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HomeMy WebLinkAboutPersonnel Committee -8-06-04 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING REVISED TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Chairman COMMITTEE TITLE: PERSONNEL DATE: August 6, 2004 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from July 2, 2004 DATE OF NEXT MEETING: September 3, 2004 UNFINISHED BUSINESS: Computer Services and Planning and Zoning Reorganizations -- including new or upgraded positions Closed session per WI Stat. 19.85 (1) c for review of contract issues related to union job reassignments; reconvene into open session to complete remaining agenda items NEW BUSINESS: 2005 Personnel Budget Bargaining Issues for 2005 PTO procedures Personnel Handbook policy updates Non -Union wage grid for 2005 ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: July 28, 2004, Revised August 2, 2004 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, and Committee Members PERSONNEL COMMITTEE MEETING Official Date: August 6, 2004 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Daryl Standafer. Members present: Standafer, Dick King, Esther Wentz, and Cindy Leonard. Excused absence: Lori Bernard. Also present: Debra Kathan. Standafer noted that the item entitled "PTO Procedures" was deleted from the agenda. With that change it was moved (Wentz, King) and approved to adopt the agenda as presented. The next meeting was scheduled for September 3, 2004. Kathan presented the requested Personnel Department budget for 2005. Included were the operational items. Staff costs would be added into the budget once final figures are available. The operational portion of the budget had a zero increase from 2004 to 2005. Moved (Wentz, King) and approved to adopt the Personnel Department budget as presented and furthermore recommend that it proceed through the 2005 budgeting process. Unanimous vote. Jan Zoerb, Chair of the Planning and Zoning Committee and Planning Director Dave Fodroczi appeared before the committee to review re- organizational concerns. They noted that the PZ Committee had unanimously endorsed the re- organization plan including position requests that were being brought before the committee today. It was the intent of the PZ Committee to commit more resources to front line services and lessen the administration numbers. The proposal includes an overall increase of two positions, a decrease of department heads from two to one, and a limitation on purchased services. Discussion regarding the position of Code Administrator which would replace the Zoning Administrator position. The Code Administrator would be the "point' person for zoning- related inquiries from the public and serve as the program manager in directing Zoning Specialists in prioritizing work and task assignments. Moved (King, Wentz) and approved to accept the job description and re- organizational plan for the position of Code Administrator. Unanimous vote. The job description is to be forwarded to the Evaluation Team for review and a report at the next committee meeting. Moved (Wentz, King) and approved to recommend the new position of Zoning Specialist as part of the 2005 budget. It was noted that this was with the understanding that the position would be funded primarily with dollars formerly appropriated to contracted services. Unanimous vote. The recommendation will be sent to the Finance Committee for review and action. There was no action taken on the other positions as part of the re- organization plan. Kathan reported that she received an e -mail from the LAW union president indicating an interest in contract bargaining for a 2005+ contract. The County will await a formal request from the union. The current contract is set to expire on December 31, 2004. The Committee reviewed two policy updates and one new policy. Kathan asked that they take formal action on the issues at the September meeting. Updated policies included a clarification of the Key Policy as it relates to the responsibilities of the Building Services Department and a clarification of the Drug Free Workplace Policy. The new policy is in line with the implementation of an employee identification badge system to be implemented in the County this fall. The Committee discussed the issue of wages for non -union employees in anticipation of budget preparation for 2005. They will make a recommendation for budget planning at the September meeting. Motion (Wentz, King) to go into closed session per WI Stat. 19.85 (1) c for review of contract issues related to union job reassignments. Roll call vote: all aye; moved into closed session at 10:40 a.m. Moved (Leonard, Wentz) and approved to come out of closed session at 11:00 a.m. Moved (Wentz, King) and approved to accept the job descriptions from the Register of Deeds Office, but the committee will not consider any financial impact of the descriptions at this time. The committee noted that they would consider reviewing the positions at such time as the contract opens for future bargaining. Unanimous vote. Moved (King, Wentz) and approved to instruct the Personnel Director to begin the process for requesting the removal of two positions from the GGSS Union: Network Administrator and Operations Specialist, both in the Computer Services Department. Unanimous vote. Standafer stated that two items would be brought forward to the September meeting: policy updates and non -union wages for 2005. Standafer adjourned the meeting at 11:05 a.m. Respectfully submitted, Esther Wentz Secretary