opening for Town of Cady property. County Clerk Campbell indicated she
received five bids prior to 5:00 p.m. on October 13th. Bids were opened. Motion by Standafer, 2
by Krueger to accept the highest bid in the amount of $72,000 submitted by Alicia Behling and to
authorize the County Clerk to work out a means to remove tires from the property. Carried
unanimously.
11. Finance Department Report.
a. Financial Report. No report prepared.
12. Administrative Coordinator Report.
a. Employee Health Insurance Renewal. Whiting reported he received fairly final
health insurance numbers with proposals from six reinsurers. The County may end up with a new
reinsurer. Whiting confirmed there will be no change to the health insurance coverage. Starline
(Lloyd's of London) and ING came in with the best proposals. Motion by Standafer, 2na by
Krueger to give authority to Whiting to work with consultant Sara Haines and Finance Chair
Swenson to make a decision on the selection of a renewal health insurance carrier. Carried
unanimously. Discussion regarding part time employee health insurance at the Nursing Home and
Health and Human Services.
b. Review of 2005 Budget and Presentation. Whiting has not finalized the presentation
at this time.
13. Final 2005 Budget Review and Committee Approval of Proposed Budget. Pietrick
provided a budget summary report. Library Funding provides no exemption regarding the Town of
St. Joseph. Zoning revenue was increased $58,000 for zoning fees. Zoning Department will update
their cost data for full recovery of fees. Health Insurance numbers are factored in for all employees.
There is not any effect on the levy for the debt service due on the lawsuit settlement. The budget is
short from target. WMMIC renewal amount is also unknown at this time. Discussion regarding
options to get to target. Swenson asked Pietrick to obtain a copy of the fact sheet distributed at the
October Stn Health and Human Services meeting. Pietrick distributed proposed resolution to adopt
2005 Budget and Approving Other Expenditures. The resolution provided a total levy of
$20,875,193.00. Motion by Krueger, 2nd by Wentz to authorize Chair Swenson and Administrative
Coordinate Whiting to get to targeted amount set by the Finance Committee through use of the
surplus, updated health insurance numbers and any updates appropriate to Health and Human
Services numbers to make the final budget balance. Carried unanimously. Motion by Wentz, 2na
by Krueger to approve budget resolution with target levy at 6.45% and full dollar adjustment for
overlevy and to move for approval adopting 2005 levy and bring to the full County Board. Carried
unanimously.
14. Follow Up of Interest in County Owned Property, Section 11, Town of Star Prairie
(from September meeting). Whiting received a report from Robert Heise regarding the property
located in Section 11 of the Town of Star Prairie currently owned by St. Croix County. In
September Vern Nelson expressed interest in purchasing a portion of this property from the County.
Finance Committee
October 14, 2004
Page 4 of 4
The Parks Department budgeted $6,000 to have the assessor plat created and define property
boundaries of this property. Heise recommend the County retain this property until property
boundaries are determined. Motion by Krueger, 2 by Wentz to have Whiting forward notice to
Vern Nelson indicating the property is not for sale at this time. Carried unanimously.
15. Resolution Relating to St. Croix County's Participation in the Wisconsin Community
Development Block Grant for Economic Development Program for Ristow Trucking, Inc.
Expansion in Hammond. Ann Raid and Jerry Kunzman from West Central Regional Planning
were present with a new grant proposal for St. Croix County. The Wisconsin Department of
Commerce is asking St. Croix County to be the applicant for an economic development grant
(CDBG). The business is Ristow Trucking and Hammond Cold Storage (a new entity to be
formed). Ristow will consolidate its four operating sites to one location in the Village of
Hammond. The total investment will be over $12 million and it will create at least 50 new full time
jobs. The County would loan $275,000 for the grant funds to the business. The Department of
Commerce asked the County use $100,000 from its Revolving Loan Fund and the Village of
Hammond use $100,000 out of its Revolving Loan Fund for the project. The Department of
Commerce has asked the County to be the applicant for the grant. If awarded the County loans the
money to the business. As the funds come back to the County, the County is allowed to put the
funds into the business Revolving Loan Fund and lend to other businesses in the County. This
would be a two percent loan. Motion by Standafer, 2nd by Krueger to authorize submission of grant
request for Ristow Trucking, Inc. Carried unanimously. Raid will attend October 28 County Board
meeting.
16. Draft Policy re: Billing of County Costs for Presidential and Vice Presidential
Candidate Campaign Events. Swenson indicated this relates to Supr. Struemke's request for
billing the appropriate national campaign for President Bush's visit to the City of Hudson. There is
currently no County policy in place for this. Motion by Standafer, 2 by Wentz to support
Whiting's for mailing a County bill for services to the Republican Party for President Bush's visit to
the City of Hudson. Carried unanimously. No policy recommendation will be forwarded from the
Finance Committee to the County Board at this time.
Meeting adjourned at 12:20 p.m.
Esther Wentz, Secretary
Cindy Campbell, Recording Secretary