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HomeMy WebLinkAboutCouncil on Aging & Disabilities 05-19-11 * *REVISED ** NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, May 19, 2011 at 9:00 am Health & Human Services Board Room, New Richmond, WI 54017 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — Thursday, April 21, 2011 DATE OF NEXT MEETING: Thursday, June 16, 2011 OLD AND NEW BUSINESS 1. Monthly Financial report a. Fiscal Transition Planning Update 2. Consideration of claims and vouchers by Marzolf & appoint member to review vouchers at next meeting 3. ADRC /Aging State Budget — update 4. The CASTLE — update by Council member Chevalier 5. CHIP — update by Supervisor Marzolf 6. Staff Vacancies — Outreach Coordinator, Contracted Benefit Specialist, & Contracted Adult Protection Social Worker* 7. Aging Updates a. Caregiver Program i. Interfaith Volunteer Needs handout ii. DayAway Adult Day Respite program update iii. Caregiver Conference iv. United Way Proposals b. Senior Center/Nutrition Program i. Nutrition Advisory Committee meeting ii. Nutrition Program Managers' meeting iii. Annual Countywide Card Tournament — update iv. Annual Countywide Picnic, June 10 in Roberts v. Outstanding Senior Award presented at County Fair vi. Equipment Replacement — stove Glenwood City vii. Farmer's Market Voucher program viii. Senior Center Board Coalition United Way proposal c. Transportation Program i. Transportation Requests 8. ADRC Updates a. Information & Assistance Specialist — update b. ADRC Signage parking lot Government Center* 9. Correspondence 10. Possible Agenda Items for next meeting 11. Adjourn NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) * *Additions /Changes /Corrections SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 05/12/2011 3:27 PM "Official" COUNCIL ON AGING AND DISABILTIES MEETING May 19, 2011 Board Room, Health & Human Services, New Richmond, WI CALL TO ORDER: Council Chair Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, Buzz Marzolf, and Esther Wentz; Council members: Michelle Chevalier, Sue Nelson, Deb Brennan, Judy Harrison- Belisle Vera Grant, and Lois Burri. Also present ADRC Manager Brad Beckman; HHS Director Fred Johnson; Information & Assistance Specialist Denise Gillen; Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson and Community Services Coordinator Tracy Davis. Excused were Council member Ramsey Lee and Supervisor Sharon Norton - Bauman. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes was made by Supervisor Marzolf; seconded by Council member Grant; motion carried. DATE OF NEXT MEETING: Thursday, June 16 at the County Board Room, Government Center in Hudson. The Health and Human Services Open Hearing on the 2012 Budget will be held on Wednesday, June 15 at 6:00 p.m. in New Richmond. 1. Monthly Financial Report: Council members received financial information for the ADRC and the Aging programs for April. Johnson mentioned the Aging revenue is at 36% overall with 100% of the county levy accounted for. Expenses are also in line. Davis pointed out that the 85.21Grant dollars have not been received yet. Johnson stated on the ADRC side the figures are in line for revenue and expense. Fiscal Transition Planning Update: Johnson provided the Council with a handout pertaining to the Fiscal Transition Planning. Johnson pointed out the work that has already been done and what future steps will be taken. The question is whether to move to accrual accounting and show what dollars will be coming in or continue as is. By showing actuals, the ability to spend dollars accordingly throughout the year would make more sense instead of the current practice of spending at the end of the year. 2. Consideration of Claims & Vouchers: Supervisor Marzolf reviewed the vouchers. A motion to accept the vouchers as presented was made by Supervisor Marzolf and seconded by Supervisor Wentz, motion carried. Please seepage 4 for a list of vouchers reviewed by Marzolf Council member Nelson will review next month's vouchers. 3. ADRC State Budget - update: Beckman informed the Council the SeniorCareRX program was placed back into the state budget by Joint Finance. The Family Care cap will go into place July 1 st halting the transition of consumers into publicly funded programs unless a slot opens due to disenrollment, moving out of state, or death of a consumer. The ADRC and Aging programs did not receive any cuts at the Federal level; there will be no increases. There may still be cuts at the state and local levels. Beckman mentioned as of July 1 St Logistic Care will be providing transportation to consumers on Medical Assistance. 4. The CASTLE — update by Council member Chevalier: Council member Chevalier passed out recent brochures for The CASTLE. Chevalier reported the number of attendees has increased as well as the budget slightly. She stated they will be hosting a Group Dynamics training to assist in some of the issues that arise within groups. Council on Aging & Disabilities Page 1 06/16/11 5. CHIP — update by Supervisor Marzolf: Supervisor Marzolf provided the Council with a packet of information with a summary of the work being done by the CHIP committee. CHIP stands for Community Health Improvement Process and began in 2008. The CHIP Steering Committee consists of various community partners and has developed action plans hoping to improve health of residents throughout St. Croix County. 6. Staff Vacancies — Outreach Coordinator, Contracted Benefit Specialist, & Contracted Adult Protection Social Worker: Beckman informed the Council Outreach Coordinator Rhonda Johnson turned in her resignation effective June 30, 2011. The Contracted person who was hired for Adult Protection & Benefit, Specialist Miranda Hotter, also resigned effective May 27, 2011. Information pertaining to the position requests was provided to the Council members for review. The Outreach Coordinator Position will be for 19 hour /week and oversees the Home - Delivered Meal program. A motion was made to fill the Outreach Coordinator Position by Supervisor Wentz; seconded by Council member Burri; motion carried. Beckman explained the individual hired to fill the Adult Protection and Benefit Specialist contracted position, Miranda Hotter, resigned to take a permanent part-time position with the ADRC of Eau Claire County. The positions will be filled by two separate candidates instead of one. A motion was made to use the pool of candidates from the first time around to fill the contracted positions by Supervisor Schrank seconded by Supervisor Wentz; motion carried. 7. Aging Updates: • Caregiver Program Caregiver Support Coordinator Abrahamson will be attending a variety of trainings this summer — Living Well With Chronic Conditions, Stepping On, and National Family Caregiver Support Program. • Interfaith Volunteer Needs Handout The Council received the most recent volunteer needs list in their monthly packet. • DayAway Adult Respite Program Update Abrahamson informed the Council the DayAway program in New Richmond is booming. The Hudson location on Mondays has declined. • Caregiver Conference Abrahamson informed the Council the brochure for the Caregiver Conference will be done pro bono by GWAAR as a template for all other ADRCs to use. Sponsorships trickle in slowly and some of the committee members are actively seeking sponsorships this year. • United Way Proposals Abrahamson informed the Council the United Way proposals were due again this year. Both DayAway and Faith in Action were awarded grants for 2011. • Senior Center/Nutrition Program Beckman informed the Council of a memorial given to the Home - Delivered Meal Program by a former participant's family. He also mentioned a grant that was received by the New Richmond Collaboration, the group working with the New Richmond Senior Center on the middle school project, from the Bremer Foundation to assist in remodeling the building and to purchase needed equipment in the kitchen. • Nutrition Advisory Committee meeting Beckman informed the Council the Nutrition Advisory Committee (NAC) meeting will be in June at the Hudson Senior Center. The NAC meets on a quarterly basis to review menus and make suggestions or recommendations to the nutrition program. • Nutrition Program Managers' meeting Beckman informed the Council the Nutrition Program Managers will meet in June to review changes in regulations from the state regarding meals and other program related information. • Annual Countywide Card Tournament — update Community Services Coordinator informed the Council the 8 Card Tournament was held yesterday in Amery. The winners of the tournament will be awarded at the Senior Picnic in Roberts on June 10 th . • Annual Countywide Senior Picnic, June 10 in Roberts Davis provided the Council with flyers Council on Aging & Disabilities Page 2 06/16/11 for the Senior Picnic. Representatives from each of the Senior Center Boards have met and are collecting donations for the day. It is a good kick off to the summer season. • Outstanding Senior Award presented at County Fair Davis handed out nomination forms to the Council members. The nominations are open to any person over the age of 60 who resides in St. Croix County. The nominations are reviewed by a committee and the winner is based on the information provided. Davis stressed accuracy and thoroughness. • Farmer's Markey Voucher Program Davis informed the Council there are 150 vouchers available this year and will be distributed in June. Individuals have been calling into the ADRC to get on the list for vouchers. • Senior Center Board Coalition United Way Proposal Davis reported the Senior Center Board received $12,000 to be divided between all of the Senior Centers to assist with activities and trips at each of them. Aging & Handicapped, Inc also received a grant for $3,600. • Equipment Replacement — stove Glenwood City Beckman informed the Council the stove in Glenwood City will be replaced with a gas stove. The City of Glenwood City will pay for half of the purchase of the stove. A motion to proceed with the purchase of the gas stove through Sysco by Supervisor Schrank; seconded by Supervisor Marzolf; motion carried. • Transportation Program • Transportation Requests Davis presented transportation requests for Glenwood City to Barron County on June 17''; River Falls to Bay City on June 25 Disability Coalition to Chetek July 15 and July 17 A motion to accept the transportation request was made by Supervisor Marzolf; seconded by Supervisor Wentz; motion carried. 8. ADRC updates: • Information & Assistance Specialist — Update Information & Assistance Specialist Denise Gillen reported between April 21, 2011 to May 18, 2011, one referral was made to Community Health Partnership — Partnership Plan; nine referrals were made to Community Health Partnership — Family Care Plan; 4 individuals disenrolled from CHP. Nine clients have been referred to IRIS with four enrolled and one disenrollment. There were two nursing home relocation referrals. There were 50 PAC referrals with 19 of them requesting information on the ADRC. The total number of assessments for the month was twenty- three. Gillen pointed out that every individual on the waiting list received letters asking if they would like to continue to stay on the waiting list or not. Of the one hundred forty- eight, seventy -three asked to remain on the waiting list. There was discussion regarding if the youth in transition would stay on the children's waiver or move right into funding through Community Health Partnership or IRIS. Beckman mentioned that the ADRC was able to acquire 50 slots from Eau Claire County to transition as many individuals as possible before the July 1 cap. • ADRC Signage parking lot Government Center: Beckman suggested the Council members look for the signage for the ADRC at each of the entrances of the Government Center. The Highway Department repainted the sign on the south side of the building already and will be finishing the north side tomorrow. 9. Correspondence None 10. Possible Agenda Items for Next Meeting: Recognition of Outreach Coordinator Rhonda Johnson Logisticare — Rhonda Brown - Anderson NIATx update Strategic Plans for 2010 & 2011 11. Adiourn A motion to adjourn was made by Supervisor Wentz and seconded by Supervisor Schranki; motion carried. Council on Aging & Disabilities Page 3 06/16/11 Renea Aeschliman, Administrative Assistant Lois Burri, Secretary Date Amount April 7, 2011 $ 16,863.82 Fund April 14, 2011 $ 12,154.51 205 April 21, 2011 $ 252.72 Aging April 28, 2011 $ 192.00 Total $ 29,463.05 Date Amount Fund April 7, 2011 $ 3,922.35 un April 14, 2011 $ 790.28 April 21, 2011 $ 215.00 ADRC March 31, 2011 $ 1,239.69 Totall $ 4,927.63 Council on Aging & Disabilities Page 4 06/16/11