HomeMy WebLinkAboutFinance 12-14-04 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Chairman Buck Malick
St. Croix County Board
FROM: Ralph Swenson, Chair
COMMITTEE TITLE: Finance
DATE: Tuesday, December 14, 2004 8:30 A.M.
LOCATION: Room 1281, Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: January 13, 2005 8:30 A.M.
ACTION ON PREVIOUS MINUTES: None
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Resolution to Amend the 2005 Budget re: Liability Insurance Premium
CORRESPONDENCE:
ADJOURNMENT (Agenda not necessarily presented in this order)
COPIES TO: County Board Office News Media/Notice Board
County Clerk County Board
County Departments
* *ADDITIONS /CHANGES /CORRECTIONS
UNOFFICIAL
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Special Meeting December 14, 2004
Meeting called to order by Chair Swenson at 8:30 a.m. Present: Esther Wentz, Stan Krueger, Clarence
Malick, Ralph Swenson and Daryl Standafer. Staff present: Administrative Coordinator Chuck
Whiting, Finance Director Michelle Pietrick, Risk Manger Rachel Rubin and County Clerk Cindy
Campbell. Others present: Supr. Speer, Supr. Gunderson, Supr. Mortensen.
Motion by Standafer, 2nd by Wentz to adopt the agenda. Carried unanimously. Date of next meeting is
January 13, 2005.
1. Resolution to Amend the 2005 Budget re: Liability Insurance Premium. A resolution to
amend the 2005 budget because of the increase in liability insurance was distributed. Whiting
indicated the actual liability insurance premiums for 2005 will be $398,789, $184,930 higher than what
was budgeted for 2005. He added this premium is lower than WMMIC's actuarial report. WMM1C
offered to come to a Finance Committee meeting to discuss this matter with the committee. The self -
insured retention (the deductible) will increase from $150,000 to $250,000, and the annual aggregate
will increase from $600,000 to $1,500,000. Malick suggested placing WMMIC on the January 2005
Finance Committee's agenda. Motion by Malick, 2 nd by Standafer to approve the resolution to amend
the 2005 budget. Carried (Krueger voted no).
2. Revision of Mileage Reimbursement Rate to 40.5¢. The county's mileage reimbursement is
set by the County Board of Supervisors and corresponds with the rate used by the IRS for tax purposes.
The IRS set the 2005 mileage reimbursement rate at 40.5¢. Motion by Malick, 2 nd by Wentz to change
the county's mileage reimbursement rate for year 2005 up to 40.5¢. Carried unanimously.
3. Request for an Adjustment to the Jail Assessment Fund. Supr. Speer requested that
$27,500 be set aside from the 2004 Jail Assessment Fund to pay for palm scans in the jail, which will
be received in March 2005. She indicated $7,500 has been used from the Jail Assessment Fund for
other things in 2004 and the jail is allowed to spend $50,000. Pietrick indicated as part of the Huber
project, funds for furnishings were spent from the Jail Assessment Fund in the amount of
approximately $18,000, which is not part of the $7,500 Speer indicated had been used. Pietrick stated
audit requirements provide that in order to charge in 2004, services or equipment must he received in
2004. Swenson asked for different budgeting process for next year's Jail Assessment Fund. !Motion
by Swenson, 2 nd by Krueger to approve to exceed $27,500 in the 2005 allocation of $50,000 Jail
Assessment Fund to purchase palm scan items for the jail. Carried (Malick voted no).
Meeting adjourned at 9:00 a.m.
Esther Wentz, Secretary
Cindy Campbell, Recording Secretary
OFFICIAL — Approved 1113105
MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE
Special Meeting December 14, 2004
Meeting called to order by Chair Swenson at 8:30 a.m. Present: Esther Wentz, Stan Krueger, Clarence
Malick, Ralph Swenson and Daryl Standafer. Staff present: Administrative Coordinator Chuck
Whiting, Finance Director Michelle Pietrick, Risk Manger Rachel Rubin and County Clerk Cindy
Campbell. Others present: Supr. Speer, Supr. Gunderson, Supr. Mortensen.
Motion by Standafer, 2nd by Wentz to adopt the agenda. Carried unanimously. Date of next meeting is
January 13, 2005.
1. Resolution to Amend the 2005 Budget re: Liability Insurance Premium. A resolution to
amend the 2005 budget because of the increase in liability insurance was distributed. Whiting
indicated the actual liability insurance premiums for 2005 will be $398,789, $184,930 higher than what
was budgeted for 2005. He added this premium is lower than WMMIC's actuarial report. WMMIC
offered to come to a Finance Committee meeting to discuss this matter with the committee. The self -
insured retention (the deductible) will increase from $150,000 to $250,000, and the annual aggregate
will increase from $600,000 to $1,500,000. Malick suggested placing WMMIC on the January 2005
Finance Committee's agenda. Motion by Malick, 2" d by Standafer to approve the resolution to amend
the 2005 budget. Carried (Krueger voted no).
2. Revision of Mileage Reimbursement Rate to 40.5¢. The county's mileage reimbursement is
set by the County Board of Supervisors and corresponds with the rate used by the IRS for tax purposes.
The IRS set the 2005 mileage reimbursement rate at 40.5¢. Motion by Malick, 2nd by Wentz to change
the county's mileage reimbursement rate for year 2005 up to 40.5¢. Carried unanimously.
3. Request for an Adjustment to the Jail Assessment Fund. Supr. Speer requested that
$27,500 be set aside from the 2004 Jail Assessment Fund to pay for palm scans in the jail, which will
be received in March 2005. She indicated $7,500 has been used from the Jail Assessment Fund for
other things in 2004 and the jail is allowed to spend $50,000. Pietrick indicated as part of the Huber
project, funds for furnishings were spent from the Jail Assessment Fund in the amount of
approximately $18,000, which is not part of the $7,500 Speer indicated had been used. Pietrick stated
audit requirements provide that in order to charge in 2004, services or equipment must be received in
2004. Swenson asked for different budgeting process for next year's Jail Assessment Fund. Motion
by Swenson, 2nd by Krueger to approve to exceed $27,500 in the 2005 allocation of $50,000 Jail
Assessment Fund to purchase palm scan items for the jail. Carried (Malick voted no).
Meeting adjourned at 9:00 a.m.
Esther Wentz, Secretary
Cindy Campbell, Recording Secretary