HomeMy WebLinkAboutPersonnel Committee 06-04-04 x
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: C. W. Malick, St. Croix County Board Chairman
FROM: Daryl Standafer, Chairman
REVISED
COMMITTEE TITLE: PERSONNEL
DATE: June 4, 2004
TIME: 8:30 a.m.
LOCATION: Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF THE AGENDA
ACTION ON PREVIOUS MINUTES from May 3, 2004
UNFINISHED BUSINESS:
Closed session per WI. Stat. 19.85 (1) e for the purpose of reviewing grievance issues and
strategy; reconvene into open session to complete agenda items
Non -Union Health Insurance
NEW BUSINESS:
Planning and Zoning Director job description, organizational plan
New position requests for 2005— committee direction
Introduction to Access system for human resources recordkeeping
Review of Personnel terminology
WC Claim/Sheriff's Department
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT
NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN
THIS ORDER.
SUBMITTED BY: Debra Kathan, Personnel Director
DATE: May 27, 2004; June 2, 2004
COPIES TO: County Board Office, County Clerk, News Media, Notice Board, and
Committee Members
PERSONNEL COMMITTEE MEETING
Official
Date: June 4, 2004 Location: Government Center, Hudson
The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman
Daryl Standafer. Members present: Standafer, Dick King, Esther Wentz, and Lori
Bernard. Cindy Leonard was an excused absence. Also present: Board Chairman
Buck Malick, Debra Kathan, and Chuck Whiting.
Moved (Wentz, Bernard) and approved to adopt the agenda as presented. Moved
(King, Wentz) and approved to accept the minutes of the May 3, 2004 meeting. The next
meeting date was set for July 2.
Whiting asked that the Committee consider a direction for the non -union health
insurance team in pursuing coverage and costing issues. Standafer directed Whiting to
provide a list of alternatives for consideration at the next committee meeting.
Malick indicated that he was before the Personnel Committee as the
representative of the Planning and Zoning Committee regarding the re- organization issue
in the Planning and Zoning Departments. He indicated that with the vacancy in the
Zoning Administrator position, the P and Z Committee had reviewed various options for
streamlining operations and determined that they would recommend a consolidation of
services in the Planning and Zoning Departments under one Department Head. He
acknowledged that the re- organization still needed Administration Committee and
County Board approval, but requested that the Personnel Committee take action to
approve the new job description. This description would be pending any action to
confirm the re- organization of both departments.
King and Wentz indicated some concern with Zoning issues that may need the
full -time attention of a Director. Bernard expressed an interest in streamlining operations
wherever service delivery could be improved. Standafer requested from the P and Z
Committee that they prepare a list of advantages to the consolidation of services, not
including financial considerations. Malick indicated that the P and Z Committee is taking
an active approach to staff empowerment, thereby permitting staff rather than committee
members to make enforcement decisions. Moved (Bernard, King) and approved to
accept the new job description titled Planning and Zoning Director and the accompanying
point evaluation factor of 611. Unanimous vote.
Janet Smith from the Computer Services Department assisted Kathan with an
introduction to the ACCESS system on the county's computer. The ACCESS system
will house the newly written job descriptions and related materials. Already available on
the system are departmental mission statements and business responsibilities. The job
description portion of the program should be on ACCESS and fully- functional for read-
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only access by the end of summer. The Administrative and Personnel portions of the
Springsted Organizational study are designed to assist in departmental planning and
annual budget planning — particularly as it relates to staffing levels and assessing areas of
responsibilities.
Sheriff Hillstead appeared before the Committee with an issue regarding a
Worker's Compensation claim in his department. The LAW contract contains a
provision which permits the supplemental payment of WC (in addition to the 2/3 non-
taxable payment paid under Wisconsin law) to the employee without deduction to his/her
PTO provided that the Sheriff presents the case and receives approval before the entire
County Board, meeting in regular session. The Committee determined that they would
not recommend a "yes" vote on the request and indicated that it was an appropriate
contract issue for negotiations— scheduled to begin in September of this year.
Kathan distributed handbook information regarding the Personnel Committee
responsibilities as budget time approached — specifically the review of new and upgraded
position requests, non -union reclassification requests, and temporary help requests.
Standafer indicated that the Committee would review all new and upgraded position
requests on their merit and forward them to the Finance Committee for review of the
financial impact of the request. He stated that the Committee would not entertain requests
that came in after the June 30 deadline.
Kathan distributed a list of Personnel terminology for review by the Committee.
Standafer adjourned the meeting at 11 a.m.
Respectfully submitted,
Esther Wentz, Secretary