HomeMy WebLinkAboutPersonnel Committee 05-03-04 AGENDA PERSONNEL
ST CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: C. W. Malick, St. Croix County Board Chairman
FROM: Daryl Standafer, Chairman/Convener
COMMITTEE TITLE: PERSONNEL
DATE: May 3, 2004
TIME: 8:30 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF THE AGENDA
COMMITTEE RE- ORGANIZATION
i
(Election of officers
Setting of regular meeting dates
ACTION ON PREVIOUS MINUTES from April 5, 2004
UNFINISHED BUSINESS:
Update on Non -Union Health Insurance Issues — Whiting and Hames
NEW BUSINESS:
Review of Personnel- related data, fact sheets
Life and Disability Insurance Policies
Dental Insurance Policy
Closed session per WI. Stat. 19.85 (1) a for the purpose of reviewing negotiation issues; reconvene into
open session to complete agenda items —Weld
Budget planning for 2005
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER.
SUBMITTED BY: Debra Kathan, Personnel Director
DATE: April 28, 2004
COPIES TO: County Board Office, County Clerk, News Media, Notice Board, and Committee Members
PERSONNEL COMMITTEE MEETING
Official
Date: May 3, 2004 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 8:30 a.m. by Convener
Daryl Standafer. Members present: Standafer, Dick King, Esther Wentz, and Lori
Bernard. Cindy Leonard arrived at 8:45 a.m. Also present: Board Chairman Buck
Malick, Steve Weld, Sara Hames, and Debra Kathan. Chuck Whiting arrived later.
Moved (Wentz, King) and approved to adopt the agenda as presented. Standafer
noted that the first order of business was the reorganization of the Committee.
Nominations were opened for the position of Chairman. King nominated Standafer.
There were no more nominations from the floor. Moved (Wentz, Bernard) and approved
to close nominations and cast a unanimous ballot for Daryl Standafer as Chairman of the
Personnel Committee.
Nominations were opened for the position of Vice Chairman. Wentz nominated
King. There were no more nominations from the floor. Moved (Wentz, Bernard) and
approved to close nominations and cast a unanimous ballot for Dick King as Vice
Chairman of the Personnel Committee. Nominations were opened for the position of
Secretary. Bernard nominated Wentz. There were no more nominations from the floor.
Moved (Bernard, King) and approved to close nominations and cast a unanimous ballot
for Esther Wentz as Secretary of the Personnel Committee.
The Committee decided that they would continue the practice of meeting at 8:30
a.m. on the first Monday of each month {Note: this was changed in later committee
action }. Sara Hames from Frank Haack and Associates, the County's insurance
consultant, presented materials to the Committee regarding renewals for Life Insurance,
Long Term Disability Insurance, and Dental Insurance. Hames has reviewed several
companies with comparable coverage and determined that Aetna is offering the most
cost - effective plan. Included in the coverages would be a decrease in the rates that
employees currently pay for their supplemental and additional life insurance plans.
Moved (Wentz, King) and approved to continue the County's Life and LTD programs
with the Aetna Company at the earliest possible time that it can be implemented without
penalty. Unanimous vote.
As part of the negotiated settlement with the AFSCME unions, the County agreed
to extend a voluntary dental plan to those employees. Bids have been received through
Sara Hames for the dental program. Moved (King, Wentz) and approved to offer the
Humana Dental Plan to eligible non -union and AFSCME union employees on a voluntary
basis as of July 1, 2004. Unanimous vote.
Whiting updated the Committee on health insurance issues that have been
reviewed by Sara Haines and the non -union health insurance advisory team. He noted
that the team is looking for strategies for savings. There has been a build -up in the health
insurance fund balance which, under County policy, may result in a reduction in
anticipated premiums for 2005. This is based upon the audited fund balance at the end of
2003.
Whiting noted that as part of the contract settlements, all unions will be
represented by one person on a health insurance advisory team. Notices will be sent out
to all union presidents asking that they assign one member to the team.
Weld indicated that the non -union health insurance plan provided flexibility in
changing benefits and pursuing other coverage options. Weld indicated that the County
was within its authority in creating two insurance groups —union and non - union;
however the LAW union has filed a grievance questioning the County's authority to act
as such.
Though all contracts are closed at this point in time, negotiations will begin in the
fall for the LAW contract. He reviewed the bargaining process for the new Committee
members. Kathan noted that the budget process would be starting within a month and the
Personnel Committee would be involved in reviewing the need for new or upgraded
positions and temporary help positions. Letters regarding the proposal process would be
sent to department heads and board members in May. Kathan presented a preliminary
request for 2005 budgetary needs in the Personnel Department. The Springsted Study
will be reviewed at the next Committee meeting.
Leonard indicated that the Monday meeting dates were in conflict with her
schedule. After some discussion, the decision was made to schedule Personnel
Committee meetings on the first Friday of each month at 8:30 a.m. Standafer adjourned
the meeting at 12:10 p.m.
Respectfully submitted,
Esther Wentz, Secretary