HomeMy WebLinkAboutHuber Facility Building Committee 08-31-04 ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Chairman Buck Malick
St. Croix County Board
FROM: Esther Wentz, Chair
COMMITTEE TITLE: Huber Facility Building Committee
DATE: 'Tuesday, August 31, 2004 9:00 A.M.
LOCATION: Room 1281, Government Center, Hudson
CALL 170 ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES: May 5, 2004
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Final Change Order #5
2. Final Payment Request
3. Review of Overall Project Closure
CORRESPONDENCE:
ADJOURNMENT (Agenda not necessarily presented in this order)
COPIES TO: County Board Office News Media/Notice Board
County Clerk County Board
County Departments
* *ADDITIONS /CHANGE S /CORRECTIONS
Last Updated. 812712004
APPROVED
August 31, 2004 Huber Building Committee Meeting Minutes
Room 1281, Government Center, Hudson
CALL TO ORDER — Supervisor Wentz called the meeting to order at 9:00 a.m. in the Room 1406 of the
Government Center in Hudson.
ROLL CALL — Wentz, Erickson, Gunderson
Also in attendance: Robole, Whiting, Speer
ACTION ON PREVIOUS MINUTES: The minutes of the May 5, 2004 meeting were approved.
NEW BUSINESS:
1. Final Change Order #5: This final change order addressed the summary of change orders previously
approved and called for in letters from Dell Construction to Ayres & Associates of June 20 and July 6 of
2004. The change orders had been reviewed and approved by Ayres. Motion by Gunderson, second by
Erickson to approve Change Order #5. Motion passed unanimously.
2. Final Payment Request: Dell Construction has submitted to Ayres its final payment request in the
amount of $88,078.90. Ayres has reviewed and recommends approval. Motion by Erickson,
second by Gunderson to approve this final payment request. Motion passed unanimously.
3. Review of Overall Project Closure: Whiting presented the projects final costs, pending a final
payment request from Ayres for their services. Overall the project saw cost overruns in building
and construction of $22,982.97. The architects' fees exceeded the budget by $17,233.34, or the
amount required by contract for their reimbursable expenses. Furnishings were under budget by
$2,5391.51, and contingency /miscellaneous costs were under budget by $53,820. Overall the
project was under budget by $16,143.20. The Committee reviewed the figures and the
corresponding borrowing and Jail Assessment funds that were used in the project. The
Committee discussed its overall experience with the project and agreed to meet one more time
after the September 21 County Board meeting to respond to a customer satisfaction survey of
Ayres.
Respectfully submitted,
Chuck Whiting
Administrative Coordinator